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  • Page 1

    &AcSIMILE

    /&81
    )N3425CTIONS



  • Page 2

    PUBLICATION ISSUED BY:
    Ing. C. Olivetti & C., S.p.A.
    Servizi di Documentazione
    77, Via Jervis - 10015 Ivrea (Italy)
    Copyright © 1994, Olivetti
    All rights reserved

    This equipment complies with the provisions laid down by the CEE 87/308
    directive for the prevention and elimination of radio interference

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  • Page 3

    CONTENTS

    BEFORE USE

    1

    INTRODUCTION

    3

    PRODUCT OVERVIEW
    HOW TO PREPARE THE FAX MACHINE FOR USE

    3
    4

    GETTING TO KNOW THE FACSIMILE MACHINE

    5

    COMPONENTS
    CONSOLE
    PREREQUISITE FOR ACCESS

    5
    6
    14

    CONSUMABLES

    15

    PAPER
    ADJUSTING THE PAPER TRAY
    PRINT CARTRIDGE

    15
    16
    16

    PROGRAMMING

    17

    ACCESS TO PROGRAMMING PROCEDURES
    PROGRAMMING ONE-TOUCH DIALLING KEYS
    PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED
    CLEARING PROGRAMMED DATA
    PRINTING PROGRAMMED DATA
    CHANGING THE DATE AND TIME
    CHANGING THE SENDER’S FACSIMILE NUMBER
    STORING THE SENDER’S NAME
    SETTING PASSWORDS
    CHANGING OR DELETING PASSWORDS
    SETTING RESERVED POLLING IDENTIFIERS
    PRINTING THE RESERVED POLLING IDENTIFIERS
    SELECTING THE DIALLING MODE
    SETTING OPERATING CONFIGURATION PARAMETERS
    PRINTING THE OPERATING CONFIGURATION PARAMETERS
    CLOSED NETWORK FEATURE

    17
    19
    23
    27
    27
    29
    30
    31
    33
    35
    36
    38
    39
    40
    45
    47

    BEFORE TRANSMITTING/COPYING

    48

    DOCUMENTS THAT CAN BE TRANSMITTED/COPIED
    PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING

    48
    48

    TRANSMISSION

    53

    AUTOMATIC STORAGE
    TRANSMISSION FROM THE ADF
    TRANSMISSION DIALLING ON THE TELEPHONE
    DELAYED TRANSMISSION
    RESERVED TRANSMISSION
    BROADCAST TRANSMISSION FROM THE MEMORY - IMMEDIATE OR DELAYED
    POLLING TRANSMISSION

    53
    53
    56
    57
    59
    61
    63

    I

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  • Page 4

    CONTENTS

    RECEPTION

    65

    CHANGING FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA
    MANUAL RECEPTION
    MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED
    AUTOMATIC RECEPTION
    POLLING RECEPTION
    RECEPTION REPLY STORING

    65
    66
    67
    68
    68
    70

    ACTIVITY HANDLING

    71

    ACCESS TO “ACTIVITY HANDLING”
    CONNECTION ACTIVITIES
    DOCUMENTS STORED

    71
    72
    77

    COMPLEMENTARY FUNCTIONS

    80

    TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE
    ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED
    ANSWERING A FACSIMILE OR TELEPHONE CALL WITH AN ANSWERING DEVICE
    CONNECTED
    ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT
    SENDING OR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION82
    TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT
    REGULATING THE VOLUME OF THE SPEAKER
    COPYING FUNCTION (SINGLE OR MULTICOPY)

    80
    81

    REPORTS

    86

    LAST TRANSMISSION REPORT
    LAST RECEPTION REPORT
    ACTIVITY REPORT
    POWER FAILURE REPORT

    86
    88
    90
    93

    FILLING UP/ELIMINATING PAPER JAMS

    94

    ADDING PAPER
    REMOVING JAMMED DOCUMENTS
    REMOVING JAMMED PAPER

    94
    94
    95

    MAINTENANCE

    97

    REPLACING THE PRINT CARTRIDGE
    REPLACING THE PRINT HEAD
    CLEANING THE OPTICAL READER
    CHECKING THE PRINT HEAD NOZZLES
    CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE
    CLEANING THE PRINT HEAD PAD
    PURGING THE PRINT HEAD
    SOLVING PROBLEMS BY YOURSELF

    2

    83
    83
    84

    97
    99
    100
    101
    103
    103
    104
    104

    II

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  • Page 5

    CONTENTS

    SIGNALS AND SERVICE CODES

    107

    AUDIBLE SIGNALS
    MESSAGES ON THE DISPLAY
    SERVICE CODES

    107
    109
    111

    CHARACTER SET TABLE

    114

    OPTIONS

    115

    PC/FAX MULTIFUNCTIONS

    115

    GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE

    116

    III

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  • Page 6

    FOR USA USERS
    FCC Regulation

    In accordance with FCC regulations, the following information concerns the information required
    to be supplied on a fax.
    Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
    "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for
    any person within the United States to use a computer or other electronic device to send any
    message via a telephone facsimile machine unless such message clearly contains, in a margin at
    the top or bottom of each transmitted page or on the first page of the transmission, the date and
    time it is sent and an identification of the business, other entity, or individual sending the message
    and the telephone number of the sending machine or such business, other entity, or individual.
    Telephone facsimile machines manufactured on and after December 20, 1992 must clearly mark
    such identifying information on each transmitted message".

    NOTE: This equipment has been tested and found to comply with the limits for a Class B digital
    device pursuant to Part 15 of the FCC Rules.
    These limits are designated to provide reasonable protection against interference in a residential
    installation.
    This equipment generates, used and can radiate radio frequency energy and, if not installed and
    used in accordance with the instruction, may cause harmful interference to radio communications.
    However, there is no guarantee that interference will not occur in a particular installation.
    If this equipment does cause harmful interference to radio or television reception, which can be
    determined by turning the equipment off and on, the user is encouraged to try to correct the
    interference by one or more of the following measures:
    -

    Reorient or relocate the receiving antenna.
    Increase the separation between the equipment and receiver.
    Connect the equipment into an outlet of a circuit different from that to which the receiver is
    connected.
    - Consult the dealer or an experienced radio/TV technician for assistance.
    Changes or modification not expressly approved by the party responsible for compliance could void
    the user's authority to operate the equipment.
    Connecting of peripherals required the use of grounded shielded signals cables.
    This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that
    contains, among other information, the FCC Registration Number and Ringer Equivalence Number
    (REN) for this equipment. You must, upon request, provide this information to your telephone
    company.
    This equipment uses the following USOC jacks: RJIIC

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  • Page 7

    The REN is used to determine the quantity of devices that may be connected to the telephone line,
    Excessive RENs on the telephone line may result in the devices not ringing in response to an
    incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be
    certain of the number of devices that may be connected to the line, as determined by the total RENs,
    contact the telephone company to determine the maximum REN for the calling area.
    If this equipment causes harm to the telephone network, the telephone company will notify you in
    advance that temporary discontinuance of service may be required. If advance notice is not
    practical, the telephone company will notify the customer as soon as possible. Also, you will be
    advised of your right to file a complaint with the FCC if you believe it is necessary.
    The telephone company may make changes in its facilities, equipment operations, or procedures
    that could affect the operation of the equipment. If this happens, the telephone company will provide
    advance notice in order for you to make the necessary modifications in order to maintain
    uninterrupted service.
    If trouble is experienced with this equipment, please contact Olivetti Office USA 1-800-2222310 for
    repair and warranty information. If the trouble is causing harm to the telephone network, the
    telephone company may request you remove the equipment from the network until the problem is
    resolved.
    No repairs may be done by the customer.
    This equipment cannot be used on telephone company-provided coin service.
    Connection to Party Line Service is subject to state tariffs.
    This equipment is hearing-aid compatible.
    When programming and/or making test calls to emergency numbers:
    . Remain on the line and briefly explain to the dispatcher the reason for the call.
    . Perform such activities in the off-peak hours such as early morning or late evenings.

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  • Page 8

    FOR CANADIAN USERS
    INDUSTRY CANADA NOTICE
    The Load Number of this modem is 3.
    The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3
    is CA11A.
    The Load Number assigned to each terminal device denotes the percentage of the total load to be
    connected to a telephone loop that is used by the device to prevent overloading. The termination
    on a loop may consist of any combination of devices subject only to the requirement that the total
    of the load numbers of all devices does not exceed 100.
    This digital apparatus does not exceed the Class B limits for radio noise emissions from digital
    apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus",
    ICES-003 of the Industry Canada".
    Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils
    numériques de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques",
    NMB-003 édictée par le ministre des Communications".
    The Industry Canada label identifies certified equipment. This certification means that the
    equipment meets certain telecommunications network protective operational and safety requirements. Industry Canada does not guarantee the equipment will operate to the user's satisfaction.
    Before installing this equipment, users should ensure that it is permissible to be connected to the
    facilities of the local telecommunications company. The equipment must also be installed using an
    acceptable method of connection. In some cases, the company's inside wiring associated with a
    single line individual service may be extended by means of a certified connector assembly
    (telephone extension cord). The customer should be aware that compliance with the above
    conditions may not prevent degradation of service in some situations.
    Repairs to certified equipment should be made by an authorized Canadian maintenance facility
    designated by the supplier. Any repairs or alterations made by the user to this equipment, or
    equipment malfunctions, may give the telecommunications company cause to request the user to
    disconnect the equipment.
    Users should ensure for their own protection that the electrical ground connections of the power
    utility, telephone lines and internal metallic water pipe system, if present, are connected together.
    This precaution may be particularly important in rural areas.
    CAUTION: Users should not attempt to make such connections themselves, but should contact
    the appropriate electric inspection authority, or electrician, as appropriate.

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  • Page 9

    Notice for Connection to the Telecommunication Systems
    1.

    BABT Certificate Number/Approval Number for the OFX 2100: NS/1258/3/P/603987.
    APPROVED for connection to telecommunication systems specified in the instructions for use subject
    to the conditions set out in them.

    2.

    This apparatus has been approved for the use of the following facilities.
    1.

    Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify
    stored number).

    2.

    Automatic Call initiation

    3.

    Use on a PABX which returns Secondary Proceed Indication.

    4.

    Operation in the presence or absence of Initial or Secondary Proceed Indication.

    5.

    Automatic Dialling Facilities

    6.

    Automatic Storage of last number dialled

    7.

    Automatic Repeat Attempt Facilities

    8.

    Auto Clear from the call originating end

    9.

    Series Connection Facility

    10.

    Call Progress Monitor
    Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform
    to the standards against which approval was granted.

    3.

    The connection to the telecommunication systems must be unplugged before the earth is disconnected.
    The connection to the telecommunication systems must not be hardwired.

    4.

    This apparatus may be used on telecommunication systems employing loop disconnect of MF signalling.

    5.

    This apparatus is not suitable as an extension to a payphone for use on shared service lines or for use
    on 1+1 carrier systems.

    6.

    THE USER MUST ENSURE THAT ALL TELEPHONE NUMBERS PROGRAMMED INTO THE "SPEED
    DIALLING" AND "CODED SPEED DIALLING" MEMORIES ARE ENTERED CORRECTLY.

    7.

    This apparatus is suitable for connection only to direct exchange lines on the path directly or via a
    compatible PABX. The supplier of the apparatus should be consulted for an up to date list of PABXs with
    which the apparatus is compatible.
    It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to a
    compatible PABX. Any cases of difficulty should be referred in the first instance to the supplier of the
    apparatus.

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  • Page 10

    8.

    Ringer Equivalence Number (REN) = 3
    The REN is a customer guide indicating approximately the maximum number of items of apparatus that
    should be connected simultaneously to the line.
    The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone is
    assumed to be 1 unless otherwise marked.
    Only one telephone and the facsimile machine should be connected to the line. Where the telephone is
    a separate unit it must only be connected to the appropriate socket on the facsimile apparatus.

    9.

    THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE
    ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0,4 Volts.

    10. FOR THE DEFINITION OF A "RELEVANT BRANCH SYSTEM" OR "RBS", REFER TO BS 6789
    SECTION 6.1 CLAUSE 2.4
    11. THE LJU SERIES CONNECTOR IS FOR USE WITH AN APPROVED SIMPLE TELEPHONE ONLY.
    THIS PORT IS A TNV CIRCUIT AND IS INTENDED FOR CONNECTION TO THE TELEPHONE
    NETWORK ONLY.

    APPLICATION FOR INSTALLATION OF B.T. SOCKETS
    This form may only be required if the wiring is owned by B.T.
    If you require suitable sockets for connection of this apparatus complete this form and send it to
    your local British Telecom sales office, at the address listed in your telephone book.
    To: BRITISH TELECOM
    I require .................. sockets for connection of the following equipment
    Title

    FACSIMILE MACHINE

    Model

    OFX 2100

    Approval No.

    NS/1258/3/P/603987

    Name

    ......................................................................................................................................

    Address ......................................................................................................................................
    ......................................................................................................................................
    Telephone number
    Date

    notice.p65

    ...................................................................................................................

    ............................

    2

    Signed

    ...................................................................

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  • Page 11

    BEFORE USE

    This manual is an essential guide for those wishing to learn how to use this facsimile machine.
    The “GETTING TO KNOW THE FAX” chapter provides an overview of the product. The drawings which are
    easy-to-understand and cover all aspects will help you to quickly become familiar with the product and get
    the most out of your fax in no time.
    The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print
    cartridge.
    The “PROGRAMMING” chapter describes how to set the machine to suit your requirements and explains how
    to store your most frequently used facsimile and telephone numbers for fast, automatic dialling.
    The “BEFORE TRANSMITTING/COPYING” chapter introduces you to transmission operations.
    The “TRANSMISSION”, “RECEPTION”, “ACTIVITY HANDLING” and “COMPLEMENTARY FUNCTIONS”
    chapters illustrate how to implement the most advanced features of the facsimile machine, including the
    various
    transmission and reception methods, use of the memory, copying, voice calls, etc.
    The “REPORTS” chapter provides you with information on the transmission and reception transactions
    carried out.
    The “FILLING UP/ELIMINATING PAPER JAMS” chapter provides instructions on how to add paper and insert
    the print cartridge. It shows in what areas paper jams are most likely to occur and how to deal with them.
    The “MAINTENANCE” chapter informs you of the periodic maintenance operations required and how you can
    eliminate faults by yourself.
    The “SIGNALS AND SERVICE CODES” chapter describes how the machine informs you of operating errors
    and provides additional information on the current operating modes.
    The “CHARACTER SET TABLE” chapter shows all the alphanumeric characters that you can display and
    select.
    The "OPTIONS" chapter describes the additional features that can be used on the facsimile machine.
    Finally, the “GENERAL FEATURES OF THE FACSIMILE MACHINE” chapter lists the technical features of
    the facsimile machine.
    The chapters from the “PROGRAMMING” chapter to the “REPORTS” chapter are laid out in independent
    sections, each of which deals with one complete feature. The features are discussed in an order that will
    enable you to learn more quickly. As they are independent of each other, they can, however, be consulted
    in any order.
    Each of these sections consists of:
    -

    An introduction with a short definition of the feature.

    -

    A section preceded by the o symbol describing the situation in which you must be in order to carry out
    the procedure described (if this part is not included, the feature requires no specific conditions).

    1

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  • Page 12

    BEFORE USE

    -

    A last part which describes the operating procedure. When the text appears in two columns, this means
    that the information shown on the display (right-hand column) is essential to be able to take the steps
    of the procedure (left-hand column).

    Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other
    useful hints.
    This manual does not describe how to install the facsimile machine as this procedure is performed by the
    service technician.

    2

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  • Page 13

    INTRODUCTION

    PRODUCT OVERVIEW
    A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive
    quality are the product's special features.

    SIMULTANEOUS OPERATION
    The simultaneous operation of functions (transmission/
    reception with programming operations, booking, printing
    and copying) ensures a considerable saving in terms of
    the operating times required.

    CONFIDENTIAL
    The use of passwords enable the entire working process
    to be controlled, thus guaranteeing that the documents
    sent and received will be kept absolutely confidential.

    QUALITY
    Bubble ink jet technology. Resolution, text/image
    separation and grey scale functions ensure that a high
    quality reproduction is obtained for all kinds of documents.

    VERSATILITY
    Use of the memory in the advanced functions saves time
    and reduces operating costs.

    FLIEXIBLE PAPER FEED
    Large sized documents (max. A3) can be sent directly by
    the facsimile machine, which automatically reduces the
    format.

    MULTIFUNCTIONS
    Its serial port enables the facsimile machine to be
    connected to a PC and thus work as a printer and scanner.

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  • Page 14

    INTRODUCTION

    HOW TO PREPARE THE FAX MACHINE FOR USE
    Place the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the
    document out tray can be positioned correctly so as to avoid paper piling up and jamming.
    Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in
    temperature and humidity.
    Set the unit close to a telephone socket. In this way, the existing telephone line can be used and no new line
    need be installed.
    Connect the facsimile machine to a grounded socket to which no other devices are connected.

    WARNING
    Take care to remove paper clips and staples from your originals to avoid damaging the facsimile machine.
    To prevent paper jams, do not switch the fax off or raise the operator console during transmission, reception
    or copying.
    For optimum print quality, use the recommended paper of the weight, thickness and format specified in this
    manual.
    Should the unit malfunction, refer to the “Solving Problems by Yourself” section. In most cases, you will find the
    solution to the problem. If not, call the technical service engineer.
    The manufacturers decline all liability for faults caused by improper use or installation, the connection of
    unauthorized devices, or tampering by unauthorized persons.

    WARNING: THIS MACHINE MUST BE CONNECTED TO PROTECTIVE EARTH

    The ON/OFF switch is only operational. An easily accessible and nearby wall outlet must be used.
    To disconnect the machine, remove the power cable plug from the socket.

    4

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  • Page 15

    GETTING TO KNOW THE FACSIMILE MACHINE

    COMPONENTS

    2 3
    4
    5
    1

    7

    6
    8
    9

    10
    11

    KEY:
    1.
    2.
    3.
    4.
    5.
    6.

    Paper positioning lever
    Document feed slide
    Paper cassette
    Paper guides
    Sent/copied document tray
    Received/copied document tray

    7.
    8.
    9.
    10.
    11.

    Operator console
    Print cartridge
    Cartridge compartment lid
    Optical reader
    ON/OFF switch

    5
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  • Page 16

    GETTING TO KNOW THE FACSIMILE MACHINE

    CONSOLE
    The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating
    modes and provide a user-friendly interface with the machine.
    A brief description of the keys and LEDs is provided below. How each of them is used will be explained during
    the relevant operating procedures.

    6
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  • Page 17

    GETTING TO KNOW THE FACSIMILE MACHINE

    To present the various features of the machine in a gradual and systematic way, the operator console has
    been divided into two sections; each of which contains a brief description of the keys and other elements they
    contain.
    -

    The left-hand section consists of the display, keys and LEDs.

    The DISPLAY consists of two lines of 16 characters each, displays the data entered directly on the keypad
    and provides information and messages to guide you through the operations to be performed. It also operates
    as a Clock/Calendar displaying the time automatically.
    ERROR

    LEDs
    Lights up to indicate that an error occurred during communication.

    CONTRAST
    Indicates the contrast level selected:
    - off:
    - on:
    - blinking:

    normal
    dark (for very light documents)
    light (for very dark documents)

    RESOLUT.
    Indicates the type of definition to be used when scanning the document:
    - off:
    - on:
    - blinking:

    standard
    fine
    superfine or proprietary

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  • Page 18

    GETTING TO KNOW THE FACSIMILE MACHINE

    IMAGE

    Indicates whether the document will be scanned in black and white or the grey
    tones feature is enabled:
    - off:
    - on:
    - blinking:

    black and white
    automatic text/image separation
    halftones

    To set the graphic definition (resolution, contrast and image) of the document to be
    sent or copied, press the FUNCTION key followed by 2. (For further information,
    see the “Preparing the document for transmission/copying” section of the “BEFORE
    TRANSMISSION/COPYING” chapter).

    KEYS

    FUNCTION

    When pressed in STANDBY, provides access to the functions available. The
    functions are then selected by pressing the scroll or function keys described later
    on.

