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  • Page 1

    User Manual



  • Page 2

    Dear Customer,

    About this User Manual

    In buying this device you have chosen a quality product
    made by PHILIPS. Your device fulfils the most varied requirements for private use or in your office and business
    everyday.
    Your machine is sold with a free ink film inserted for a few
    test pages. You do not require a Plug’n’Print card for this
    ink film (= chip card with information on the ink film capacity).
    In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries
    into groups. You can assign various ring tones to the entries.
    You can assign the six speed dial buttons to frequently dialled telephone numbers. You can load these telephone
    numbers quickly with the speed dial buttons.
    The cordless telephone is provided with its own telephone
    book. With the cordless telephone you can send and read
    SMS messages (function is not supported in all countries
    and networks). You can hear messages on the answering
    machine of the device and record new outgoing messages.
    You can individually set ringer tones and notification
    tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones
    with your device.
    The built-in answering machine saves up to 30 minutes of
    messages. You can record internal and external voice messages (= memos). You can listen to new messages from any
    telephone using the remote control function. With the
    VIP code, callers can also reach you even while the answering machine is switched on.
    You can send fax messages in various resolutions to one or
    more recipients or a group. You can also poll faxes and offer documents for polling.
    Five fax templates, which you can use, are stored in your
    device. With these templates you can quickly create, for example, a short fax note or an invitation.
    Select the resolution for text and photo in order to copy
    documents with your machine. You can also create multiple copies.
    You can send SMS messages from your machine if this
    service is activated for your telephone line (this function is
    not supported in all countries and networks). Received
    SMS messages can be managed with the extensive functions of the SMS menu.
    Activate notification by SMS to receive an SMS message,
    for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this
    function is not supported in all countries and networks).
    If you want, your device can print Sudoku puzzles in four
    different difficulty levels with solution.
    We hope you enjoy your machine and its many functions!

    With the installation guide on the following pages, you can
    start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this
    user manual.
    Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
    Multiple models of this machine series are described in this
    user manual. Please note that many functions are only
    available with specific models.

    Telephone Book

    6 Speed Dial Buttons

    Functions

    Fax Templates

    2

    Symbols Used
    Dangers

    Warns about dangers for people, damage to the machine or other objects as well as possible loss of data.
    Injuries or damage can result from improper handling.
    Tips

    This symbol designates tips that will help you to use
    your machine more effectively and easily.



  • Page 3

    Installation guide
    Contained in the packing
    Package Contents Primo · Voice

    ‚ Machine
    ƒ Telephone handset
    „ Spiral cable for telephone handset
    … Paper tray
    † Power cable with plug (country-specific)
    ‡ Telephone cable with plug (country-specific)
    ˆ Charging station
    ‰ Three batteries
    Š Cordless telephone
    User manual with installation guide (not depicted)
    Depending upon model several cordless telephones are included.

    Inserting Paper
    Paper Format

    Before you can receive or copy documents, you must insert
    paper. Please use only suitable paper in the standard format
    A4 (210 × 297 millimetre · preferably 80 g/m2). Observe
    the information in the technical data.
    Paper

    Separate the paper sheets by fanning them out, then
    align them by tapping edge of the stack lightly
    against a flat surface. This will prevent several sheets
    of paper from being drawn in all at once.
    Preparing Paper

    Dect packing contents

    User Manual

    Several cordless telephones

    Contained in the packing

    Inserting Paper

    1 Fold open the lever on the right beside the paper feed
    towards front.
    2 Insert paper in the paper feeder. You can insert maximum 50 sheets (A4 · 80 g/m2).
    3 Fold open the lever on the right beside the paper feed
    backward in order to enclose the paper.
    Inserting Paper

    Missing Package Contents

    If one of the parts is missing or damaged, please contact your retailer or our customer service.

    Connecting the Handset
    Connecting the Handset

    Attaching the Paper Tray
    Attaching the Paper Tray

    Insert the paper tray into the openings behind the paper
    feed mechanism.

    Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol.
    Connecting the Handset

    Attaching the Paper Tray

    3



  • Page 4

    Connecting the Telephone Cord
    Connecting the Telephone Cable

    Connect the telephone cord to the device by inserting it in
    the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection
    socket.

    Connecting the power cord of the charging station
    Connect the mains cable of the charging station to the
    electrical socket.
    Connecting the charging station

    Connecting the Telephone Cable

    Initial Installation
    Starting the Initial Installation

    Extension

    If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections
    and additional devices, page 39).

    Ireland

    After you connect your device to the mains, the initial installation commences. Press i. Your device prints a help
    page.

    Selecting the Language
    1 Use [ to select the desired display language.
    2 Confirm with OK.

    Two-pin

    When connecting to the telephone line socket, use only a
    two-pin RJ-11-telephone cable (modular plug). The use
    of a four-pin cable may lead to the machine not functioning correctly.

    Selecting the Country
    Setting the Country Correctly

    Always set the country in which you are operating
    the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
    included in the list, you must select a different setting
    and use the correct telephone cable for the country.
    Consult your retailer.

    Connecting the Power Cord
    Power Type at Setup Location

    Check whether the power type of your machine (indicated on the type plate) matches the power type
    available at the setup location.
    Device power cord

    Connecting power cord of the device
    Connecting the Power Cable

    