    Multi-purpose key:
    STOP

    -

    stops a copying operation and interrupts printing.

    -

    during programming, when pressed once, aborts the procedure in progress
    and displays the current menu function. When pressed a second time, quits
    the menu.

    -

    when pressed during communication, interrupts the connection.

    -

    switches off the error LED, when it has come on to indicate that an error has
    occurred.

    Multi-purpose key
    START

    -

    starts normal transmission after the number has been dialled on the telephone
    or on the numeric keypad.

    -

    activates manual reception

    -

    activates a single copying operation

    -

    activates the menu function selected.

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  • Page 19

    GETTING TO KNOW THE FACSIMILE MACHINE

    -

    The central section consists of a number of keys, which perform a wide variety of functions.

    The illustration of the section provided below is followed by a description of all the relevant functional units.

    NUMERIC KEYPAD
    keys 0 ÷ 9 including ∗ and #

    Used for dialling your correspondent’s facsimile or telephone number and
    entering data.

    keys 0 ÷ 9

    Used together with the SPEED DIAL key to dial a coded speed dialling
    number.

    ∗ key

    Can be used while entering a number to switch to tone dialling

    ONE-TOUCH DIALLING KEYS
    keys 0 ÷ 9 including ∗ and #

    Used for automatically dialling your correspondent’s facsimile or telephone
    number

    and keys A ÷ D

    once they have been stored.

    DIALLING, CURSOR AND MENU SCROLL KEYS
    DIALLING

    <

    -

    with the document inserted in the ADF (Automatic Document Feeder),
    enables you to dial the facsimile number on the numeric keypad.

    -

    during data entry, moves the cursor to the left.

    DIAL

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  • Page 20

    GETTING TO KNOW THE FACSIMILE MACHINE


    SPEED
    DIAL


    -

    used for moving cyclically through the functions of a menu or the options of
    each function. (Indicated on the display by the symbol “∧”).

    -

    used, in some functions, for running through the character set table.

    REDIAL
    Redials the last number dialled on the numeric keypad;

    REDIAL

    >

    -

    used for moving cyclically through the functions of a menu or the options of
    each function. (Indicated on the display by the symbol “∨”).

    -

    used, in some functions, for running through the character set table.

    HOOK

    HOOK

    Enables connection to the telephone line and the dialling tone to be heard
    (handsfree dialling).
    -

    during data entry, moves the cursor to the right.

    -

    used in some cases for displaying the options of some functions on a menu.

    -

    used in some functions for confirming the alphanumeric character selected.

    KEYS FOR SELECTING, CONFIRMING AND CLEARING DATA
    SET/CONF.
    A

    HOLD

    HOLD
    -

    Sets the line on hold during a telephone conversation

    SET/CONFIRM
    Confirms the data entered.

    EXTERNAL
    B

    EXT./
    PAUSE

    -

    Must be pressed before dialling or storing an external number when the
    facsimile machine is connected to a private exchange (PBX).

    PAUSE
    -

    Inserts a pause between the digits forming a facsimile or telephone number.

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  • Page 21

    GETTING TO KNOW THE FACSIMILE MACHINE

    C

    D

    SECOND DIALLING TONE

    2nd DIAL
    TONE

    -

    Enables a second tone to be detected during dialling when connecting to
    special intercontinental stations.

    TALK

    TALK

    -

    CLEAR

    books the line for a telephone call during transmission or reception of a
    document.

    CLEAR
    -

    Clears data entered.

    FUNCTION KEYS
    (BROADCAST/MEMORY) - Available with a document inserted in the ADF.

    1

    -

    Used for starting single or broadcast transmission from memory, immediate
    or delayed.
    Used for storing the document while setting a polling ransmission operation
    or a delayed or reserved transmission operation.

    (PREPARING FOR TRANSMISSION/COPYING) - Available with a document
    inserted in the ADF.

    2

    Provides access to the “Preparation” menu which comprises the page numbering
    function and the graphic definition parameters:
    -

    Resolution
    Image
    Contrast

    (PRINT/MULTICOPY)

    3

    Used during operating procedures, for printing:
    -

    any document in memory;
    reports selected on the “Reports” menu;
    numbers stored for one-touch or coded speed dialling;
    numbers stored for reserved polling transmission;
    operating configuration parameters.

    -

    With the document inserted in the ADF, it is used for setting a multicopy
    operation.

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  • Page 22

    GETTING TO KNOW THE FACSIMILE MACHINE

    4

    (STORING TELEPHONE NUMBERS) - Available without a document in the ADF.
    Provides access to the “Phone Book” menu which comprises the following
    functions:
    -

    One-touch dialling
    Coded speed dialling

    (DATA ENTRY) - Available without a document in the ADF.
    5

    Provides access to the “Data entry” menu which comprises the following
    functions:
    -

    Changing the date/time
    Storing the sender’s name
    Storing the TX password
    Storing the configuration password
    Storing reserved polling identifiers

    (CONFIGURATION) - Available without a document in the ADF.
    6

    Provides access to the “Configuration” menu which comprises the following
    parameters:
    -

    ECM
    Automatic RX
    Fax/phone
    Fax/TAD
    Sender ID line position
    TTI in sender ID line
    Activity report
    Last TX report
    Last RX report
    Last error report
    Broadcast report
    Closed network in reception
    Closed network in transmission
    Inhibit transmission
    Reception reply storing
    Reduction
    Print overflow
    Automatic storage
    Automatic clearing of a stored document after all specified retries
    Automatic clearing of documents stored for polling transmission
    Automatic retransmission of pages on which a transmission error occurred
    Transmission speed - 4800 BPS
    Automatic selection of FINE resolution during image regulation
    Restore FINE resolution after transmission or copying
    Restore TEXT/IMAGE SEPARATION value after transmission or copying
    Paper format
    Telediagnosis
    Silence timeout

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  • Page 23

    GETTING TO KNOW THE FACSIMILE MACHINE

    -

    Date format
    Reception on PC and fax
    PC communication speed
    Language

    (POLLING)
    7

    -

    With the document inserted in the ADF, sets the fax for polling transmission
    (free or reserved).

    -

    With no document, sets the facsimile machine for polling reception (single or
    broadcast).

    (REPORTS) - Available with no document inserted in the ADF.
    8

    Provides access to the “Reports” menu which comprises the following functions:
    -

    last TX report
    last RX report
    activity report.

    (PRINT HEAD PURGING AND VOLUME REGULATION) - Available with no
    document in the ADF.

    9

    Provides access to the “Head/volume” menu which comprises the following
    functions:
    -

    Print head purge and nozzle test
    Speaker volume regulation

    (ACTIVITY HANDLING) - Available with no document in the ADF.
    0

    Provides access to the “Activity Handling” menu which comprises the following
    functions:
    -

    (SETTING UP TRANSMISSION) - Availabe with the document inserted in the
    ADF.

    SET/CONF.
    A

    Connection activities
    Documents stored

    HOLD

    Provides access to the “TX Setup” menu which comprises the following
    functions:
    -

    Delayed transmission
    Reserved transmission

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  • Page 24

    GETTING TO KNOW THE FACSIMILE MACHINE

    PREREQUISITE FOR ACCESS
    Before any operation can be performed, the facsimile machine must be in stand-by mode. When the machine
    is in stand-by, the display shows the following indications:


    With a document in the ADF:

    DOC. INSERTED



    With no document in the ADF:

    Current time and date

    D D/ M M

    'Y Y

    XXXXXXXXX

    HH:MM
    n n n%

    Percentage of free
    memory

    Operating modes:
    AUTO RX
    MANUAL RX
    FAX/PHONE
    TAD
    In either case, if a procedure that involves the ADF has been set (for example, delayed or polling
    transmission), the display shows the corresponding message on the top line.

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  • Page 25

    MATERIALI
    CONSUMABLES
    DI CONSUMO

    PAPER
    Types
    One of the most important things to do to ensure optimum printing quality is to choose the right paper.
    The facsimile machine has been designed to operate with most types of paper, though the various differences
    in the paper’s composition may have a considerable effect on print quality or the ease with which the paper is
    fed through the machine. The best printing results are obtained using Xerox paper for photocopiers.
    Photocopier paper has a recto and verso; for best results, always use the recto side. This side cannot be
    distinguished by the human eye so look out for the label on the packet. Try out all the different types of paper
    you are thinking of using before purchasing large quantities.
    Precautions for use and paper storage


    Never store paper in rooms that are damp or subject to changes in temperature.



    Never leave paper in direct sunlight as it may turn yellow.



    Do not open the packet of paper until you are ready to use it.



    After adding paper to the tray, put any remaining paper back in the packet and store in a dry place.

    Paper tray
    The paper tray provided can be adapted to the following formats:
    A4
    US Letter
    US Legal

    Dimensions of format:

    Capacity:

    A4 (210 mm x 297 mm / 8.26 x 11.7")
    US Letter (216 mm x 272 mm / 8.5" x 11")
    US Legal (216 mm x 349 mm / 8.5" x 14").

    200 sheets with unit weight of 80 g/sq.m.

    Paper characteristics: xerographic paper with a unit weight of 60 to 90 g/sq.m.

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  • Page 26

    MATERIALI DI CONSUMO

    ADJUSTING THE PAPER TRAY

    1. Remove the front cover of the
    paper tray by releasing it and
    lifting it up.

    2. Hold the lever shown in the
    figure from the bottom and
    move it in the direction
    indicated. Move it from right to
    left to change from A4 to Letter
    and Legal formats. Move it in
    the opposite direction to change
    from Letter and Legal to A4
    format.

    3. Close the cover by pressing on
    both sides until it clicks into
    position.

    Note: Having adjusted the paper tray, make sure that the format set in the operating configuration
    parameter "PAPER FORMAT" is correct. See the "Setting the operating configuration parameters"
    section of the "PROGRAMMING" chapter.

    PRINT CARTRIDGE
    The facsimile machine can use two types of print cartridge: a disposable cartridge and a cartridge with an
    interchangeable tank.
    The print cartridge must be kept at room temperatures, away from direct sunlight. Do not open the sealed pack
    until you actually need to install or replace the cartridge.

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  • Page 27

    PROGRAMMING

    PROGRAMMING

    Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be
    activated during use, thus enabling work to be done more efficiently.
    This chapter describes the programming procedures available on your facsimile machine.
    This chapter explains how to set the date and time, how to store the sender’s name and number, how some
    fax functions can be controlled through operating configuration parameters and how to store the fax numbers
    of your main correspondents so that you can subsequently dial them when required simply by pressing one
    key (one-touch dialling) or a key and a code (coded speed dialling).
    Note, however, that if you want to send and receive documents right away, all you have to do is insert the
    document in the ADF (Automatic Document Feeder) and refer to the “Normal transmission from the ADF” or
    “Manual reception” section of the “TRANSMISSION” and “RECEPTION” chapters, respectively.
    Note:

    Any of the procedures described in this chapter can be interrupted at any time by pressing the STOP
    key once or twice, depending on the procedure.
    If no data is entered for two minutes while performing a programming procedure, the procedure
    is interrupted and the facsimile machine returns to stand-by mode.

    ACCESS TO PROGRAMMING PROCEDURES
    The programming procedures may be accessed from three menus each containing a list of available functions
    or parameters:
    - the “Phone Book” menu

    Includes all the functions that enable you to program one-touch
    dialling keys, and speed dialling codes.

    - the “Data entry” menu

    Comprises the functions that enable you to set the date and time,
    store the sender’s ID, passwords and reserved polling identifiers.

    - the “Configuration” menu

    Comprises the facsimile machine’s operating configuration
    parameters.

    To access one of the menus, press the FUNCTION key followed by the relevant key indicated in the table
    below:
    Note:

    If a configuration password has been set, access to the “Data entry” and “Configuration” menus is
    denied until the password has been entered.

    KEY TO BE PRESSED

    4

    5

    MENU

    AVAILABLE FUNCTIONS/PARAMETERS

    PHONE BOOK

    ONE-TOUCH DIALLING
    CODED SPEED DIALLING

    DATA ENTRY

    DATE/TIME
    SENDER’S NAME
    TX PASSWORD
    CONFIG. PASSWORD
    POLLING ID

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    PROGRAMMING

    KEY TO BE PRESSED

    6

    MENU

    AVAILABLE FUNCTIONS/PARAMETERS

    CONFIGURATION

    ECM
    AUTOMATIC RX
    FAX/PHONE
    FAX/TAD
    SENDER ID POSITN
    TTI IN SENDER ID
    ACTIVITY REPORT
    LAST TX REPORT
    LAST RX REPORT
    LAST ERR. REPORT
    BROADCAST REPORT
    CLOSED NETWRK RX
    CLOSED NETWRK TX
    INHIBIT TX
    RX REPLY STORED
    REDUCTION
    PRINT EXTRA A4
    AUTOMATIC STORAGE
    TX FIL DEL. DOC
    TX POLL. DEL.DOC
    AUT PAG. RETRANS
    TX SPD 4800 B/S
    FINE IMAGE RESLT
    FINE AFTER TX/CY
    IM. AFTER TX/CPY
    PAPER FORMAT
    TELEDIAGNOSIS
    SILENCE TIMEOUT
    DATE FORMAT
    RX ON PC & FAX
    PC COMMUNICATION SPEED
    LANGUAGE

    Both the functions and parameters are independent of each other so they may be programmed without
    necessarily following the order in which they are presented in the manual.
    The messages in the “AVAILABLE FUNCTIONS/PARAMETERS” column are indicated in abbreviated form
    exactly as they appear on the display, while the full message is indicated in the “Function keys” section of the
    “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.
    On each menu, the various programming functions require you to press function keys to make a selection,
    confirm a data setting, clear incorrect data and so on. The keys used are shown below:



    D
    TALK

    SPEED DIAL

    START

    REDIAL

    <

    SET/CONF.

    CLEAR

    >

    3

    A
    HOLD

    (PRINT)

    DIAL

    HOOK

    For a more detailed description of the keys, refer to the “Console” section of the “GETTING TO KNOW THE
    FACSIMILE MACHINE” chapter.

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  • Page 29

    PROGRAMMING
    PROGRAMMING ONE-TOUCH DIALLING KEYS
    The facsimile machine offers several methods of dialling prerecorded facsimile and telephone numbers.
    The easiest and fastest method of dialling a number is by pressing one key. There are 16 of these one-touch
    dialling keys (0 ÷ 9, *, # and A ÷ D). Each key may be programmed with the following data:

    -

    Facsimile number
    Telephone number
    Name of correspondent
    Transmission speed (normal speed 9600 bps - half-speed 4800 bps, useful on a disturbed line).
    Closed network. This parameter enables you to create a communication network with limited access.
    Access is limited by checking the last 4 or 6 digits in the receiver’s or sender’s facsimile number. This
    parameter can only be set here if it has been enabled in the operating configuration.

    This section explains how to program one-touch dialling keys. How to use these keys to dial a number is
    explained in the “TRANSMISSION” chapter.

    o

    The facsimile is on. There is no document in the ADF.

    1.

    Press FUNCTION followed by 4.
    FUNCTION
    4: PHONE BOOK

    2.

    Press START to access the menu.
    PHONE BOOK
    1-TOUCH DIALING

    3.

    Press START to enable one-touch dialling.

    1-TOUCH DIALING
    1:

    4

    Using the ∨ οr ∧ key, select the one-touch dialling
    key that you want to program, e.g. 6.

    1-TOUCH DIALING
    6:

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  • Page 30

    PROGRAMMING

    If the key has already been programmed, the display
    shows the number of the programmed fax user.
    If this is the case, select a different key (using ∨
    or ∧ ) or change the value displayed, see the “Clearing
    programmed data” section.

    5.

    Press START .
    The facsimile machine is set for entry of the parameters
    to be associated with the selected one-touch dialling
    key.

    1-TOUCH

    FAX NO.

    6:

    If you want to skip a parameter, simply press the ∨
    or ∧ key. Each time either of these is pressed, the
    next parameter will be displayed.

    6.

    Press START to start entering the selected parameter,
    e.g. “FAX NO."

    ENTER

    FAX NO .

    7.

    Enter the relevant facsimile number (max. 32 digits)
    on the numeric keypad, e.g. 0125 45812.

    ENTER

    FAX NO

    By pressing the ∗ key, you can switch to tone dialling.
    The "∗" symbol appears on the display.

    .
    0125 45812

    If the display shows a previously set number, you can
    confirm it by pressing SET/CONF. , or replace it with
    a new number by typing the new number on the
    numeric keypad and pressing SET/CONF. .
    To delete a setting, press CLEAR .
    To make a correction, move the cursor to the digit to
    be changed (using the < or > key) and overwrite it
    with the new digit.
    If you want to leave a blank between one digit and
    another, use the > key to move the cursor one
    position forward.
    By pressing EXT./PAUSE you can insert one or more
    pauses (during dialling) between the digits in the
    number. The pause is identified on the display by the
    character “p”.
    It’s a good idea to insert a pause between the code
    and the number. In some countries, an answering
    tone must be heard before the whole number can be
    dialled. In this case, press 2nd DIAL TONE . The
    display shows the symbol “:”.

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  • Page 31

    PROGRAMMING

    If the facsimile machine is connected to an exchange
    and the user is an external user, press EXT./PAUSE
    before entering the number. In this case the display
    shows the letter “E” before the numeric sequence.

    8.

    Press SET/CONF. to confirm the number set.
    ENTER

    NAME A

    ENTER

    NAME e

    At this point, as the remaining parameters are optional, you can quit the menu by pressing STOP twice.
    The facsimile returns to stand-by mode.

    9.

    Enter the correspondent’s name - max. 30
    alphanumeric characters - e.g. Clare.
    Each character is entered by pressing the ∨ or ∧ key
    to scroll through the entire set of alphanumeric
    characters until the desired character is displayed
    and then by pressing the > key to confirm selection.
    The character to be selected appears in the top righthand corner. (For a complete list of the alphaumeric
    characters available, refer to the “CHARACTER SET
    TABLE” chapter).

    Clare

    To delete an entire setting, press CLEAR and repeat
    the entry procedure.

    10. Press SET/CONF. to confirm the name entered.
    ENTER

    TEL. NO.

    6:

    11. Enter the relevant telephone number - max. 32 digits
    - on the numeric keypad, e.g. 0125 230025.

    ENTER

    TEL. NO.

    0125 230025
    If the display shows a previously set number, you can
    confirm it by pressing SET/CONF. , or replace it with
    a new number by typing the new number on the
    numeric keypad and pressing SET/CONF.
    To delete a setting, press CLEAR .

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  • Page 32

    PROGRAMMING

    To make a correction, move the cursor to the digit to
    be changed (using the < or > keys) and overwrite it
    with the new digit.
    You can insert pauses, leave a blank between one
    digit and another, request acknowledgement of an
    answering tone, etc. (as explained in step 7).

    12. Press SET/CONF. to confirm the number set.
    ENTER

    SPEED
    9600

    The facsimile machine is set for the transmission
    speed setting (9600/4800).
    To confirm the value displayed, move straight on to
    the next step or:
    press ∨ or ∧ to select the alternative value.

    13. Press SET/CONF. to confirm the value set.
    The facsimile machine is automatically set for the
    closed network setting (YES/NO).

    ENTER CLSD NTWRK
    NO

    To confirm the option displayed, go straight on to the
    next step or:
    press ∨ or ∧ to select the alternative option.

    14. Press SET/CONF. to confirm the option set.
    Having completed data entry for one-touch dialling
    key 6, the facsimile machine is automatically set for
    programming the next one-touch dialling key.

    1-TOUCH
    7:

    Repeat the procedure from step 6 if you want to
    continue programming keys, or:
    press STOP once to return to the “PHONE BOOK”
    menu functions, or:
    press STOP twice to quit the menu.

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    FAX NO



  • Page 33

    PROGRAMMING

    PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED
    In coded speed dialling, a previously stored facsimile number can be dialled simply by pressing three keys: the
    SPEED DIAL key and the two keys on the numeric pad that constitute the number code.
    In “normal” coded speed dialling, you can store up to 30 facsimile numbers with a maximum of 32 digits each
    for which the codes range from 01 to 30; in “extended” coded speed dialling, you can store two facsimile numbers
    with a maximum of 100 digits and for which the codes range from 31 to 32.
    For each code, you can program:
    -

    Facsimile number
    Correspondent’s name
    Correspondent’s telephone number
    Transmission speed (normal speed 9600 bps - half-speed 4800 bps, useful on a disturbed line).
    Closed network (see “One-touch Dialling”)

    This section explains how to program coded speed dialling keys. How to use these keys to dial a number is
    explained in the “TRANSMISSION” chapter.

    o

    The facsimile is on. There is no document in the ADF.

    1.

    Press FUNCTION and then 4.
    FUNCTION
    4: PHONE BOOK

    2.

    Press START .
    PHONE BOOK
    1-TOUCH DIALING

    3.

    4.

    Press ∨ once to move on to the coded dialling
    procedure.

    PHONE BOOK
    SPEED DIALING

    Press START to enable speed dialling
    SPEED DIALING
    01:

    5.

    Press ∨ or ∧ to select the speed dialling code (0132) that you want to program, e.g. 06.

    SPEED DIALING
    06:

    If the code has already been programmed, select a
    different code (using ∨ or ∧ ) or change the data
    displayed, or see the "Clearing programmed data"
    section.

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  • Page 34

    PROGRAMMING

    6.

    Press START .
    The facsimile is automatically set for entry of the data
    to be associated with the selected speed dialling
    code.

    SPEED DIAL

    FAX

    06:

    If you want to skip a parameter, simply press the ∨ or
    ∧ key. Each time the key is pressed, the next parameter
    will be displayed.

    7.

    Press START to start setting the parameter selected,
    e.g. “FAX NO."

    8.

    Enter the relevant facsimile number - max. 32 digits
    - on the numeric keypad, e.g. 0125 45812.
    Remember that numbers associated with the
    extended speed dialling codes 31 and 32 may consist
    of 100 digits.

    ENTER

    FAX NO.

    0125 45812

    By pressing the ∗ key, you can switch to tone dialling.
    The " ∗ " symbol appears on the display.
    If the display shows a previously set number, you can
    confirm it by pressing SET/CONF. , or replace it with
    a new number by typing the new number on the
    numeric keypad and pressing SET/CONF .
    To delete a setting, press CLEAR .
    To make a correction, move the cursor to the digit to
    be changed (using the < or > keys) and overwrite it
    with the new digit.
    If you want to insert a blank between one digit and
    another, press the > key to move the cursor one
    position forward.
    By pressing EXT./PAUSE you can insert one or
    more pauses (during dialling) between the digits in
    the number. The pause is identified on the display by
    the character “p”. It is a good idea to insert a pause
    between the code and the number.
    In some countries, a second answering tone must be
    heard before the whole number can be dialled. In this
    case, press 2nd DIAL TONE . The display shows the
    symbol “:”.
    If the facsimile machine is connected to an exchange
    and the user is an external user, press EXT./PAUSE
    before entering the number. In this case the display
    shows the letter “E” before the numeric sequence.

    +
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  • Page 35

    PROGRAMMING

    9.

    Press SET/CONF . to confirm the number set.
    ENTER

    NAME A

    ENTER

    NAME.

    At this point, as the remaining parameters are optional, you can quit the menu by pressing STOP twice.
    The facsimile returns to stand-by mode.

    10. Enter the relevant telephone number - max. 30 digits
    - on the numeric keypad - e.g. LANDRE S.p.A..
    Each character is entered by pressing the ∨ or ∧ key
    to scroll through the entire set of alphanumeric
    characters until the desired character is displayed and
    then by pressing the > key to confirm selection. The
    character to be selected appears in the top right-hand
    corner. (For a complete list of the alphanumeric
    characters available, refer to the “CHARACTER SET
    TABLE” chapter).

    LANDRE S.p.A.

    To delete an entire setting, press CLEAR and repeat
    the entire entry procedure.

    11. Press SET/CONF. to confirm the name stored.
    ENTER
    Type the relevant telephone number - max. 32 digits on the numeric keypad, e.g. 0125 230025. Remember
    that extended coded dialling codes 31 and 32 may
    consist of 100 digits.

    TEL. NO.

    0125 230025

    If the display shows a previously set number, you can
    confirm it by pressing SET/CONF. , or replace it with a
    new number by typing the new number on the numeric
    keypad and pressing SET/CONF. .
    To delete a setting, press CLEAR .
    To correct a typing mistake, move the cursor to the
    digit to be changed (using the < or > key) and
    overwrite it with the new digit.
    You can also insert pauses, leave a blank between
    one digit and another and wait for a second dialling
    tone, etc. (see the explanation provided in step 8).

    +

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  • Page 36

    PROGRAMMING

    12. Press SET/CONF. to confirm the number stored.
    The facsimile machine is automatically set to receive
    the transmission speed setting (9600/4800).

    ENTER

    SPEED
    9600

    To confirm the value displayed, skip to the next step
    or:
    press ∨ or ∧ to select the alternative value.

    13. Press SET/CONF. to confirm the option set. The
    facsimile machine is automatically set for the closed
    network setting (YES/NO).

    ENTER CLSD NTWRK
    N O

    To confirm the option displayed, move straight on to
    the next step, or:
    press ∨ or ∧ to select the alternative option.

    14. Press SET/CONF. to confirm the value set.
    SPEED DIAL
    Having completed data entry for speed dialling code
    06, the facsimile machine is automatically set for
    programming the next speed dialling code data.

    07:

    Repeat the procedure from step 7 if you want to
    continue programming codes, or:
    press STOP once to return to the “PHONE BOOK”
    menu functions, or:
    press STOP twice to quit the menu.

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    FAX



  • Page 37

    PROGRAMMING

    CLEARING PROGRAMMED DATA
    If you like, you can clear the data programmed under one-touch dialling keys or speed dialling codes.
    This section describes the data clearing procedure in relation to the storing procedures described in the
    previous two sections.

    o

    The facsimile machine is on. There is no document in the ADF. One-touch dialling keys and speed dialling
    codes have been programmed.

    1.

    Follow the procedure described in steps 1 to 3 of the
    “PROGRAMMING ONE-TOUCH DIALLING KEYS”
    section or the procedure described in steps 1 to 4 of
    the “PROGRAMMING SPEED DIALLING CODES”
    section.

    1-TOUCH DIALING
    1:003422 457730

    Example: follow the procedure described in steps 1
    to 3 of the “PROGRAMMING ONE-TOUCH DIALLING
    KEYS” section.

    2.

    Press ∨ or ∧ to select the one-touch dialling key or
    speed dialling code that you want to select.

    1-TOUCH DIALING
    3: 00 34 22 567890

    Example: select the one-touch dialling key 3.

    3.

    Press CLEAR . All the data set for the one-touch
    dialling key selected is cleared.
    The facsimile machine then immediately displays the
    next one-touch dialling key after the cleared one: in
    the example given in the manual, the one-touch
    dialling key “4”.

    4.

    1-TOUCH DIALING
    4: 011 234788

    Repeat steps 2 and 3 to clear the data for the next key,
    or press STOP twice to quit the menu.

    PRINTING PROGRAMMED DATA
    You can print out the data programmed under the 16 one-touch dialling keys and the 32 speed dialling codes.
    In this way, you can keep track of all the numbers stored (fax and telephone) and the data entered for each key
    or code, checking the keys or codes that have been programmed and those that have not.

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    PROGRAMMING

    The one-touch dialling key and speed dialling code data is printed:
    -

    in ascending numeric order, if a name has not been associated with the facsimile machine.
    in alphabetical order, if the corresponding key has been associated with the correspondent’s name as well
    as the facsimile number.

    If any of the parameters have not been programmed, this is indicated by “—” on the display. If the key or code
    has not been programmed at all, it will not be printed.
    This section explains how to print out the data and provides a practical example.

    o

    The facsimile machine is on. There is no document in the ADF. One-touch dialling keys and speed dialling
    codes have been programmed.

    1.

    Follow the procedure described in steps 1 and 2 of the
    “PROGRAMMING ONE-TOUCH DIALLING KEYS”
    section or the procedure described in steps 1 to 3 of
    the “PROGRAMMING SPEED DIALLING CODES”
    sections.

    PHONE BOOK
    SPEED DIALING

    Example: follow the procedure described in steps 1
    to 3 of the “PROGRAMMING SPEED DIALLING
    CODES” section.

    2.

    Press 3. All the data programmed for coded speed
    dialling is printed.

    3.

    Press STOP to quit the menu.
    Printing may be interrupted by pressing the STOP
    key.

    Example of a printout of the data programmed under the speed dialling codes.

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  • Page 39

    PROGRAMMING

    CHANGING THE DATE AND TIME
    When you send a document, the facsimile machine automatically prints the date and time, the sender’s facsimile
    number and the progressive page number at the top of the receiver’s copy. The date/time format can be changed
    by setting the operating configuration parameter "DATE FORMAT" (see the "Setting the operating configuration
    parameters" section of this chapter).
    You can change the date and time whenever you like.
    The procedure described below explains how to change the date and time.
    o

    The facsimile machine is on. There is no document in the ADF.

    1.

    Press FUNCTION followed by 5.
    FUNCTION
    5:DATA ENTRY

    2.

    Press START to access the menu.
    DATA ENTRY
    DATE/TIME

    3.

    Press START to display the previously recorded date
    and time.
    The date and time are automatically shown on the
    display. The cursor is positioned on the first digit of the
    day.

    4.

    Type the date and time on the numeric keypad, e.g.
    15/04/92 16:30. Each time a digit is pressed, the
    cursor will move automatically to the next digit.

    DATE/TIME
    DD/MM

    ‘YY

    HH:MM

    DATE/TIME
    15/ 04 '92 16:30

    Two digits have to be set for each parameter, inserting
    a zero when the data consists of one digit only.
    At the end of the setting, after the minutes, the cursor
    moves back to the first digit of the first parameter.
    If you want to delete the entire setting, press CLEAR.
    The display shows the previously recorded date and
    time.
    If you want to delete one of the digits set (for example,
    to move from normal time to daylight-saving time or
    vice versa), move the cursor to the digit to be modified
    (using the < or > key) and overwrite it with the new
    one.

    +
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  • Page 40

    PROGRAMMING

    5.

    To confirm the change, press SET/CONF.
    The display shows the next function on the menu.
    Having set the date and time, the facsimile machine
    is automatically set for programming the next function.

    DATA ENTRY
    SENDER’S NAME

    Move straight on to step 4 of the “STORING THE
    SENDER’S NAME” section, if you want to continue
    programming the remaining menu functions, or:
    press STOP twice to quit the menu.

    CHANGING THE SENDER’S FACSIMILE NUMBER
    The procedure described below explains how to change the CSI of your own device.

    The mnemonic part (sender’s name) and the numeric sequence - CSI (sender’s facsimile number) form the
    device’s ID code: TTI - Transmission Terminal Identifier.

    o

    The facsimile machine is on.

    1.

    Press FUNCTION , followed by ∗ and then #.
    CSI/DIAL MODE
    CHANGE CSI

    2.

    Press START .
    CHANGE CSI
    +39 124 632182

    +

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    PROGRAMMING

    3.

    Change the CSI by entering the new number (max. 20
    digits) on the numeric keypad. On entry of each
    character, the cursor automatically moves on to the
    next digit.

    CHANGE CSI
    +34 22 257881

    If you want to enter the international code, press ∗
    T
    before entering the number. The symbol + will appear
    on the display.
    If you want to confirm the previous setting, simply
    press SET/CONF.
    To correct an incorrect setting, press CLEAR.
    If you need to correct single characters, move the
    cursor to the digit to be changed (using the < or > key)
    and overwrite it with the new digit.
    If you want to leave a blank between digits, press the
    > key to move the cursor one position forward.

    4.

    Press START to confirm the setting.
    CSI / DIAL MODE
    DIALLING MODE

    5.

    Press STOP to terminate the procedure.

    STORING THE SENDER’S NAME
    As mentioned previously, each page sent bears the date and time of transmission, the sender’s facsimile
    number and the progressive page number.
    The sender’s name can be included with the above items, if required.
    This section explains how to store the name.
    o

    1.

    The facsimile machine is on. There is no document in the ADF.

    Press FUNCTION followed by 5.
    FUNCTION
    5: DATA ENTRY

    +
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    PROGRAMMING

    2.

    Press START to access the menu.
    DATA

    ENTRY

    DATE/TIME

    3.

    Press the ∨ key once to select the “Sender’s name”
    function.

    DATA

    ENTRY

    SENDER’S NAME

    4.

    Press START to start storing the name, e.g. P.I.S.A.
    S.p.A..

    Each character is entered by pressing the ∨ or ∧ key
    to scroll through the entire set of alphanumeric
    characters until the desired character is displayed and
    then by pressing the > key to confirm selection. The
    character to be selected appears in the top right-hand
    corner. (For a complete list of the alphaumeric
    characters available, refer to the “CHARACTER SET
    TABLE” chapter).

    SENDER’S NAME

    A

    SENDER’S NAME

    .

    P . I . S. A .

    S.p. A .

    If you make a typing error, delete the entire setting by
    pressing CLEAR.

    5.

    To confirm the name set, press SET/CONF.
    DATA ENTRY
    Having stored the sender’s name, the facsimile is
    automatically set for programming the next function.

    TX PASSWORD

    Move straight on to step 4 of the “SETTING
    PASSWORDS” section, if you want to continue
    programming the remaining functions on the menu, or:
    press STOP twice to quit the menu.

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  • Page 43

    PROGRAMMING

    SETTING PASSWORDS
    You may want to prevent others from using the facsimile. If this is the case, you can set passwords so that some
    of the functions can only be performed by authorized persons and the documents can be sent selectively with
    maximum privacy.
    -

    TX password.
    Used for preventing unauthorized users from making any kind of transmission.

    -

    Configuration password.
    Used for controlling access to the “DATA ENTRY” and “CONFIGURATION” menus. It has priority over the
    TX password.

    The passwords are sequences of 4 alphanumeric characters. Once the password has been set, it can no longer
    be displayed, so take note of the characters typed. To change the password you must enter the current one first.
    Note:

    If the passwords include national characters and you then change the language in which the
    messages are displayed, the passwords will not be recognized.

    This section explains how to set the TX password.
    To set the configuration password: press the FUNCTION key followed by 5, press the ∨ or ∧ key until you
    have selected the config. password and then follow the procedure described in steps 4 and 5.

    o

    The facsimile machine is on. There is no document in the ADF.

    1.

    Press FUNCTION followed by 5.

    FUNCTION
    5: DATA ENTRY

    2.

    Press START to access the menu.

    DATA ENTRY
    DATE/TIME

    3.

    Press ∨ twice to select the “TX password” function.

    DATA ENTRY
    TX PASSWORD

    +

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    PROGRAMMING

    4.

    Press START to start setting the password ( max. 4
    alphanumeric characters).
    Each character is entered by pressing the ∨ or ∧ key
    to scroll through the entire set of alphanumeric
    characters until the desired character is displayed
    and then by pressing the > key to confirm selection.
    The character selected appears in the top right-hand
    corner. (For a complete list of the alphaumeric
    characters available, refer to the “CHARACTER SET
    TABLE” chapter).

    NEW:

    A

    NEW :

    g

    Pong

    If you make a typing error, press CLEAR and repeat
    the entire entry procedure.

    5.

    To confirm the password set, press SET/CONF.
    The display shows the next function on the menu.

    DATA ENTRY
    CONFIG. PASSWORD

    Having set the transmission password, the facsimile
    machine is automatically set for programming the
    next function (“Storing the config. password”).
    Repeat the procedure from step 4, if you want to set
    the config. password, or:
    press STOP twice to quit the menu.

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  • Page 45

    PROGRAMMING

    CHANGING OR DELETING PASSWORDS
    You can change or delete a password that has been set.
    This section explains how to change or delete the transmission password.
    To change or delete the configuration password: follow steps 1 and 2 of the procedure described below, enter
    the current password, press the ∨ or ∧ key to select the “config. password” function and press START to
    confirm the selection made. At this point you can change the password by typing a new sequence of four
    alphanumeric characters (max.)and pressing SET/CONF. or delete it simply by pressing CLEAR.

    o

    The facsimile machine is on. A transmission password has been set. There is no document in the ADF.

    1.

    Press FUNCTION followed by 5.
    FUNCTION
    5: DATA ENTRY

    2.

    Press START to access the menu.
    DATA ENTRY
    DATE/TIME

    3.

    Press the ∨ key to select the “Transmission password”
    function.

    DATA ENTRY
    TX PASSWORD

    4.

    Press START to confirm the selection made.
    CURRENT:
    A

    5.

    Type the current password (see the example given in
    the previous section).

    CURRENT:
    g
    Pong

    6.

    To confirm the password set, press SET/CONF.
    You now have the following options:

    NEW:

    A

    Change the current password, by typing a new sequence
    of four alphanumeric characters (max.) and pressing
    SET/CONF , or:

    +
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  • Page 46

    PROGRAMMING

    delete the current password, simply by pressing
    CLEAR.
    The display shows the next function on the menu.

    7.

    DATA ENTRY
    CONFIG. PASSWORD

    Press STOP twice to quit the menu.

    SETTING RESERVED POLLING IDENTIFIERS
    The polling function enables your facsimile machine to ask another facsimile machine to send a document. The
    receiving facsimile machine calls the fax in possession of the original and requests transmission. Using this
    method, the receiver is charged for the call instead of the sender. The document must be inserted in the ADF
    or must have been stored in the memory.
    This feature therefore enables you to receive a document even when the user in possession of the document
    is not in.
    To prevent this function from being activated by unauthorized persons, the user in possession of the original
    document can limit polling by setting a polling identifier (which corresponds to the CSI of the receiving machine).
    In this way, transmission will only take place if the receiving and transmitting facsimile machines have the same
    polling identifiers. This function is called “reserved polling”.
    On this facsimile machine, you can set up to 10 polling identifiers consisting of up to 20 digits each.
    This section explains how to store reserved polling identifiers. The polling transmission and reception
    procedures are explained in the “Polling transmission” and “Polling reception” sections of the “TRANSMISSION”
    and “RECEPTION” chapters, respectively.

    o

    The facsimile machine is on. There is no document in the ADF.

    1.

    Press FUNCTION followed by 5.
    FUNCTION
    5: DATA ENTRY

    2.

    Press START to access the menu.
    DATA ENTRY
    DATE/TIME

    3.

    Press ∨ or ∧ key until the "Polling identifiers" function
    is selected.

    DATA ENTRY
    POLLING ID

    +
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    PROGRAMMING

    4.

    Press START to activate the function selected.
    POLLING ID 01

    5.

    By pressing the ∨ or ∧ key, select the reference
    number to which the polling identifier is to be
    associated, e.g. 03.

    POLLING ID 0 3

    If a polling identifier has already been stored under
    the reference number selected (03), it appears on the
    display.
    If this is the case, select another number (using the
    ∨ or ∧ key) or follow the steps in the procedure if you
    want to change the previously programmed polling
    identifier.

    6.

    Press START to start storing (or to change) the
    polling identifier for the number chosen (03). Enter the
    digits that form the number, e.g. 44 0276, on the
    numeric keypad.

    POLLING ID 03
    44 0276

    If you want to leave a blank between one digit and the
    next, press the > key to move the cursor one position
    forward.
    To delete an entire setting, press CLEAR.
    If you want to delete one of the characters set, move
    to the character to be changed (using the < or > key)
    and overwrite it with the correct one.

    7.

    Press SET/CONF . to confirm the polling identifier set.
    After the polling identifier has been stored for the
    reference number (03), the facsimile machine is
    automatically set for programming the remaining
    polling identifiers.

    POLLING ID 04

    Repeat the procedure from step 6 if you want to
    continue to store other polling identifiers, or:
    press STOP once to return to the “DATA ENTRY”
    menu functions, or:
    press STOP twice to quit the menu.

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    PROGRAMMING

    PRINTING THE RESERVED POLLING IDENTIFIERS
    For an overall view of the stored polling identifiers, you can print them.
    This section explains how to print them and provides some practical examples.

    o

    The facsimile machine is on. Reserved polling identifiers have been set. There is no document in the ADF.

    1.

    Follow the procedure described in steps 1 to 3 of the
    “STORING POLLING IDENTIFIERS” sections.

    DATA ENTRY
    POLLING ID

    2.

    Press 3. All the identifiers programmed will be
    printed.

    3.

    Press STOP to quit the menu.
    If you press STOP during printing, the facsimile
    machine will stop printing.

    Example of “Reserved polling identifiers” printout.

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  • Page 49

    PROGRAMMING
    SELECTING THE DIALLING MODE
    This section explains how to select the dialling mode (pulse or tone). The selection must be made according
    to the type of connection made by the telecommunications company.
    This function has no effect when the fax is connected to an exchange.

    o

    The facsimile machine is on.

    1.

    Press FUNCTION followed by * and then #.
    CSI/DIAL MODE
    CHANGE CSI

    2.

    Press the ∨ key once.
    CSI/DIAL MODE
    DIALLING MODE

    3.

    4.

    Press START . The facsimile machine is automatically
    set for programming the dialling mode (PULSE or
    TONE).

    Press SET/CONF. to confirm pulse dialling and then
    move on to the next step or:

    DIALLI NG
    PULSE

    CSI/DIAL MODE
    DIALLING MODE

    press ∨ to select the alternative option (in this case,
    “TONE DIALLING”) and then press SET/CONF . to
    confirm.

    DIALLING
    TONE

    CSI/DIAL MODE
    CHANGE CSI
    5.

    Press STOP to terminate the procedure.

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  • Page 50

    PROGRAMMING

    SETTING OPERATING CONFIGURATION PARAMETERS
    You can control some of the facsimile machine’s functions by setting operating configuration parameters which
    concern, for example, automatic printing of the activity report, transmission report and reception report,
    transmission inhibition, etc.
    To have an overall view of the operating configuration parameters initially set on the facsimile machine, consult
    the table at the end of this section or see the description of key 6 in the “GETTING TO KNOW THE FACSIMILE
    MACHINE” chapter.
    At the time of installation, these parameters are already set with initial values. To select and change the
    parameters displayed by the facsimile machine, follow the procedure described below.

    o

    The facsimile machine is on. There is no document in the ADF.

    1.

    Press FUNCTION followed by 6.
    FUNCTION
    6: CONFIGURATION

    2.

    Press START to access the menu.
    CONFIGURATION
    ECM

    3.

    Press ∨ or ∧ to select the parameter that you want
    to program.
    Example: select the “LAST TX REPORT” parameter

    4.

    CONFIGURATION
    LAST TX REPORT

    Press START to confirm the parameter selected.
    LAST TX REPORT
    The display shows the current value of the parameter
    selected.

    5.

    NO

    Press SET/CONF . to confirm the value displayed or:
    CONFIGURATION
    press ∨ or ∧ to select the alternative value and
    then press SET/CONF . to confirm.

    RX REPORT

    The facsimile machine is automatically set for
    programming the next parameter.

    +
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    PROGRAMMING

    Repeat the procedure from step 3 if you want to
    continue programming the other parameters, or:
    press STOP twice to quit the menu.

    The table below shows all the operating configuration parameters. The initial value of each parameter is
    underlined.
    The names in the PARAMETER column appear in their abbreviated form, exactly as they appear on the display,
    while the full form of each parameter is given in the “Function keys” section of the “GETTING TO KNOW THE
    FACSIMILE MACHINE”.
    Operating configuration parameter table

    PARAMETER

    OPERATING
    VALUES

    MEANING

    ECM

    YES: ECM enabled.
    NO: ECM disabled.

    Error Correction Mode
    Enables you to send/receive a document
    correcting errors caused by line
    interference which would otherwise
    prevent the document from being read.
    This function is only active when both
    facsimile machines have the feature.

    AUTOMATIC RX

    YES: Automatic reception.
    NO: Manual reception.

    Enables/disables automatic reception.

    FAX/PHONE SWITCH

    YES: function enabled.
    NO: function disabled.

    Automatically distinguishes between
    facsimile and telephone calls. This
    function can only be enabled when it has
    been activated by the customer
    engineering service.

    FAX/TAD

    YES: function enabled.
    NO: function disabled.

    Enables/disables connection to a telephone answering device and recognition
    of the dialling tone. This function can
    only be enabled if activated by the
    customer engineering service.

    SENDER ID POSITN

    SUPERIMPOSED
    TOP EDGE

    Selects the position in which the sender
    ID line is to be printed.

    +

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    PROGRAMMING

    PARAMETER

    OPERATING
    VALUES

    MEANING

    TTI IN SENDER ID

    YES: TTI included.
    NO: TTI excluded.

    Includes/excludes the TTI (sender’s
    facsimile number and name) in the ID
    line.

    ACTIVITY REPORT

    YES: function enabled
    NO: function disabled

    Enables/disables the facsimile machine
    to print the activity report every 30
    transactions.

    LAST TX REPORT

    YES: printing enabled
    NO: printing disabled

    Enables/disables the facsimile machine
    to print a report after each transmission
    operation.

    LAST RX REPORT

    YES: printing enabled
    NO: printing disabled

    Enables/disables the facsimile machine
    to print a report after each reception
    operation.

    LAST ERR. REPORT

    YES: printing enabled
    NO: printing disabled

    Enables/disables the facsimile machine
    to print a report after each transmission
    in which an error occurred.

    BROADCAST REPORT

    YES: printing enabled
    NO: printing disabled

    Enables/disables the facsimile machine
    to print a report after each broadcast
    transmission operation.

    CLOSED NETWORK RX

    YES: limit enabled
    NO: limit disabled

    Enables/disables limited reception.
    Reception is limited by checking the
    last 4 or 6 digits in the sender’s facsimile
    number.

    CLOSED NETWORK TX

    YES: limit enabled
    NO: limit disabled

    Enables/disables limited transmission.
    Transmission is limited by checking the
    last 4 or 6 digits in the receiver’s facsimile
    number.

    INHIBIT TX

    YES: Transmission inhibited
    NO: Tranmission allowed

    Inhibits all kinds of transmission. This
    function is only valid if the TX password
    has been enabled.

    +

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    PROGRAMMING

    PARAMETER

    OPERATING
    VALUES

    MEANING

    SUBSTITUTE RX

    YES: Storage enabled
    NO: Storage disabled.

    Enables/disables storage of incoming
    documents in memory when there is no
    paper or ink left.

    REDUCTION

    YES: Reduction enabled.
    NO: Reduction disabled.

    Automatically reduces received and
    copied documents to a minimum of 70%
    of the size of the original document.
    The reduction values are: 70%, 73%,
    76%, 80%, 84%, 89%, 94%.
    Recommended values: for A4 documents: 94%; for Letter documents: 89%;
    for Legal documents: disable the feature.

    PRINT OVERFLOW

    YES: Print overflow
    NO: Exclude overflow

    Enables printing of what lies outside the
    A4 format on another sheet.

    AUTOMATIC STORAGE

    YES: Function enabled
    NO: Function disabled

    Enables documents inserted in the ADF
    to be stored automatically.

    TX FAIL DEL.DOC

    YES: Deletion enabled
    NO: Deletion disabled

    Enables/disables automatic deletion of
    a previously stored document after all
    transmission retries even if transmission
    was not completed successfully.

    TX POLL DEL. DOC

    YES: Deletion enabled
    NO: Deletion disabled

    Enables/disables automatic deletion of
    a previously stored document after a
    polling transmission operation.

    AUT. PAG. RETRANS

    YES: Retransmission enabled
    NO: Retransmission disabled

    Enables/disables automatic retransmission of pages on which transmission
    errors occurred. This function can only
    be enabled if the document has been
    stored in memory.

    TX SPD 4800 B/S

    YES: Function enabled
    NO: Function disabled

    Sets the transmission speed to 4800
    BPS. The transmission speed selected
    by default on the facsimile machine is
    9600 B/S.

    +

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    PROGRAMMING

    OPERATING
    VALUES

    PARAMETER

    MEANING

    FINE IMAGE RESLT

    YES: Function enabled
    NO: Function disabled

    Automatically selects the FINE
    resolution during image adjustment. If
    the function is not enabled, the resolution value will be the one set by the
    user.

    FINE AFTER TX/CY

    YES: Function enabled
    NO: Function disabled

    Restores the FINE resolution after a
    transmission or copying operation. The
    resolution selected by default on the
    facsimile machine is “STANDARD”.

    IM. AFTER TX/CPY

    YES: Function enabled
    NO: Function disabled

    Restores the TEXT/IMAGE value after
    a transmission or copying operation.
    The image value selected by default
    on the facsimile machine is
    “DISABLED”.

    PAPER FORMAT

    A4
    LETTER
    LEGAL

    Selects one of the three formats.
    Note: the instructions for regulating
    the paper tray are given in the
    "CONSUMABLES" chapter.

    TELEDIAGNOSIS

    YES: Function enabled
    NO: Function disabled

    Enables/disables diagnostic testing
    from a remote terminal. This function
    can only be activated if it has been
    activated by the engineering service.

    SILENCE TIMEOUT

    4
    6
    8
    12

    Enables you to set the time the machine
    is to wait (in seconds) before moving
    into automatic document reception
    mode when the fax is connected to an
    answering device. This parameter is
    only available if the FAX/TAD function
    is enabled.

    DATE FORMAT

    DD/MM 'YY
    'YY MM/DD
    MM/DD/YY 24h
    MM/DD/YY 12h

    Enables you to select one of the four
    available date formats (European,
    Asiatic and the two American)

    +

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    PROGRAMMING

    OPERATING
    VALUES

    PARAMETER

    MEANING

    RX ON PC & FAX

    YES: Function enabled
    NO: Function disabled

    Enables/disables the facsimile
    machine for the reception and printing
    of a document from the PC.

    PC COMMUNICATION SPEED

    9600
    19200
    38400

    Enables you to select the serial port
    (RS232) communication speed.
    Note: If the speed is reduced to 9600
    B/S, the transmission speed must be
    reduced to 4800 B/S using the
    corresponding operating configuration
    parameter.

    LANGUAGE

    ITALIAN
    ENGLISH
    SPANISH

    Enables you to choose the language
    in which the messages are to be printed
    and displayed.

    PRINTING THE OPERATING CONFIGURATION PARAMETERS
    You can print the parameters - set initially and then modified - of the operating configuration at any time.
    This section explains how to print them and provides a practical example.

    o

    The facsimile machine is on.

    1.

    Press FUNCTION followed by 6.
    FUNCTION
    6:CONFIGURATION

    2.

    Press START to access the menu.
    CONFIGURATION
    ECM

    3.

    Press 3.
    The facsimile machine prints all the configuration
    parameters.

    4.

    Press STOP to quit the menu.
    Printing can be interrupted by pressing STOP.

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    PROGRAMMING

    Example of an “Operating Configuration Parameters” printout.

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  • Page 57

    PROGRAMMING
    CLOSED NETWORK FEATURE
    The closed network feature enables you to restrict the number of correspondents to whom the facsimile machine
    can communicate. It is designed for transmission applications in a multiuser environment to prevent an
    indiscriminate and wasteful use of the facsimile machine. In reception, it prevents the paper and ink from being
    wasted on undesired reception of advertisements, etc.
    The closed network is enabled by two separate operating configuration parameters: "CLOSED NETWORK IN
    RX" and "CLOSED NETWORK IN TX" which can be selected from the operating configuration menu. The
    CLOSED NETWORK IN TX parameter only enables transmission to remote users whose IDs are stored under
    the one-touch dialling keys and who have been declared as belonging to the network by setting the relevant
    field to YES when their ID were recorded.
    Transmission in other modes or with IDs stored but not included in the network will not be allowed.
    The latter parameter enables reception from remote users whose IDs have been stored under the one-touch
    dialling keys and who have been declared as belonging to the network by setting the relevant field to YES when
    his ID was recorded.
    Reception from IDs not included in the network will not be allowed.

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    BEFORE TRANSMITTING/COPYING

    DOCUMENTS THAT CAN BE TRANSMITTED/COPIED
    The facsimile machine can read all documents on plain paper with a format between the minimum and maximum
    limits indicated below:

    By means of the automatic document feeder (ADF), the facsimile machine can handle A4, A5, A6, LETTER and
    LEGAL format documents with a thickness of between 0.07 mm and 0.14 mm (unit weight 50 - 104 g/m2.
    The ADF can feed up to 15 sheets (max. 0.1 mm thick).
    Check the document before sending it; if it belongs to one of the following types of documents, it must be
    photocopied or inserted in a special transparent cover. The copy must then be sent in place of the original.
    The following tyes of original must not be used:









    damp or moist;
    torn or perforated;
    folded or crumpled;
    clipped or stapled;
    with carbon paper rears;
    with a width of less than 148 mm and a length of less than 105 mm (e.g. cheques, current account receipts,
    etc.);
    with a width of more than 216 mm and a length of more than 2 m.
    transparencies for overhead projectors.

    PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING
    o

    The facsimile machine is on.
    INSERTING THE DOCUMENT

    Inserting the document is the first step in all transmission/copying operations.
    First of all, check that the document is not tattered, have paper clips or a glossy surface, etc. See the precautions
    listed above.
    Insert the document face down in the document feed slot and fit the guides against its side edges. The document
    must be not be forced into the slot: it will automatically be fed in when transmission starts.

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    BEFORE TRANSMITTING/COPYING

    SELECTING THE GRAPHIC DEFINITION
    Selects the graphic definition according to the document's features.
    CHOOSING THE RESOLUTION, CONTRAST AND IMAGE VALUES
    For pages containing text and drawings:
    PARAMETERS

    VALUES

    LEDS

    FINE
    For documents consisting of small
    characters and drawings
    RESOLUTION

    CONTRAST

    PROPRIETARY
    For documents consisting of very small
    characters and complex drawings;

    On

    RESOLUT. LED

    Blinking

    SUPERFINE (copying only)

    Blinking

    STANDARD
    For easily legible documents

    Off

    LIGHT
    For dark documents

    Blinking

    DARK
    For light documents

    CONTRAST LED

    On

    Off

    NORMAL
    For normal documents

    Note : If a document is sent from the memory, the PROPRIETARY resolution mode is disabled.

    For documents with photographs:
    PARAMETERS

    VALUES

    LEDS

    TEXT/IMAGE
    For documents consisting of both text
    and photographs.
    IMAGE

    64 GREY TONES
    For documents consisting of photographs
    only.

    On

    IMAGE LED

    OFF
    For documents consisting of text only.

    Blinking

    Off

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    BEFORE TRANSMITTING/COPYING

    To perform this operation:
    a.

    Press FUNCTION followed by 2.
    FUNCTION
    2: PRE PARATION

    b.

    Press START to access the menu.
    PREPARATION
    RESOLUTION

    c.

    d.

    e.

    Press ∨ or ∧ to select the parameter that you want
    to program.
    Example: Select the “IMAGE” parameter.

    PREPARATION

    Press START to start programming the parameter
    selected. The display shows the current value of the
    selected parameter.

    IMAGE

    Press SET/CONF. to confirm the value or:
    press ∨ or ∧ to select an alternative value (64 GREY
    TONES or OFF).

    IMAGE

    TEXT/IMAGE

    PREPARATION
    CONTRAST

    The facsimile machine is automatically set for the
    next parameter.
    Repeat the procedure from step c if you wish to
    program the remaining parameters or:
    press STOP twice to quit the menu.

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  • Page 61

    BEFORE TRANSMITTING/COPYING

    Example of print resolutions

    ORIGINAL

    Transmission
    in

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    BEFORE TRANSMITTING/COPYING

    SETTING PAGE NUMBERING (TRANSMISSION ONLY)
    If you wish, set the number of pages in the document. If you do this, the document received will be numbered
    at the top in the following way: 01/nn, 02/nn, 03/nn,... nn/nn, where “nn” represents the total number of pages
    in the document (max. 15).
    The facsimile machine will also carry out a check on page numbering:


    If the document is sent from memory: At the end of storage, if the number of pages selected does not
    correspond to the number stored, the message “WRONG NO. PAGES” will appear (for a few seconds) on
    the display and the document will be automatically cleared from memory.



    If the document is sent from the ADF: At the end of transmission, if the number of pages selected does not
    correspond to the number sent, the facsimile machine emits a beep, the “error” LED comes on and an error
    report is printed.

    To perform this operation:
    a.

    Follow steps a and b of the graphic definition setting
    procedure.

    PREPARATION
    RESOLUTION

    b.

    Use the ∨ or ∧ key to select the “PAGE
    NUMBERING” function.

    PREPARATION
    PAGE NU MBERING

    c.

    Press START and type the number of pages, e.g. 12,
    on the numeric keypad.
    If you want to delete the entire setting, press CLEAR.

    ENTER
    PAGES:

    If you want to change one of the digits set, move the
    cursor to the digit to be changed (by pressing the < or
    > key) and overwrite it with the new digit.

    d.

    Press SET/CONF. to confirm the setting.

    e.

    Press STOP twice to quit the menu.

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    TRANSMISSION
    This chapter describes the various methods of transmission available for you to choose according to your
    needs. The two main methods are transmission from the ADF and transmission from memory. The facsimile
    machine also enables you to send a document at a preset time, send a document - by using the memory - to
    several different users immediately or at a preset time and to send reserved documents.
    Finally, you can send documents by “polling”, i.e. send a document on request by the receiver, even while you’re
    out.
    For all the methods mentioned, make sure you prepare the document for tranmission as explained in the
    “Preparing the document for transmission/copying” section of the “BEFORE TRANSMISSION/COPYING”
    chapter.
    We remind you that you can interrupt any of the procedures described in this chapter at any time by pressing
    the STOP key. Note that if you press STOP during transmission, the connection is interrupted.
    If no data is entered for two minutes while carrying out a procedure, the procedure is aborted and the
    facsimile machine returns to stand-by mode.
    If the document gets jammed during any transmission operation, the facsimile machine emits a beep and the
    message “CHECK DOC. (XX)” appears on the display. Remove the document (see the “FILLING UP/
    ELIMINATING PAPER JAMS” chapter); and then repeat the transmission procedure.
    Note:

    To transmit a document (with a TX password enabled), type the password).

    AUTOMATIC STORAGE
    When enabled by means of the relevant operating system parameter, automatic storage enables you to
    automatically store documents before sending them. To activate automatic storage, simply insert the document
    in the ADF and dial the number of the correspondent (using one-touch keys, speed dialling codes or directly
    on the numeric keypad).
    This feature enables the documents to be retrieved immediately so that you can continue to work on them. In
    addition, the errors that may occur are no longer a problem as the facsimile machine automatically retries the
    pages that were not successfully sent, so that you can be sure that all of the document will reach its destination.
    In transmission, the facsimile machine can store about ten pages of A4 in standard resolution.
    When operations requiring the use of the memory are performed, check the amount of free memory. If it is almost
    full, clear it of undesired documents to make space for new ones (see the "Connection activities" and "Number
    of documents in the memory" sections of the "ACTIVITY HANDLING" chapter).
    The message “STORING” appears on the display while the document is being stored. Once the document has
    been stored, the message “STORING COMPLETE” appears on the first line of the display for a few seconds
    and the message “PAG. NO.: XX DOC. R.: XXXX” appears on the second line. The latter message provides
    you with reference data that you may require for document deletion or transmission cancellation operations, i.e.
    the number of pages and the document reference number.

    TRANSMISSION FROM THE ADF
    This is the traditional method of transmission. Insert the document, call the correspondent, wait for the end of
    the operation and then pick up the document and continue to work on it, if necessary. If automatic storage has
    been enabled, the machine will automatically store the document once the number has been dialled. See the
    "AUTOMATIC STORAGE" section for further details.

    o

    The facsimile machine is on. The document has been inserted and prepared for transmission (see the
    “BEFORE TRANSMITTING/COPYING” chapter).

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    TRANSMISSION

    1.

    Call the correspondent in one of the four ways listed
    below.
    a)

    0124p56888

    Press the DIAL key.
    Type the correspondent’s facsimile number (max.
    32 digits), e.g. 0124 56888, on the numeric keypad
    and press START to confirm.
    By pressing the ∗ key, you can switch to tone
    dialling.
    To delete an entire setting, press CLEAR .
    If you want to make a correction, move the cursor
    to the digit to be changed (using < or >) and
    overwrite it with the new digit.
    If you want to insert a blank between one digit and
    another, press the > key to move the cursor one
    position forward.
    One or more pauses can also be inserted in
    dialling, by pressing EXT./PAUSE , between the
    digits that form the number. The pause is identified
    on the display by the character “p”. It is a good
    idea to insert a pause between the code and the
    number.
    In some countries, a second dialling tone has to
    be heard before the rest of the number can be
    dialled. If this is the case, press 2nd DIAL TONE .
    The display shows the symbol “:”.
    If the facsimile machine is connected to an
    exchange and the correspondent is an external
    user, press EXT./PAUSE before typing the
    number. In this case, the display shows the letter
    “E” before the numeric sequence.

    b)

    Press the one-touch dialling key under which the
    correspondent’s number has been programmed.
    The number and name associated with the key
    appear on the display for a few seconds.

    0 125 45812
    Lara

    If, when you press a one-touch dialling key, the
    message “NOT ENABLED” appears on the display
    for a few seconds, this means that no number has
    been stored under that key. If this is the case,
    refer to the “Programming one-touch keys” section
    of the “PROGRAMMING” chapter and program
    the key.

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    TRANSMISSION

    c)

    Press SPEED DIAL.
    Enter the speed dialling code under which the
    correspondent’s facsimile number has been
    stored. Otherwise press ∨ or ∧ until the
    relevant correspondent’s facsimile number
    appears on the display and then press START
    to confirm your selection.
    The number and name associated with the
    code appear on the display for a few seconds.


    PRESS ∨ ∧ or NO.

    0 125 45812
    LANDRE

    S.p.A.

    If, when you set a speed dialling code, the
    message “NOT ENABLED” appears on the
    display for a few seconds, this means that no
    number has been stored under that code. If this
    is the case, refer to the “Programming speed
    dialling codes - normal and extended” section of
    the “PROGRAMMING” chapter and program
    the code.

    2.

    The facsimile machine starts to send the document.
    If transmission was completed successfully, the
    facsimile machine beeps and returns to stand-by
    mode.
    If the correspondent does not answer or the line is
    busy, the facsimile machine, after a few seconds,
    automatically retries transmission (automatic redial
    feature). The message "REDIAL" appears on the
    display.
    If the document is removed, redialling is aborted.
    If transmission still proves unsuccessful, after the last
    retry, you can try to retransmit the document, providing
    the document has not been removed. If the
    correspondent’s name was entered on the numeric
    keypad, you can retransmit by pressing REDIAL .
    If you hear a beep and the error LED comes on, this
    means that an error has occurred (e.g. an interruption
    in the connection). If this is the case, press STOP to
    switch the LED off and repeat the transmission procedure.
    If the “LAST TX REPORT” parameter was enabled in
    the operating configuration, the facsimile machine
    with print the report at the end of transmission.

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    TRANSMISSION

    TRANSMISSION DIALLING ON THE TELEPHONE/HANDSFREE UNIT

    Insert the document, call the correspondent, wait for transmission to end and then pick up the document and
    continue to work on it, if necessary.

    o

    The facsimile machine is on. The document has been inserted and prepared for transmission (see the
    “BEFORE TRASMITTING/COPYING” chapter).

    From the telephone:
    1.

    Lift the handset, dial the correspondent’s number and wait for the answering signal.
    If the remote user answers, ask him to press START on his machine and wait for the answering signal.

    2.

    As soon as you hear the signal, press START and hang up. Transmission is started.
    If you inadvertently left the handset off the hook, the facsimile machine beeps and the message
    “HANDSET OFF HOOK” appears on the display.

    Handsfree unit:
    1.

    Press HOOK and type the correspondent's facsimile number on the numeric keypad (by pressing * you
    can switch to tone dialling).

    2.

    As soon as you hear the answering signal, press START to transmit.
    If the line is busy, press STOP or HOOK to abort the procedure. The facsimile machine returns to standby
    mode.

    For both modes:
    If the machine beeps and the error LED comes on, this means that an error has occurred (e.g. an interruption
    in the connection). In this case, press STOP to switch off the LED and repeat transmission.
    If the “LAST TX REPORT” parameter has been enabled in the operating configuration, the facsimile machine
    will print the report, at the end of transmission.

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    TRANSMISSION

    DELAYED TRANSMISSION
    The facsimile machine can automatically transmit at a preset time. This overcomes problems created by time
    zones when the correspondent is based, for example, on a different continent, and enables you to transmit at
    cheaper times and when the lines are less busy.
    To transmit a document in this way, you must leave the document (having prepared it and set the time at which
    it is to be sent) in the automatic document feeder (ADF), until it is sent, or store it using the automatic storage
    feature.
    Note that, even after setting the facsimile machine for delayed transmission, you can receive, copy or send
    documents; just remember to replace the document in the ADF before the preset time.
    This section explains how to set delayed transmission. To cancel a delayed transmission operation, see the
    “Connection activities” section of the “ACTIVITY HANDLING” chapter.

    o

    The facsimile machine is on. The document has been inserted and prepared for transmission (see the
    “BEFORE TRANSMITTING/COPYING” chapter). No delayed transmission operation has been set.

    1.

    Press FUNCTION , followed by A.
    FUNCTION
    A: TX SETUP

    2.

    Press START .
    TX SETUP
    DELAYED TX

    3.

    Press START .
    DELAYED TX
    SET TIME:

    22:10

    The display shows the current time.
    If, when you press START, the machine beeps and
    the message “ALREADY ENTERED” appears on the
    display for a few seconds, this means that a delayed
    transmission operation has already been set.

    4.

    Type the time at which the document is to be sent
    (within 24 hours), e.g. 22:10. After each digit is typed,
    the cursor moves on to the next digit.
    Two digits must be set for each parameter, inserting
    a zero for parameters that consist of one digit only.
    Having completed the setting by entering the minutes,
    the cursor moves back to the first digit of the first
    parameter.

    +

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    TRANSMISSION

    If you want to delete the entire setting press CLEAR .
    If you want to change one of the digits set, move the
    cursor to the digit to be changed (using the < or > key)
    and overwrite it with the new digit.

    5.

    Press SET/CONF. to confirm the time set.

    6.

    Press SET/CONF.
    TX SETUP
    The display shows the message “TX SETUP” for a
    few seconds and is set for entry of the correspondent’s
    facsimile number.

    7.

    DIAL/KEY/SP.DIAL

    Call the correspondent in one of the three ways listed
    below:
    By pressing the DIAL key, typing the facsimile number
    on the numeric keypad and pressing START to
    confirm, or:
    by pressing the one-touch dialling key under which
    the number was stored or:
    by pressing SPEED DIAL followed by the speed
    dialling code under which the number was stored.
    (The operating procedures summarized above, are
    explained in greater detail in the “NORMAL
    TRANSMISSION FROM THE ADF” section).
    If the AUTOMATIC STORAGE parameter has been
    enabled, the document will be stored automatically.
    Having finished dialling the number, the message
    “*TX ADF ACTIVE” appears on the first line of the
    display and “DOC. INSERTED” appears on the second
    line.
    This message indicates that a transmission operation
    is in progress and that the document is present in the
    ADF. If the message “*TX ADF ACTIVE*” appears (in
    place of the date and time), this means that the
    document has been removed from the ADF, so
    remember to reinsert it.
    If the “LAST TX REPORT” parameter has been
    enabled in the operating configuration, the facsimile
    machine will print the report at the end of transmission.

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    TRANSMISSION

    RESERVED TRANSMISSION
    When documents are reserved you can adopt a special procedure which assigns a password consisting of four
    alphanumeric characters to each document to be sent. Instead of being printed immediately by the receiving
    machine, the document will be stored in a specific location in the memory (private mailbox). It can be printed
    once the password has been entered.
    The password must be selected previously in agreement between the users of the transmitting and receiving
    facsimile machines.
    This kind of transmission can only be carried out between compatible facsimile machines that have the private
    mailbox feature.
    This section explains how to set reserved transmission. To cancel a reserved transmission operation, see the
    “Connection activities” section of the “ACTIVITY HANDLING” chapter.

    o

    The facsimile machine is on. The document has been inserted and prepared for transmission (see the
    “BEFORE TRANSMITTING/COPYING” chapter).

    1.

    Press FUNCTION followed by A.
    FUNCTION
    A: TX SETUP

    2.

    Press START .
    TX SETUP
    DELAYED TX

    3.

    Press the ∨ or ∧ key to select the option
    “RESERVED TX”.

    TX SETUP
    RESERVED TX

    4.

    Press START .

    RESERVED TX

    A

    PASSWORD:

    5.

    Type the password (max. 4 alphanumeric characters).
    Each character is entered first by pressing the ∨ or ∧
    key (to scroll through the entire set of alphanumeric
    characters) until the character you want is displayed
    and then the > key to confirm selection. The character
    to be selected appears in the top right-hand corner.
    If you make a typing error, press CLEAR and repeat
    the entire entry procedure.

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    TRANSMISSION

    6.

    Press SET/CONF. to confirm the password set.

    7.

    Press SET/CONF.
    TX SETUP
    DIAL/KEY/SP.DIAL
    The message “TX SETUP” appears for a few seconds
    on the display and then the facsimile machine is set for
    entry of the correspondent’s facsimile number.

    8.

    Call the correspondent in one of the three ways listed
    below:
    by pressing the DIAL key, typing the facsimile number
    on the numeric keypad and pressing START to confirm,
    or:
    by pressing the one-touch dialling key under which the
    number was stored or:
    by pressing SPEED DIAL followed by the speed
    dialling code under which the number was stored.
    If the AUTOMATIC STORAGE parameter has been
    enabled, the document will be stored automatically.
    (The operating procedures summarized above are
    explained in greater detail in the “NORMAL
    TRANSMISSION FROM THE ADF” section).

    9.

    Transmission is started.
    If transmission was completed successfully, the
    facsimile machine beeps and returns to stand-by
    mode.
    If the correspondent does not answer or the line is
    busy, the facsimile machine, after a few seconds,
    automatically retries transmission (automatic redial
    feature).
    If transmission still proves unsuccessful, after the last
    retry, you can try to retransmit the document, providing
    the document has not been removed. If the correspondent’s name was entered on the numeric
    keypad, you can retransmit by pressing REDIAL.
    If you hear a beep and the error LED comes on, this
    means that an error has occurred (e.g. an interruption
    in the connection). If this is the case, press STOP to
    switch the LED off and repeat the transmission procedure.
    If the “LAST TX REPORT” parameter was enabled in
    the operating configuration, the facsimile machine
    with print the report at the end of transmission.

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    TRANSMISSION

    BROADCAST TRANSMISSION FROM THE MEMORY - IMMEDIATE OR DELAYED
    With the aid of the memory, the facsimile machine can send a document to several correspondents (maximum
    16). The document is stored (about 10 pages of A4 format with normal resolution) and then sent, immediately
    or at a preset time, to each destination in the order programmed.
    When you perform operations that require use of the memory, check the percentage of free memory on the
    display. If the memory is almost full, clear it of documents no longer required so as to create space for new
    storage operations (see the “Connection activities” and “Documents stored” sections of the “ACTIVITY
    HANDLING” chapter.
    This section explains how to set broadcast transmission (immediate or delayed) from the memory. To clear any
    of the types of transmission operations mentioned above, see the “Documents stored” and “Connection
    activities” sections of the “ACTIVITY HANDLING” chapter.

    o

    The facsimile machine is on. The document has been inserted and prepared for transmission (see the
    “BEFORE TRANSMITTING/COPYING” chapter).

    1.

    Press FUNCTION followed by 1.
    FUNCTION
    1: BROADCAST MEMY

    2.

    Press START.
    B R O A D C A S T TX
    If no other BROADCAST tranmission is allowed,
    when you press START you hear a beep and the
    message “ALREADY ENTERED” appears on the
    display for a few seconds.

    3.

    SET TIME: HH: MM

    Press SET/CONF . to confirm the current time (immediate transmission) or:
    type the time at which the document is to be sent
    (within the next 24 hours) and press SET/CONF.
    again to confirm the new setting.
    If no other DELAYED tranmission is allowed, when
    you press SET/CONF . you hear a beep and the
    message “ALREADY ENABLED” appears on the
    display for a few seconds.
    The message “STORING” appears on the display
    while the document is being stored.
    Once the document has been stored, the message
    “COMPLETED” appears on the first line of the display
    for a few seconds and the message “PG:XX DOC. R.:
    XXXX appears on the second line. The latter message
    provides you with reference data that you may require
    for document deletion or transmission cancellation
    operations, i.e. the number of pages and the document
    reference number.

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    TRANSMISSION

    4.

    Call the correspondent in one of the following three
    ways:
    by pressing the DIAL key, typing the facsimile number
    on the numeric keypad and pressing pressing START
    to confirm, or:

    BROADCAST TX
    DIAL/KEY/SP.DIAL

    by pressing the one-touch dialling key under which
    the number was stored or:
    by pressing SPEED DIAL followed by the speed
    dialling code under which the number was stored.
    In the example provided in the manual, the one-touch
    dialling key 01 has been selected.
    The correspondent’s name and number associated
    with the key appear on the display for a few seconds.

    012 5 58151
    SILVER S.p.A

    (The operating procedures summarized above are
    explained in greater detail in the “TRANSMISSION
    FROM THE ADF” section).
    5.

    Repeat step 4 for all the other numbers that you want
    to dial or move straight on to the next step.

    BROADCAST TX
    D I A L / K E Y / S P. D I A L

    6.

    Press START to confirm all the numbers set and end
    the procedure.
    If a delayed broadcast transmission has been set, the
    facsimile machine returns to stand-by mode.

    7.

    The facsimile machine starts transmitting to the first
    correspondent selected.
    If transmission was completed successfully, the facsimile machine beeps and returns to stand-by mode.
    If the correspondent does not answer or the line is
    busy, the facsimile machine continues dialling the
    remaining numbers. At the end it retries transmission
    to the numbers to which transmission was
    unsuccessful (automatic redial feature).
    If you hear a beep and the error LED comes on, this
    means that an error has occurred (e.g. an interruption
    in the connection). If this is the case, let the facsimile
    machine redial the numbers to which transmission
    was not successful and then press STOP to switch
    the LED off and repeat the transmission procedure to
    the correspondents who did not receive the document.

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    TRANSMISSION

    If the “BROADCAST REPORT” parameter was
    enabled in the operating configuration, the facsimile
    machine with print the report at the end of transmission.
    For information on how to interpret the parameters
    indicated on this report, see the “Connection activities”
    section of the “ACTIVITY HANDLING” chapter.

    POLLING TRANSMISSION
    Using the “polling” method, a facsimile machine can request another facsimile machine to send a document.
    The receiving facsimile machine calls the facsimile machine in possession of the original document and
    requests transmission. The document must have been inserted in the ADF or previously stored. The receiver
    is charged for the call instead of the sender.
    This function enables you to send a document, on request by the correspondent, when you are out of the office.
    To prevent this function being activated by unauthorized persons, the user in possession of the original
    document can control polling by setting a polling identifier (which corresponds to the CSI of the receiving unit).
    In this case, the document can only be sent if the transmitting and receiving facsimile machines have the same
    polling identifier. This function is called reserved polling.
    When you perform a polling operation that requires use of the memory, check the percentage of free memory
    on the display. If the memory is almost full, clear it of documents no longer required and connection activities
    already performed, so as to create space for new storage operations (see the “Connection activities” and
    “Documents stored” sections of the “ACTIVITY HANDLING” chapter.
    This section explains how to set and clear polling transmission operations.

    o

    The facsimile machine is on. The document has been inserted and prepared for transmission (see the
    “BEFORE TRANSMITTING/COPYING” chapter). Enter the polling identifiers if you want to use reserved
    polling.

    1.

    Press FUNCTION followed by 7.
    FUNCTION
    7: TX POLLING

    2.

    Press START.
    TX POLLING
    If no other polling tranmission is allowed, when you
    press START you hear a beep and the message
    “ALREADY BOOKED” followed by “BOOKING
    CANCELLD” appears on the first line and
    “YES=CONF. NO=CLR” appears on the second line
    of display. Press CLEAR to confirm the previous
    transmission or SET/CONF . to set a new one.

    FREE

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    TRANSMISSION

    3.

    Press the ∨ or ∧ key to select the alternative option.
    If you try to set a reserved polling transmission
    operation without first storing the polling identifiers,
    the message “POLLING ID” will appear on the first
    line and “NOT PROGRAMMED” on the second line.
    The facsimile machine will then return to the POLLING
    TRANSMISSION menu functions.

    4.

    POLLING TX
    RESERVED

    Press SET/CONF . to confirm the option selected and
    set the facsimile machine for transmission or move
    straight on to step 5 to set a polling transmission from
    the memory.
    Having pressed SET/CONF ., the message “POLLING ACTIVE” appears on the first line of the display
    to indicate that a polling transmission operation has
    been set and that the document is present in the ADF.
    If this message blinks, this means that the document
    has been removed from the ADF, so remember to
    reinsert it.
    If the ADF is already being used in other transmission
    operations, (delayed transmission), the message “ADF
    ALREADY ACTV” will appear on the display for a few
    seconds. If this is the case, only polling transmission
    from the memory is allowed.

    5.

    Press 1.

    TX POLLING STORD

    The message “STORING” appears on the display
    while the document is being stored.
    Once the document has been stored, the message
    “COMPLETED” appears on the first line of the display
    for a few seconds and the message “PG:XX DOC. R.:
    XXXX appears on the second line. The latter message
    provides you with reference data that you may require
    for document deletion or transmission cancellation
    operations, i.e. the number of pages and the document
    reference number.
    6.

    7.

    Enter the number of correspondents to whom you
    want to send the document (maximum 10, for example,
    05). The facsimile machine will transmit the same
    document to the remote terminals that request
    transmission and that have the correct polling identifier.

    RECIPIENT NO.: XX

    P O L L . I N T X/ M E M
    RECIPIENT NO.:

    Press SET/CONF. to confirm the setting and end the
    procedure.
    If the “LAST RX REPORT” parameter was enabled in
    the operating configuration, the facsimile machine
    will print the report, for each correspondent, at the end
    of transmission.

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    RECEPTION
    RECEPTION
    This chapter describes the various methods of reception that can be adopted on the facsimile machine:
    -

    Manual reception, which requires you to be present when a facsimile or telphone call is received. In this
    case, the telephone takes priority over the facsimile machine.

    -

    Manual reception with the fax/phone switch enabled, which distinguishes between the two types of call
    (facsimile or telephone).

    -

    Automatic reception, which enables documents to be received automatically, even if you are out. In this
    way, you can receive important documents even outside office hours.

    -

    Polling reception, which enables you to receive a previously stored document even if the remote user
    in possession of the document is not present.

    -

    Reception reply storing, which enables documents to be received when there is no paper or ink left, or
    if the paper has jammed.
    The documents will be stored in a specific location of the memory and will automatically be printed when
    the facsimile is restored to normal operation.

    Remember that any of the procedures described in this chapter can be interrupted at any time by pressing
    STOP. Note that if you press STOP during a reception operation, communication will be interrupted.
    If no data is entered for two minutes while carrying out a procedure, the procedure is aborted and the
    facsimile machine returns to stand-by mode.
    If the printing paper gets jammed during reception, the facsimile machine emits a beep and the message
    “PAPER ERROR (XX)” appears on the first line and “PRESS CLEAR” appears on the second line of the
    display.

    CHANGING FROM AUTOMATIC TO MANUAL RECEPTION AND VICE VERSA
    The facsimile machine is set initially for automatic reception. You can, however, choose the reception method
    before starting an operation, by following the procedure described below.
    o

    The facsimile machine is on. There is no document in the ADF.

    1.

    Press FUNCTION followed by 6.
    FUNCTION
    6: CONFIGURATION

    2.

    Press START to access the menu.
    CONFIGURATION
    ECM

    3.

    Press the ∨ or ∧ key to select the “AUTOMATIC RX”
    parameter.

    CONFIGURATION
    AUTOMATIC RX

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    RECEPTION

    4.

    Press START .
    The current value for the selected parameter will
    appear on the display.

    5.

    AUTOMAT IC RX
    YES

    Press SET/CONF . to confirm the value selected or:
    press ∨ or ∧ to select the alternative condition and
    then press SET/CONF . to confirm it.

    6.

    Press STOP twice to quit the menu and return to
    stand-by.

    MANUAL RECEPTION
    You must take action when an incoming call is received if the facsimile machine has been set for manual
    reception. This method is probably most convenient when you are in the office as it enables you to use the
    telephone line both for telephone and facsimile calls. When the telephone rings, as soon as you lift the
    handset, you will realize if it is a voice call or if you have to activate the facsimile machine to receive a
    document.

    o

    The facsimile machine is on. The message “MANUAL RX” appears on the second line of the display.

    1.

    When the telephone rings, lift the handset.
    If you hear someone’s voice, talk as normal.
    If you hear an intermittent tone, this means that the caller wants to send you a document via fax.

    2.

    Press START.
    The message “IN RX” appears on the first line and the correspondent’s number appears on the second
    line of the display.

    3.

    Lower the handset.
    If the handset has been left off the hook, the facsimile machine beeps and the message “HANDSET OFF
    HOOK” appears on the display. Hang up.

    4.

    Once reception has been completed, the facsimile machine beeps and returns to stand-by mode.
    If the “LAST RX REPORT” parameter has been enabled in the operating configuration, the facsimile
    machine will print the report at the end of reception.
    If the machine beeps and the error LED comes on during reception, this means that an error has occurred
    (e.g. an interruption in the connection). If this is the case, press STOP to switch off the LED and call the
    correspondent to ask him to send the document again.

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    RECEPTION
    MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED
    With the fax/phone parameter enabled, the facsimile machine recognizes whether an incoming call is a
    facsimile or a telephone call. When this parameter is enabled, the facsimile machine is automatically set for
    manual reception. Automatic reception can be re-enabled by setting the relevant operating configuration
    parameter (see the "PROGRAMMING" chapter). This feature is useful in that it enables you to use the
    facsimile and telephone on the same line.

    o

    The facsimile machine is on. The “FAX/PHONE SWITCH” parameter has been enabled in the operating
    configuration (see the “Setting the operating configuration parameters” section of the “PROGRAMMING”
    chapter.The message “FAX/PHONE” appears on the second line of the display.

    When you receive a call, the telephone rings and the facsimile machine (with the fax/phone switch
    enabled) checks whether it is a facsimile or a telephone call.
    If it is a facsimile call:
    1.

    The facsimile machine prepares to receive the document.
    The message “IN RX” appears on the first line and the correspondent’s number appears on the second
    line.

    2.

    Once reception has been completed, the facsimile machine beeps and returns to stand-by mode.
    If the “LAST RX REPORT” parameter has been enabled in the operating configuration, the facsimile
    machine will print the report at the end of reception.
    If the machine beeps and the error LED comes on during reception, this means that an error has occurred
    (e.g. an interruption in the connection). If this is the case, press STOP to switch off the LED and call the
    remote user to ask him to send the document again.
    If it is a telephone call:

    1.

    The machine beeps for a time programmed by the installation technician and the message “TALK” blinks
    on the display.

    2.

    Lift the handset and talk as normal.
    If you do not lift the handset within a few seconds, the facsimile machine prepares to receive a document.
    If the handset remains off the hook at the end of the conversation, the facsimile machine beeps and the
    message “HANDSET OFF HOOK” appears on the display. Hang up.
    If you want to send or receive a document at the end of the conversation, follow the procedure described
    in the “Sending or receiving a document after a telephone conversation” section of the “COMPLEMENTARY
    FUNCTIONS” chapter.

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    RECEPTION

    AUTOMATIC RECEPTION
    Automatic reception enables you to automatically receive documents even when you are out.

    o

    The facsimile machine is on. The message “AUTOMATIC RX” appears on the second line of the display.

    1.

    When you receive a call, the telephone rings, then the facsimile machine activates automatic document
    reception.
    The message “IN RX” appears on the first line and the correspondent’s number appears on the second
    line.

    2.

    Once reception has been completed, the facsimile machine beeps and returns to stand-by mode.
    If the “LAST RX REPORT” parameter has been enabled in the operating configuration, the facsimile
    machine will print the report at the end of reception.
    If the machine beeps and the error LED comes on during reception, this means that an error has occurred
    (e.g. an interruption in the connection). If this is the case, press STOP to switch off the LED and call the
    correspondent to ask him to send the document again.

    POLLING RECEPTION
    By using the “polling” method, a facsimile machine can ask another facsimile machine to send a document.
    The receiving facsimile machine calls the facsimile machine in possession of the document and requests
    transmission.
    The receiver is charged for the call instead of the sender.
    This function therefore enables you to receive a document even if the user in possession of the document is
    out.
    To prevent this function from being activated by unauthorized persons, the user in possession of the document
    can control polling by setting a password (which corresponds to the CSI of the receiving machine). In this way,
    the document can only be received if the receiving and transmitting facsimile machines have the same polling
    identifier. This function is called reserved polling.
    A polling request may be made to several facsimile machines (maximum 10). This function is called broadcast
    or serial polling.
    This section explains how to set polling reception. To cancel a polling reception operation, see the
    “Connection activities” section of the “ACTIVITY HANDLING” chapter.

    o

    The facsimile machine is on. There is no document in the ADF. The two facsimile machines have the
    same polling identifiers, or a free polling operation is about to be performed.

    1. Press FUNCTION followed by 7.
    FUNCTION
    7: RX POLLING

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    RECEPTION

    2.

    Press START to access the menu.
    RX POLLING
    DIAL/KEY/SP.DIAL

    3.

    Dial the correspondent’s number in one of the
    following three ways:
    By pressing DIAL , typing the facsimile number
    directly on the numeric keypad and then pressing
    START to confirm.
    By pressing the one-touch dialling key under which
    the number was stored or:
    By pressing SPEED DIAL followed by the speed
    dialling code under which the number was stored.
    (The operating procedures summarized above, are
    explained in greater detail in the “TRANSMISSION
    FROM THE ADF" section).
    In the example provided in the manual, the onetouch dialling key 01 was selected.
    The name and number of the correspondent
    associated with the key appear on the display for a
    few seconds.

    4.

    Repeat step 3 for each number that you want to dial
    or move straight on to the next step.

    011 54685
    Anne

    RX POLLING
    DIAL/KEY/SP.DIAL

    5.

    Press START to confirm all the numbers set and end
    the procedure.

    6.

    The facsimile machine makes the first transmission
    request.

    7.

    Once reception has been completed, the facsimile
    machine beeps.
    If the “LAST RX REPORT” parameter of the operating
    configuration has been enabled, the facsimile
    machine will print the report at the end of reception.
    If a number is busy or the correspondent does not
    answer, the facsimile machine continues dialling the
    remaining numbers. At the end, it tries to dial all the
    numbers waiting for transmission (automatic redial
    feature).

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    RECEPTION

    If the machine beeps and the error LED comes on,
    this means that an error has occurred (e.g. an
    interruption in the connection). If this is the case,
    let the facsimile machine finish redialling the numbers
    waiting for transmission and then press STOP to
    switch off the LED and repeat the polling request to
    the correspondents who have not transmitted the
    document. To identify the correspondents see the
    “Last RX report” or print out the connection activity
    data (see the “Connection activites” section of the
    “ACTIVITY HANDLING” chapter.

    RECEPTION REPLY STORING
    This function enables the facsimile machine to receive documents even when there is no paper or ink left, or
    the paper has jammed.
    After restoring the facsimile machine to normal operation, the documents will automatically be printed.
    Reception reply storing is activated by means of the operating configuration parameter “RX REPLY STORED”
    (see the “PROGRAMMING” chapter).
    To find out the reference parameters that help you to identify a document waiting to be printed, refer to the
    “Documents stored” section of the “ACTIVITY HANDLING” chapter.

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    ACTIVITY HANDLING

    The facsimile machine has a working memory structured so that you can keep track of all the activities carried
    out (the only operations that are not recorded in the memory are: immediate transmission from the ADF and
    reception not into the memory).
    The availability of a structured memory provides many advantages both from a functional point of view (a
    single setting for different times and correspondents) and an economical point of view (use of the facsimile
    machine at low-cost times). Reliable reception (even when there is no paper or ink left) is provided by
    optimized use of the memory. The memory cannot be used when there is less than 25% left so there is
    sufficient space to ensure reception. When the space available in the memory falls to 25%, the facsimile
    machine prevents other documents from being stored and displays the message "TX MEMORY FULL".

    ACCESS TO “ACTIVITY HANDLING”

    KEYS

    0

    MENU

    AVAILABLE FUNCTIONS

    ACTIVITY HANDG

    CONCT. ACTVY
    DOCS. STORED

    FUNCTION

    The AVAILABLE FUNCTIONS column lists the functions in abbreviated form exactly as they appear on the
    display while the full name of each function is given in the “Function keys” section of the “GETTING TO KNOW
    THE FACSIMILE MACHINE” chapter.
    The functions can be selected independently without having to follow the order in which they are presented
    in the manual. For a more detailed description of each function, see the following sections.
    Within each function (except for the data concerning documents waiting to be printed) you can select, print
    or delete the data stored. The keys used are the following:


    START

    SPEED DIAL



    REDIAL

    TALK
    D

    3

    CLEAR

    PRINT

    For a detailed description of the keys, see the “Console” section of the “GETTING TO KNOW THE FACSIMILE
    MACHINE” chapter.

    Note:

    All the procedures described in this chapter can be interrupted at any time by pressing STOP once
    or twice, depending on the procedure.
    If no data is entered for two minutes during a procedure, the procedure is automatically aborted
    and the facsimile machine returns to stand-by.

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    ACTIVITY HANDLING

    CONNECTION ACTIVITIES
    This section explains how to select, print or delete one or all the connection activities set.

    o

    The facsimile is on. There is no document in the ADF. The same conditions apply to the deletion
    and printing operations.
    TO SELECT

    1.

    Press FUNCTION followed by 0.
    FUNCTION
    0: ACTIVITY HANDG

    2.

    Press START to access the menu.
    The display shows the first function on the menu.

    ACTIVITY HANDLNG
    CONCT. ACTVY. :X X X

    3.

    Press START . The display shows the number
    associated with the first connection activity.

    CONNECTIONS
    CONN. NO. : X X X X

    If the message “END OF LIST” appears on the display,
    this means that no connection has been made. In this
    case, the facsimile machine returns to the “ACTIVITY
    HANDLING” menu functions.
    4.

    Press the ∨ or ∧ key to select the activity, e.g. 0015.

    CONNECTIONS
    CONN. NO. : 0 01 5

    If the message “END OF LIST” appears, this means
    there are no other connection activities.
    5.

    Press STOP once to return to the “ACTIVITY
    HANDLING” functions, or:
    press STOP twice to quit the menu.

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    ACTIVITY HANDLING

    TO PRINT

    a)

    All connections carried out:

    1.

    Follow steps 1 and 2 of the selection procedure.
    ACTIVITY HANDLNG
    CONCT. ACTVY. :X X X

    2.

    Press 3.

    3.

    Press STOP once to quit the menu.
    Printing can be interrupted by pressing the STOP
    key.

    b)

    A single connection:

    1.

    Follow steps 1 to 4 of the selection procedure.
    CONNECTIONS
    CONN. NO. : 0 01 5

    2.

    Press 3.

    3.

    Press STOP once to return to the “ACTIVITY
    HANDLING” menu functions, or:
    press STOP twice to quit the menu.

    1.

    Printing can be interrupted by pressing the STOP key.
    Follow steps 1 to 4 of the selection procedure.

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    ACTIVITY HANDLING

    Example of an all connection activities printout

    Example of a single connection activity printout

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    ACTIVITY HANDLING

    How to interpret the printout.

    Con. No.

    Indicates the progressive number of the connection activities
    carriedout or to be carried out.

    Doc. R.

    Indicates the specific nature of the document.
    ADF

    Document sent in delayed transmission or waiting to be sent. In
    either case the document was sent from the ADF.
    Document cleared by the user

    ***
    POLL.

    Document received by polling.

    0001-9999

    Reference number of document sent from memory.

    Page No.

    Indicates the number of pages in the document
    ADF

    Document sent from the ADF (number of pages not counted).

    ***

    Number of pages not counted as the document was cleared
    from the memory by the user

    POLL.

    Document received by polling (number of pages not counted).

    XXX/XXX

    The first three digits indicate the number of pages sent
    while the last three indicate the total number of pages in the
    document sent from the memory.

    Identifier

    Indicates the correspondent’s facsimile number

    Date/time

    Indicates the date and time of the connection.

    State

    Indicates the operating status of the connection.

    Note:

    WT

    Waiting for connection or retransmission

    OC

    Line busy

    ND

    Exchange busy

    AB

    Procedure interrupted by user

    FT

    Error in transmission or reception.

    To identify the document, it must have been stored. The “Doc. R.” column shows the document’s
    reference number. In this case, the document can be printed or deleted.

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    ACTIVITY HANDLING

    TO DELETE

    CONNECTIONS
    CONN. NO. : 0 01 5

    2.

    Press CLEAR to delete the connection selected.
    The reference data and connection number are deleted.
    The facsimile machine immediately presents the connection after the deleted one, in the example, no.
    0016.

    CONNECTIONS
    CONN. NO. : 0 01 6

    If you delete the last connection, the facsimile machine
    immediately presents the previous one.
    If there are no other connections after you pressed
    CLEAR , the message “END OF LIST” appears on the
    display for a few seconds and the facsimile machine
    returns to the “ACTIVITY HANDLING” menu functions.
    If you delete all the connection activities associated
    with a document, the document will be automatically
    cleared from the memory.
    3.

    Press STOP once to return to the “ACTIVITY
    HANDLING” menu functions, or:
    press STOP twice to quit the menu.

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    ACTIVITY HANDLING

    DOCUMENTS STORED
    This function provides you with an overall view of all the documents stored in the memory.
    The section explains how to print or delete these documents and how to select, print or delete their reference
    parameters. The only exception concerns documents waiting to be printed which cannot be deleted or
    printed. The facsimile machine automatically prints them once the paper or ink out condition has been
    resolved.
    o

    The facsimile machine is on. There is no document in the ADF. Some documents have been stored. The
    same conditions apply to the deletion and printing procedures.
    TO SELECT

    1.

    Press FUNCTION followed by 0.
    FUNCTION
    0: ACTIVITY HANDG

    2.

    Press START to access the menu.
    ACTIVITY HANDLNG
    CONCT. ACTVY.:XXX

    3.

    Press the ∨ or ∧ key to move to the “Documents
    stored” function.

    ACTIVITY HANDLNG
    DOCS. STORED: XXX

    4.

    Press START to activate the function selected.
    The display shows the reference number of the first
    document stored (in chronological order). Beside the
    number there is one of the following abbreviations:
    “WT”, “PL” or “RP”, which indicate the type of activity
    that is related with the document (see the table at the
    end of this section).

    DOCUMENT STORED
    DOC.R.: X X X X

    P

    L

    If the message “END OF LIST” appears on the display,
    this means that no document has been stored. In this
    case, the facsimile machine returns to the “ACTIVITY
    HANDLING” menu functions.
    5.

    Press the ∨ or ∧ key to select the activity, e.g. 0009.
    DOCUMENT STORED
    If the message “END OF LIST” appears, this means
    there are no other documents stored.

    6.

    DOC.R.: 0009

    WT

    Press STOP once to return to the “ACTIVITY
    HANDLING” functions, or:
    press STOP twice to quit the menu.

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    ACTIVITY HANDLING

    TO PRINT

    a)

    The reference parameters

    1.

    Follow steps 1 to 3 of the selection procedure.
    ACTIVITY HANDLNG
    DOCS. STORED : XXX

    2.

    Press 3.

    3.

    Press STOP once to quit the menu.
    Printing can be interrupted by pressing the STOP key.

    b)

    The document:

    1.

    Follow steps 1 to 5 of the selection procedure.
    DOCUMENT STORED
    DOC. R.: 0009

    2.

    Press 3.

    3.

    Press STOP once to return to the “ACTIVITY
    HANDLING” menu functions, or:
    press STOP twice to quit the menu.
    Printing can be interrupted by pressing the STOP key.

    Example of a reference parameters printout.

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    ACTIVITY HANDLING

    How to interpret the printout.

    Doc. Reference

    Indicates the document reference number.

    No. Pg.

    Indicates the number of pages in the document.

    Doc.

    Indicates the type of activity associated with the document.

    WT

    Document stored waiting for connection or retransmission

    PL

    Document stored for polling transmission

    RP

    Documents waiting to be printed

    Date/time

    Indicates the date and time of storage.

    TO DELETE
    1.

    Follow steps 1 to 5 of the document number selection
    procedure.

    DOCUMENT STORED
    DOC. R.: 0009

    2.

    Press CLEAR.
    DOCUMENT STORED
    The display shows the message “CONFIRM?” on the
    first line and “YES=CONF NO=CLR” on the second
    line.

    DOC. R : 0010

    Press SET/CONF . to delete both the document and
    its reference parameters.
    The facsimile machine immediately presents the
    document after the deleted one.
    When a document is deleted, all the connections
    associated with it are immediately cancelled.
    If you delete the last document, the facsimile machine
    immediately presents the first on the last.
    If there are no other documents left in the memory, the
    message "END OF LIST" appears on the display end
    the facsimile machine returns to the “ACTIVITY
    HANDLING” menu functions.
    3.

    Press STOP once to return to the “ACTIVITY
    HANDLING” menu functions, or:
    press STOP twice to quit the menu.

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  • Page 90

    COMPLEMENTARY FUNCTIONS
    In addition to the functions described, the facsimile machine can perform specific communications and
    document copying operations, which are listed and described below - grouped together as complementary
    functions:
    Telephone conversation on the facsimile machine.
    Answering a facsimile or telephone call with the fax/phone switch enabled.
    Answering a facsimile or telephone call with the answering device connected.
    Answering a telephone call request during the transmission or reception of a document.
    Transmission or reception of a document after a telephone conversation.
    Telephone conversation after transmitting or receiving a document.
    Regulating the volume of the speaker.
    Copying function (single or multicopy).
    Note:

    if you press the HOLD key during a telephone conversation, the message “PHONE MODE” appears
    on the first line of the display and the message “HOLD” appears on the second line.
    The telephone conversation can be resumed by pressing the HOLD key again.

    TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE
    This function enables you to make a voice call over the line connected to your facsimile machine. As any
    telephone number can be called, the user called does not necessarily have to be connected to a facsimile line.
    If the user called is connected to a facsimile line, his facsimile line must be set for manual reception. In this
    case, at the end of the conversation, a document can be sent or received.

    o

    The facsimile machine is on. The facsimile machine may be set for automatic or manual reception. No
    document has been inserted in the ADF.

    1.

    Press the key under which the telephone number
    has been stored or:
    press SPEED DIAL followed by the speed dialling
    code under which the number has been stored or:

    PHONE MODE
    63498

    press HOOK and type the telephone number directly
    on the numeric keypad.
    2.

    When the connection has been established and you
    hear your correspondent answer (through the
    speaker), lift the handset.
    If you want to send or receive a document at the end
    of the telephone conversation, follow the procedure
    described in the “Sending or receiving a document
    after a telephone conversation” section.

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  • Page 91

    COMPLEMENTARY FUNCTIONS
    ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH
    ENABLED
    This section explains what to do when an incoming call (facsimile or telephone) is received with the "FAX/
    PHONE" parameter enabled. When this parameter is enabled, the facsimile machine is set for manual
    reception. Automatic reception can be re-enabled by setting the operating configuration parameter (see the
    "PROGRAMMING" chapter).
    o

    The facsimile machine is on. The fax/phone parameter has been enabled in the operating configuration
    (see the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter). The
    message “FAX/PHONE” appears on the second line of the display.

    1.

    When a call is received, the facsimile machine (with the fax/phone switch enabled) checks whether it is
    a facsimile or telephone call. If it is a fax call, it is automatically set to receive a document, while if it is
    a telephone call, the machine beeps (for a period that depends on the setting made by the technician
    who installed the machine) and the message “TALK” blinks on the display.

    2.

    If the message “TALK” appears on the display, lift the handset and talk as normal.
    If you do not lift the handset within a few seconds, the facsimile machine will prepare to receive a
    document.
    If you want to send or receive a document at the end of the telephone conversation, follow the procedure
    described in the “Sending or receiving a document after a telephone conversation” section.

    ANSWERING A FACSIMILE OR TELEPHONE CALL WITH AN ANSWERING DEVICE
    CONNECTED
    The facsimile can be connected to an external telephone answering device provided it has the relevant
    interface port (a third modular socket situated on one of the sides of the machine). Plug the answering device
    cable into connector TEL2 (or TAD, depending on the country) on the facsimile machine and connect the
    telephone, if connected to the facsimile machine, to the telephone answering device. Then set the answering
    device:
    - by recording a message that lasts about 20 seconds, such as:
    "This is the telephone answering device on fax number nnnnnn. Leave a message as soon as you hear the
    beep. To send a fax, just press the start button on your fax machine".
    - and setting the number of rings (2 or 3) the answering device waits before answering the call.
    Note:

    o

    Connection is only allowed if it has been enabled by the customer engineering service.

    The FAX/TAD function has been enabled in the operating configuration (see the “Setting the operating
    configuration parameters” section of the “PROGRAMMING” chapter). The facsimile machine is set for
    manual reception and the message “TAD” will appear on the second line of the display.

    When a call is received, the facsimile machine (with the answering device connected and enabled) checks
    whether it is a facsimile or telephone call. If it is a fax call, it automatically disables the answering device and
    prepares to receive a document, while if it is a telephone call, the answering device will answer with your
    prerecorded message and record the caller's message. If the caller dialled on his telephone or wants to send
    a document after leaving his message, he must press the start button on his fax machine. The fax machine
    intercepts the call signal and prepares for reception.

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  • Page 92

    COMPLEMENTARY FUNCTIONS
    If the fax machine hears nothing for six seconds (the caller leaves no message or at the end of the recorded
    message), it is set for automatic reception. This period of silence can be changed by setting the SILENCE
    TIMEOUT parameter, set to six seconds by default.
    If the silence timeout set on the telephone answering device is shorter than the timeout set on the fax machine,
    the TAD interrupts the connection. If this mode of operation, which stops the fax machine preparing for
    reception, prevents the caller sending a fax during the same call, the value set as the SILENCE TIMEOUT
    configuration parameter of the fax machine must be changed.

    ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT
    This section explains how to proceed when you receive a request for a telephone conversation while sending
    or receiving a document.
    o

    The facsimile machine is switched on. You are sending or receiving a document.

    1.

    When the facsimile machine beeps and the message “TALK” blinks on the display, lift the handset and
    talk as normal. If you hear no dialling tone, press TALK before starting to converse.

    SENDING OR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION
    After a telephone conversation you can send or receive a document without having to repeat the call.

    o

    The facsimile machine is on and in stand-by. If you want to transmit you must have inserted and prepared
    the document.

    1.

    Press HOOK.
    PHONE MODE

    2.

    Dial the correspondent’s number directly on the
    numeric keypad.
    PHONE MODE
    511032

    3.

    As soon as you hear your correspondent answer
    (through the speaker), lift the handset and talk
    as normal.

    4.

    When you want to send or receive the document,
    the receiver must press START . After the
    acoustic signal, the sender must also press
    START .

    5.

    Transmission or reception starts.

    6.

    Hang up.

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  • Page 93

    COMPLEMENTARY FUNCTIONS

    TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT
    This function enables you to book a telephone conversation while you are sending or receiving a document.

    o

    The facsimile machine is on. You are sending or receiving a document.

    1.

    Press TALK.
    The message “TALK” blinks on the display.

    2.

    At the end of transmission or reception, if the correspondent answers the request for a voice
    conversation, the facsimile machine beeps.

    3.

    Lift the handset and talk as normal. If you hear no dialling tone, press TALK before starting the
    conversation.
    If the correspondent does not answer within a few seconds, the facsimile machine returns automatically
    to stand-by.
    If you want to send or receive a document at the end of the conversation, follow the procedure described
    in the “Sending or receiving a document after a telephone conversation”.

    REGULATING THE VOLUME OF THE SPEAKER
    This section explains how to regulate the volume of the speaker to one of the four levels available.

    o

    The facsimile machine is on. No document has been inserted in the facsimile machine.

    1.

    Press FUNCTION followed by 9.
    FUNCTION
    9: HEAD/VOLUME

    2.

    Press START .
    HEAD/VOLUME
    H E A D T E ST

    3.

    Press the ∨ or ∧ key until the “Speaker volume”
    function is displayed.

    H E A D / V O L U ME
    S P E A K ER V O L U M E

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  • Page 94

    COMPLEMENTARY FUNCTIONS

    4.

    Press START again to access the function.
    SPEAKER VOLUME
    LEVEL

    5.

    P ress the ∨ or ∧ key to select the volume level

    required (e.g. 2) and press SET/CONF. to confirm
    selection.

    6.

    X

    SPEAKER VOLUME
    LEVEL

    2

    Press STOP twice to quit the menu.

    COPYING FUNCTION (SINGLE OR MULTICOPY)
    This function enables the facsimile machine to be used as a photocopier.
    The procedure for making a single copy is very simple: just insert the document to be copied in the document
    feed slot, set the graphic definition parameters and press START.
    For optimum quality and jam-free operation, read the “Preparing the document for transmission/copying”
    section of the “BEFORE TRANSMITTING/COPYING” chapter. Remember that the higher the resolution, the
    better the quality of the copy.
    If you want to make more than one copy of each page (multicopy function), follow the procedure described
    below:

    o

    The facsimile is on. The document has been prepared and inserted in the document feed slot.

    1.

    Press FUNCTION followed by 3.
    FUNCTION
    3: MULTICOPY

    2.

    Press START to access the menu.
    ENTER
    NO. COPIES:05

    3.

    Set the number of copies you require (max. 99), e.g.
    05.
    If you want to delete the entire setting, press CLEAR.
    If you want to delete one of the digits set, move the
    cursor to the digit to be changed (by pressing the
    < or > key) and overwrite it with the new one.

    +
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  • Page 95

    COMPLEMENTARY FUNCTIONS

    4.

    Press SET/CONF .
    MULTICOPY
    The document is first stored and then copied. At the
    end of the procedure, the facsimile machine returns
    to stand-by mode.

    STORING

    If a message appears on the display, refer to the
    "SIGNALS AND SERVICE CODES" chapter and to
    the "FILLING UP/ELIMINATE PAPER JAMS" chapter.
    Having completed storage, the message shown here
    appears on the display: the first two digits represent
    the number of pages copied and the last two represent
    the total number of pages in the document.

    MULTICOPY
    COPY:

    01/NN

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  • Page 96

    REPORTS

    By printing reports, the facsimile machine enables you to check on most of the transmission and reception
    operations carried out.
    These reports represent a record that enables you to check the date and time of a transaction, the number
    and size of documents handled and other useful information.
    You can choose whether to print the reports or not. If you decide to, remember that the print format of each
    report - irrespective of the amount of information - is a single sheet and that it is not printed automatically if
    any of the following conditions arise: "paper out, print head missing, ink out, cover open, paper jam, power
    failure and interruption of the operating procedure". If you like, you can display or print the report by following
    the procedure described below.
    For other information on the facsimile transactions, see the “Connection activities” section of the “ACTIVITY
    HANDLING” chapter.
    To display the data and print the reports:

    KEY

    8

    MENU

    AVAILABLE FUNCTIONS

    REPORTS

    LAST TX REPORT
    LAST RX REPORT
    ACTIVITY REPORT

    FUNCTION

    The functions can be selected independently without having to follow the order in which they are presented
    in the manual.
    Within each function, you can display or print the data stored. The keys used are the following:



    3

    START

    SPEED DIAL

    REDIAL

    (PRINT)

    For a more detailed description of the keys, see the “Console” section of the “GETTING TO KNOW THE
    FACSIMILE MACHINE” chapter.
    Note also that any of the procedures described in this chapter can be aborted at any time by pressing the
    STOP key once or twice, depending on the procedure.
    If no data is entered for two minutes while carrying out a procedure, the procedure is abandoned and
    the facsimile machine returns to stand-by mode.

    LAST TRANSMISSION REPORT
    This report provides information on the last transmission operation performed.
    It is printed automatically if the “LAST TX REPORT” parameter was enabled in the operating configuration
    (refer to the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter).
    If the “LAST ERROR REPORT” parameter was enabled in the operating configuration, the facsimile machine
    will only print the report if transmission is unsuccessful.

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  • Page 97

    REPORTS

    The report can also be printed, on request, by following the procedure described below:

    o

    The facsimile machine is on. At least one transmission operation has been performed.

    1.

    Press FUNCTION followed by 8.
    FUNCTION
    8: REPORTS

    2.

    Press START to access the menu.
    REPORT
    LAST TX

    3.

    Press 3.
    If the message “NO TRANSACTION” appears on the
    second line of the display, this means that no
    transmission transaction has been carried out. In this
    case, the facsimile machine returns to the “REPORTS”
    menu functions.

    4.

    Press STOP to quit the menu.
    Printing can be interrupted by pressing the STOP key.

    Example of a last transmission report.

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  • Page 98

    REPORTS

    How to interpret the last transmission report.

    Act. No.

    Indicates the activity reference number.

    Type

    Indicates the type of activity associated with the document.

    Doc. R.

    Indicates the specific nature of the document.
    ADF

    Document sent from the ADF.

    POLL

    Document received by polling.

    0001 ÷ 9999

    Document reference number.

    PC

    Document sent during connection to PC

    Identifier

    Indicates the correspondent’s facsimile number.

    Date/time

    Indicates the date and time of transmission.

    Length

    Indicates the transmission duration. If the values appear in
    brackets, this means that several transmission attempts were
    made (automatic redial feature).

    Page

    Indicates the number of pages sent.

    Result

    Indicates the result of transmission.
    OK

    Transmission successfully completed.

    XXXX

    (service code) Error occurred during transmission (see the
    “SIGNALS AND SERVICE CODES” chapter.

    LAST RECEPTION REPORT
    This report provides information on the last reception operation.
    It is printed automatically if the “RX REPORT” parameter was enabled in the operating configuration (refer
    to the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter).
    The report can also be printed, on request, by following the procedure described below:

    o

    The facsimile machine is on. At least one reception operation has been performed.

    1.

    Press FUNCTION followed by 8.
    FUNCTION
    8:REPORTS

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  • Page 99

    REPORTS

    2.

    Press START.
    The display shows the first function on the menu.

    REPORT
    LAST TX

    3.

    Press the v key once to move to the “Last RX”
    function.

    REPORT
    LAST RX

    4.

    Press 3.
    If the message “NO TRANSACTION” appears on the
    second line of the display for a few seconds, this
    means that no reception transaction has been carried
    out. In this case, the facsimile machine returns to the
    “REPORTS” menu functions.

    5.

    Press STOP to quit the menu.
    Printing can be interrupted by pressing the STOP
    key.

    Example of a last reception report.

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  • Page 100

    REPORTS
    How to interpret the last reception report.
    Act. No.

    Indicates the activity reference number.

    Type

    Indicates the type of transaction associated with the document.

    Doc. R.

    Indicates the specific nature of the document.
    POLL.

    Document sent by polling.
    Document received and printed.

    0001 ÷ 9999

    Document reference number.

    PC

    Document received during transmission on PC

    RDR

    Information sent to the remote device during diagnostic session

    RDS

    Information received from the remote device during diagnostic
    session

    Identifie r

    Indicates the correspondent’s facsimile number.

    Date/time

    Indicates the date and time of reception.

    Length

    Indicates the reception duration.

    Page

    Indicates the number of pages received.

    Result

    Indicates the result of reception.
    OK

    Reception successfully completed.

    XXXX

    (service code) Error occurred during reception (see the “SIGNALS
    AND SERVICE CODES” chapter.

    ACTIVITY REPORT
    This report provides information on the transmission/reception transactions performed.
    It is printed automatically every 30 transmission/reception operations, if the “ACTIVITY REPORT” parameter
    was enabled in the operating configuration (see the “Setting the operating configuration parameters” section
    of the “PROGRAMMING” chapter). When this report is printed, all the information on the operations performed
    is cleared from the memory.

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  • Page 101

    REPORTS

    The activity report can also be printed, on request, by following the procedure described below:
    o

    The facsimile machine is on. At least one transmission or reception operation has been performed.

    1.

    Press FUNCTION followed by 8.
    FUNCTION
    8:REPORTS

    2.

    Press START.
    REPORT

    3.

    The display shows the first function on the menu.

    LAST TX

    Press the ∨ key twice to move on to the “Activity”
    function.

    REPORT
    ACTIVITY

    4.

    Press 3.
    If the message “NO TRANSACTION” appears on the
    second line of the display for a few seconds, this
    means that no transmission or reception transaction
    has been carried out. In this case, the facsimile
    machine returns to the “REPORTS” menu functions.

    5.

    Press STOP to quit the menu.
    Printing can be interrupted by pressing the STOP
    key.

    Example of an activity report.

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  • Page 102

    REPORTS

    How to interpret the activity report.

    Act. No.

    Indicates the activity reference number.

    Type

    Indicates the type of transaction associated with the document.
    TX

    Transmission

    RX

    Reception

    Doc. R.

    Indicates the specific nature of the document.
    ADF

    Document sent from the ADF.
    Document received and printed.

    POLL.

    Document received by polling.

    000 ÷ 9999

    Document reference number.

    PC

    Document received during transmission on PC

    RDR

    Information sent to the remote device during diagnostic session

    RDS

    Information received from the remote device during diagnostic
    session

    Identifier

    Indicates the correspondent’s facsimile number.

    Date/time

    Indicates the date and time of transmission/reception.

    Length

    Indicates the transmission/reception duration. If the values appear
    in brackets, this means that several transmission attempts were
    made (automatic redial feature).

    Page

    Indicates the number of pages sent or received.

    Result

    Indicates the result of transmission/reception.
    OK

    Transmission/reception successfully completed.

    XXXX

    (service code) Error occurred during transmission/reception (see
    the “SIGNALS AND SERVICE CODES” chapter).

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  • Page 103

    REPORTS
    POWER FAILURE REPORT
    In the event of a power failure or if the facsimile machine’s power switch remains off for more than a day, all
    the operations set (for example, a delayed transmission operation) and all the documents stored in the
    memory
    will be lost. In this case, when the power returns, the facsimile machine will automatically print the power failure
    report. This report enables you to recover the information you will need to identify the document and the type
    of transaction associated with it.

    Example of a power failure report.

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  • Page 104

    FILLING UP/ELIMINATING PAPER JAMS

    This chapter explains how to add paper, shows the areas of the facsimile machine where paper may get
    jammed and explains how to eliminate the jams.

    ADDING PAPER

    1. Lift the paper positioning lever. 2. Add the sheets (Xerox paper 3. Lower the paper positioning lewith a unit weight of between
    ver.
    60 and 90 g/m2) so that the
    recto side is facing the operator
    console (max. 200 sheets of 80
    g/m2 paper, max. thickness 0.1
    mm).
    If the paper format is any other than A4, adjust the paper tray to the desired format before adding the paper
    (see the "Paper" section of the "CONSUMABLES" chapter).

    REMOVING JAMMED DOCUMENTS
    If a document gets jammed or is not expelled correctly and the message “CHECK DOC. (XX)” appears on the
    display, proceed as follows:

    1. Lift the operator console and 2. Remove the jammed document. 3. Lower the operator console and
    remove the remaining docureplace the documents in the
    ments from the feed slot.
    feed slot.

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  • Page 105

    FILLING UP/ELIMINATING PAPER JAMS

    REMOVING JAMMED PAPER
    When printing paper gets jammed and the “CHECK PAPER (XX)” message appears on the first line of the
    display and “PRESS CLEAR” message appears on the second line, proceed as follows:
    When the sheet gets jammed in the received/copied document delivery area.

    1. Close the document holder.

    2. Remove the jammed sheet.

    3. Open the document holder.

    When the sheet gets jammed in the paper feed area.

    1. Lift the paper positioning lever 2. Remove the front cover of the 3. Remove the jammed sheet.
    and remove the paper.
    paper cassette by releasing it
    and lifting it upwards.

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  • Page 106

    FILLING UP/ELIMINATING PAPER JAMS

    4. Insert the cover in its housing.

    Note:

    5. Close the cover by pressing
    down on both sides until you
    hear a click.

    6. Reinsert the paper and lower
    the paper positioning lever.

    If you cannot reach the jammed paper, wait for any transmission or reception operation in progress
    to be completed and then switch the fax machine off and on. If the paper is not unloaded
    automatically, call the customer engineering service.

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  • Page 107

    MAINTENANCE

    MAINTENANCE

    The facsimile machine only requires a minimum of maintenance by the user; the attention paid to preventive
    maintenance is important, however, and has a positive effect on the printing quality of the documents received
    and copied.
    There are routine operations, for example: cleaning the optical reader, cleaning and purging the print head,
    cleaning electrical contacts, checking the nozzles etc. which you can perform yourself should particular
    technical
    problems arise.
    This chapter constitutes a practical guide to the cleaning operations and provides tips on how to solve
    problems that arise during normal use of the facsimile machine.

    REPLACING THE PRINT CARTRIDGE
    The print cartridge can only be replaced if the facsimile machine has a print head with an interchangeable print
    cartridge. The cartridge may be replaced up to a maximum of six times and then it may prove necessary to
    replace the entire print head.
    The facsimile machine is on and the message “NO INK” appears on the display. A blank sheet will
    automatically be loaded under the print carriage.

    1. Lift the operator console and 2. Remove the used tank without
    open the lid of the cartridge
    taking the print cartridge out,
    compartment.
    by pressing the black lever in
    the direction indicated.

    3. Remove the new cartridge from
    its packing and peel off the film.

    NO

    WARNING:

    4. Do not touch the inked area.

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  • Page 108

    MAINTENANCE

    5. Insert the cartridge in its 6. Close the lid of the print cartridge
    compartment and lower the
    compart-ment immediately and
    operator console. The fax
    press as indicated until it clicks
    machine will unload the paper
    into position
    from under the print carriage.
    .

    If the new cartridge does not give excellent printing quality, consult the “CHECKING THE PRINT HEAD
    NOZZLES” section.

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  • Page 109

    MAINTENANCE

    REPLACING THE PRINT HEAD
    The print head (whether disposable or with an interchangeable ink cartridge) must be replacedwhen the
    printing quality is no longer satisfactory.
    The facsimile machine is on and the message “NO INK” appears on the display..

    1. Lift the operator console and 2. Release the used print head 3. Remove the new print head from
    open the lid of the print head
    (including the cartridge) in the
    its packing and remove the film
    from the printing nib.
    compartment. If the fax machine
    direction indicated and remove
    has a print head with an
    it from its compartment.
    interchangeable ink cartridge, it
    will automatically load a blank
    sheet under the print head
    carriage.

    WARNING!

    NO

    4. Do not detach the ink cartridge
    from the print head.

    NO

    5. Do not touch the electrical
    contacts or the printing nib.

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  • Page 110

    MAINTENANCE

    6. Insert the print head into its 7. Push the print head in the
    compartment.
    direction indicated until it clicks
    into position.

    8. Close the lid of the print cartridge
    compartment and lower the
    operator console. The fax
    machine will unload the paper
    from under the print carriage.

    9. If you use a disposable cartridge, the message "HEAD NEW?" appears on the first line of the display and
    "CONF=YES CLR=NO" on the second line. Select YES by pressing SET/CONF.

    If the new cartridge does not give excellent printing quality, consult the “CHECKING THE PRINT HEAD
    NOZZLES” section.

    CLEANING THE OPTICAL READER
    Dust accumulating on the optical reader may cause problems in reading documents; to avoid these problems,
    you should clean the glass every now and again:
    1. Switch off the facsimile machine.

    2. Lift the operator console.

    100

    3. Wipe the optical reader glass 4. Clean the document feed rollers
    using a cloth soaked in a specific
    with a dry cloth.
    product for cleaning glass, then
    dry it with care. Do not pour or
    spray the cleaning product
    straight onto the glass.



  • Page 111

    MAINTENANCE

    5.

    After cleaning the optical reader, lower the operator console.

    6.

    You should make a test copy to ensure that the optical reader is perfectly clean. For this, use a clean,
    completely blank original and check that the copy produced is similarly blank and clean. If there are
    any vertical lines and the glass of the optical reader, after a further
    check, appears perfectly
    clean, call the customer engineering service.

    CHECKING THE PRINT HEAD NOZZLES
    The first thing you must do if the print quality deteriorates is to check the print head nozzles.
    o

    The facsimile machine is on and in stand-by.

    1.

    Press FUNCTION followed by 9.
    FUNCTION
    9: HEAD/VOLUME

    2.

    Press START to access the menu.
    HEAD/VOLUME
    HEAD TEST

    3.

    4.

    Press START.

    Press the ∨ or ∧ key to access the “NOZZLE TEST”
    function.

    HEAD

    TEST

    HEAD

    PURGE

    HEAD TEST
    NOZZLE TEST

    5.

    Press START.
    PRINTING

    The facsimile machine starts testing the cartridge nozzles. The result of the diagnostic test is printed.
    Below is an illustration of the type of diagnostic test and the action to be taken - should problems arise - to
    restore printing quality.

    101



  • Page 112

    MAINTENANCE

    CORRECT DIAGNOSTIC RESULT

    FAULT: Smudged characters and/or figures or smudges all over the page.

    CAUSE

    SOLUTION

    A1

    The paper used has a particularly porous surface.

    Try printing on the other side of the paper or
    changing the type of paper.

    B1

    There is a foreign body on the printing nib which
    the print head pad cannot remove.

    Remove the print cartridge and check whether
    there is a foreign body on the nib. If there is,
    remove it with care and make sure you do not
    touch the electrical contacts. Clean the print
    head pad with a cotton wool stick soaked in
    water, taking care not to leave lint on it.

    FAULT: Incomplete characters or white lines on the characters and/or figures or all over the page.

    CAUSE

    SOLUTION

    A2

    The print cartridge was replaced or reinserted
    incorrectly.

    Remove and reinsert the print cartridge. If the
    fault persists, clean the electrical contacts of
    the print cartridge with a dry cotton wool stick
    and the electrical contacts of the print cartridge
    holder with a soft, dry cloth. If the fault persists,
    see B2.

    B2

    One or more nozzles are incorrectly directed or
    do not print (blocked).

    Purge the print head and then check the print
    head nozzles. If the fault persists, repeat the
    print head purging procedure three times. Run
    a print test (local copy). If the quality is
    acceptable, this means that it is a minor fault.
    Press STOP to remove the message "CHECK
    NOZZLES". If the quality is poor, replace the
    print head.

    102



  • Page 113

    MAINTENANCE

    CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE

    ELECTRICAL
    CONTACTS

    1. Lift the operator console and 2. Remove the print cartridge and 3. Clean the electrical contacts of
    open the lid of the cartridge
    clean the electrical contacts
    the print cartridge holder with a
    compartment.
    using a dry cotton wool stick.
    soft dry cloth.
    Warning: do not touch the
    printing nib.

    4. Having reinserted the cartridge, close the lid of the cartridge compartment and lower the operator console.
    5. The display shows the message “HEAD NEW?” on the first line and “CONF.=YES CLR.=NO” on the
    second line. Select NO by pressing CLEAR.

    CLEANING THE PRINT HEAD PAD

    1. Lift the operator console and 2. Move the print cartridge as
    open the lid of the cartridge
    shown in the figure.
    compartment.

    3. Clean the print head pad with a
    dry cotton wool stick.

    4. Close the lid of the cartridge compartment and lower the operator console.

    103



  • Page 114

    MAINTENANCE

    PURGING THE PRINT HEAD
    The print head purging procedure consists in sucking ink through the nozzles so as to free blocked nozzles
    of air bubbles.
    o

    The facsimile machine is on and in stand-by.

    1.

    Press FUNCTION followed by 9.
    FUNCTION
    9: HEAD/VOLUME

    2.

    Press START to access the menu.
    HEAD/VOLUME
    HEAD TEST

    3.

    Press START.
    HEAD TEST
    HEAD PURGE

    4.

    Press START.

    HEAD PURGE

    The facsimile machine starts the print head purging operation.

    SOLVING PROBLEMS BY YOURSELF
    Some problems that cannot be attributed to the facsimile machine malfunctioning may arise; the aim of this
    section is to help you to solve these problems by yourself without wasting any time.
    Note:

    if the solutions provided below do not eliminate the problems listed or if different problems arise, call
    a technician from the Customer Engineering Service.

    PROBLEM

    CHECK IF:

    The display is not activated.

    • the facsimile machine is on;
    • the power cable is correctly connected.

    +

    104



  • Page 115

    MAINTENANCE

    PROBLEM

    CHECK IF:

    You cannot feed in the document.

    • the operator console is properly closed;
    • the thickness of the document lies within the
    specified limits;
    • the document is folded or crumpled;
    • the document is correctly inserted in the slot;
    • a document is jammed inside the machine;
    • the feed rollers are dirty.

    You cannot send a document.






    the facsimile machine is switched on;
    the document is inserted correctly;
    the receiving unit is set for reception.
    when a telephone is connected to the telephone socket
    on the facsimile machine, a dialling tone can be heard
    (if not, call the customer engineering service).

    You cannot receive a document.

    • the facsimile machine is switched on;
    • there is no paper left and the memory is full;
    • paper is jammed inside the machine and the memory
    is full;
    • with a telephone connected to the telephone socket of
    the facsimile machine, the dialling tone can be heard (if
    not, call the Customer Engineering Service).

    You cannot print a document received in the
    memory.

    • there is paper left;
    • paper is jammed inside the machine.

    You cannot have a telephone conversation on
    the facsimile machine.

    • The telephone is connected correctly to the telephone
    socket of the facsimile machine.

    A document received or copied is not automatically reduced.

    • the “REDUCTION” parameter has been enabled in the
    operating configuration (see the “Setting the operating
    configuration parameters” section of the “PROGRAMMING” chapter).

    The document received is completely blank.

    • the sender inserted the document correctly into his
    facsimile machine

    The document sent is completely blank.

    • the document was inserted face down into the facsimile
    machine.

    The document received is very light.

    • the document sent is very light.

    The document received is very dark.

    • the document sent is very dark.

    There are vertical lines on the document
    received.

    • the optical reader glass of the sending unit is dirty.

    There are vertical lines on the document copied.

    • the optical reader glass is dirty.
    • the printing nib is clean (see paragraph B1 of the
    “Checking the print head nozzles” section).

    +
    105



  • Page 116

    MAINTENANCE

    PROBLEM

    CHECK IF:

    There are smudged characters and/or figures
    on the document received or smudges all over
    the page.

    • the correct type of printing paper is being used;
    • the printing nib is clean (see paragraph B1 of the
    “Checking the print head nozzles” section).

    The document received or copied has incomplete characters or white lines on the characters
    and/or figures or all over the page.

    • the electrical contacts of the print cartridge are clean;
    • the print cartridge is damaged (see paragraphs A2 and
    B2 of the “Checking the print head nozzles” section).

    106



  • Page 117

    SIGNALS AND SERVICE CODES

    This chapter lists all the types of signals (visual and audible) that the facsimile machine uses to inform you
    of operating errors and the operating statuses in progress.
    In the tables below, you will also find all the information you need to immediately restore the operations
    interrupted.

    AUDIBLE SIGNALS
    During transmission

    SIGNAL

    DURATION

    MEANING

    SOLUTION

    Continuous tone

    1 sec.

    Transmission successfully
    completed

    None required

    Audible (continuous tone)
    and visual (error LED on)

    3 sec.

    Transmission unsuccessful

    Press STOP to switch off
    the error LED and check
    the type of error on the last
    transmission report.
    Note: this two key must
    not be pressed when the
    “TX/RX”LED is on otherwise the transmission/
    reception in progress will
    be interrupted.

    Audible (intermittent tone)
    and visual (error LED on)

    Permanent

    Handset off hook

    Hang up and press STOP
    to switch off the LED
    Note: this two key must
    not be pressed when the
    “TX/RX”LED is on otherwise the transmission/
    reception in progress will
    be interrupted.

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  • Page 118

    SIGNALS AND ERROR CODES

    During reception
    SIGNAL

    DURATION

    MEANING

    SOLUTION

    Continuous tone

    1 sec.

    Reception successfully None required
    completed

    Audible (continuous tone)
    and visual (error LED on)

    3 sec.

    Reception unsuccessful

    Audible (intermittent tone)
    and visual (error LED on)

    Permanent

    Handset off hook

    Press STOP to switch off the
    LED and check the type of
    error on the last reception
    report.
    Note: this key must not be
    pressed when the “TX/
    RX”LED is on otherwise
    the transmission/reception in
    progress will be interrupted.

    Hang up and press STOP to
    switch off the LED.
    Note: this key must not be
    pressed when the “TX/
    RX”LED is on otherwise the
    transmission/reception in
    progress will be interrupted.

    During a telephone conversation

    SIGNAL

    DURATION

    Audible (intermittent tone)
    and visual (message “TALK”
    on the display)

    15 sec.

    MEANING

    SOLUTION

    Request for a telephone
    conversation
    after
    transmission or reception

    Both signals are automatically interrupted after 15
    sec.

    Request for a telephone
    conversation with the fax/
    phone switch enabled

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  • Page 119

    SIGNALS AND SERVICE CODES
    MESSAGES ON THE DISPLAY

    MESSAGE

    SOLUTION

    TOP OPEN

    Close the lid of the operator console.

    REM. DOCUMENT

    Remove the document and replace it correctly in
    the feed slot.

    NO INK

    With a disposable print head, replace the head.
    With a print head with an interchangeable ink cartridge,
    replace the cartridge.
    If the message persists, replace the print head. See the
    "MAINTENANCE" chapter.

    CHECK PAPER

    Add paper to the cassette and check the position of
    the paper positioning lever.

    NO HEAD

    Insert the print cartridge. If the message appears even
    when the cartridge is present in the facsimile machine, it
    has proprobably been inserted incorrectly. In this case,
    remove and reinsert the cartridge.
    If the message persists, clean the electrical contacts (see
    the “Cleaning the electrical contacts” section of the
    “MAINTENANCE” chapter.

    HEAD NEW?
    YES = CONF. NO = CLEAR

    This message appears on the display after the print
    cartridge has been inserted. If the cartridge is new, select
    YES by pressing SET/CONF. ; if it is not, select NO by
    pressing CLEAR .
    WARNING: If you select YES and the cartridge is not
    new, the no ink left status will not be detected.

    CHECK NOZZLES

    Follow the print head nozzle purging procedure.
    Should faults be found, act according to the diagnostic
    result printed (see the “Checking the print head nozzles”
    section of the “MAINTENANCE” chapter).
    If the message persists, replace the print cartridge.

    HANDSET OFF HOOK

    Place the handset on the hook.

    OPERATION INTERR

    This message appears on the display for a few seconds
    when you interrupt a procedure in progress.

    NO DOCUMENT

    Insert the document in the ADF.

    DIAGNOSTIC ON

    When powered on, the facsimile machine runs a short
    test on its components and then gets ready for operation.
    At the end of the procedure, check that the facsimile
    machine is in stand-by.

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  • Page 120

    SIGNALS AND ERROR CODES

    MESSAGE

    SOLUTION

    OVERHEATING
    WAIT PLEASE

    After a long period of continual operation, the facsimile
    facsimile machine could overheat. In this case, avoid
    performing operations that require use of the optical reader for about 30 minutes. After a short time, the facsimile
    will be able to continue printing and conclude any suspended activities.

    TX MEMORY FULL

    Indicates that the there is not enough space in the
    memory. Clear all documents that you no longer require
    from the memory.

    MESSAGES AND ERROR CODES ON THE DISPLAY
    An error message followed by a code on the display indicates a fault in the facsimile machine’s operation. In
    this case, you can try and restore the machine to operation by following the instructions given in the table
    below; if the error persists, unplug the power cable and contact the Customer Engineering Service, indicating
    the error code.
    The table does not include the error codes as each message may be associated with more than one typeof
    error, which will be identified by a specific code.

    MESSAGE

    SOLUTION

    CHECK PAPER (XX)

    Check that the printing paper is inserted correctly.

    CHECK MOTOR (XX)

    Check that the print cartridge is free to move.

    SCANNER ERR. (XX)

    Remove the document and repeat the operation in
    progress.

    CARRIAGE ERR (XX)

    Switch the facsimile machine off and on.

    DIAG. ERROR (XX)

    Switch the facsimile machine off and on.
    Errors 03, 06, 07 and 09 do not prevent the machine from
    working. You can ignore the error by pressing CLEAR.
    Contact the Customer Engineering Service, however, as
    soon as possible.

    CHECK DOC. (XX)

    Check that the document is not jammed inside the
    machine and that it does not exceed the specified lenght
    2m.

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  • Page 121

    SIGNALS AND SERVICE CODES
    SERVICE CODES
    The table below indicates the service codes that may appear on the reports.

    MEANING

    SOLUTION

    40

    The facsimile machine
    does not detect the
    dialling tone.

    Check that the facsimile machine is
    connected to the line and retry
    connection.

    41

    The correspondent’s
    number is busy.

    Retry connection.

    67

    The remote fax is not
    answering.

    Contact the correspondent.

    Connection error.

    Retry transmission. If the error persists,
    contact the correspondent.

    Transmission error.

    Retry transmission.

    One or more incorrectly
    transmitted pages have
    not been retran-smitted
    automatically.

    Retry transmitting the pages indicated
    on the report as not sent.

    Call not answered.

    Contact the correspondent.

    An error has been
    detected and the
    facsimile machine
    cannot answer a telephone call.

    Retry transmission.

    Document already
    used.

    The same document cannot be used for
    two activities at the same time

    The document to be
    sent has been deleted.

    Store the document again and repeat
    transmission.

    CODE

    OPERATION

    23, 24, 65
    68 - 74, 79
    75 - 78
    81, 82, 85

    Transmission
    (all kinds)

    89

    95

    99

    1-7

    Transmission
    (from memory)

    10

    +

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  • Page 122

    SIGNALS AND ERROR CODES

    CODE

    OPERATION

    26

    50
    Transmission
    (from ADF)
    98

    96,97

    Transmission
    (in ECM)

    80 - 82
    86,87,88

    Reception
    8 - 21

    93

    Reception
    (in ECM)

    90
    Transmission
    (polling)
    188

    61

    Reception
    (polling)

    MEANING

    SOLUTION

    The optical reader
    cannot read the
    document.

    Remove the document from the ADF
    and reinsert it before retrying
    transmission.

    The optical reader
    does not detect the
    document.

    Check that the document is present
    and correctly positioned inside the ADF.

    The number of pages
    sent
    does
    not
    correspond to the
    number set.

    Retry transmission

    Transmission error

    Retry transmission

    Reception error

    Contact the correspondent and ask him
    to send the document again.

    The facsimile machine does not have
    enough memory to
    receive a document.

    Make space in the memory by clearing
    some documents from it.

    Reception error

    Contact the correspondent and ask him
    to send the document again.

    The reserved polling
    IDs do not match.

    Contact the correspondent and make
    the IDs match.

    The correspondent
    has not prepared
    his document for
    transmission

    Contact the correspondent.

    The reserved polling
    IDs do not match.

    Contact the correspondent and make
    the IDs match.

    The polling request
    has been recognized
    but the document has
    not been prepared or
    stored for transmission.

    Prepare or store the document.

    +

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  • Page 123

    SIGNALS AND SERVICE CODES

    CODE

    92

    OPERATION
    Transmission or
    reception
    (with CLOSED
    NETWORK enabled)

    28

    22

    Transmission and
    reception

    25

    MEANING

    SOLUTION

    The correspondent’s
    number is not on the
    list of those enabled
    for the network.

    Contact the correspondent and check
    the facsimile numbers match.

    The document is too
    long. The time taken
    for transmission or
    reception exceeds the
    allowed limits.

    Split the document into parts.

    The facsimile machine
    cannot handle the call.

    Switch the facsimile machine off and
    then on.

    Procedure interrupted
    by the user.

    None

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  • Page 124

    CHARACTER SET TABLE

    The table that follows lists the alphanumeric characters that can be selected and shown on the display while
    storing the sender’s name and passwords.
    To display/select national characters, you must first make the language selection in the operating configuration
    (see the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter).

    A

    M

    Y

    k

    w

    9

    [

    B

    N

    Z

    l

    x

    0

    ]

    C

    O

    a

    m

    y

    .

    ,

    D

    P

    b

    n

    z

    +

    Ñ

    E

    Q

    c

    o

    1

    ?

    #

    F

    R

    d

    p

    2

    -

    &

    G

    S

    e

    q

    3

    /

    ,

    H

    T

    f

    r

    4

    :

    (

    I

    U

    g

    s

    5

    *

    )

    J

    V

    h

    t

    6

    space

    ¿

    K

    W

    i

    u

    7

    %

    º

    L

    X

    j

    v

    8

    !

    114

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  • Page 125

    GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE
    OPTIONS
    PC/FAX MULTIFUNCTIONS
    The facsimile machine has a serial port which enables it to be connected to an IBM-compatible PC.
    The optional kit, available at authorized dealers, requires the use of Microsoft Windows 3.1. The configuration
    offered with this option enables the facsimile machine to be used as:



    high-quality printer (300x300 dpi)
    scanner for converting paper documents into images that can be processed on the PC.

    It also offers the PC/FAX function, which uses a standard Windows application for:


    sending documents created on a PC



    receiving and storing documents directly into the PC’s memory.

    The procedures for installing and using these functions are described in the documentation provided with
    the kit.

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  • Page 126

    GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE

    TECHNICAL CHARACTERISTICS
    Model
    Display
    Compatibility
    Resolution

    Desktop transceiving unit
    LCD (16 + 16 characters)
    G3 CCITT
    Horizontal scanning: 8 pixels/mm
    Vertical scanning:
    Standard: 3.85 lines/mm
    Fine: 7.7 lines/mm
    Proprietary: 11.81 lines/mm
    Superfine: 15.4 lines/mm
    14 s (9600 bps in MH)
    9600/7200/4800 2400 bps (bits per second)
    MH, MR, proprietary
    CCD
    about 15 pages of A4 paper (ca.10 in transmission)

    Transmission time
    Modem speed
    Data compression
    Scanning method
    Memory capacity

    Automatic document feeder - 15 sheets of A4, A5, A6, LETTER and LEGAL paper
    Printing system
    Maximum print line length
    Printing paper
    Paper feed

    On plain paper with a bubble ink jet printer.
    208 mm
    A4 (210 mm x 297 mm)
    Cassette for plain paper, capacity 200 sheets (80 g/m2 paper)

    DIMENSIONS AND WEIGHT
    Width
    Height
    Depth
    Weight

    340 mm
    283 mm
    421 mm
    8.5 kg

    ENVIRONMENTAL CONDITIONS
    Temperature

    0° C - +45° C
    +5° C - +35° C

    (storage)
    (operating)

    Humidity

    5% - 95%
    15% - 85%

    (storage and shipping)
    (operating)

    ELECTRICAL CHARACTERISTICS
    Power supply

    220 - 240 V, 50 Hz

    Maximum power consumption
    Stand-by
    Transmission
    Reception
    Copying

    14
    25
    20
    30

    W
    W
    W
    W

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  • Page 127

    Code 2629351V-01
    Part Number 053192K
    Printed in Italy

    cod-eng.p65

    1

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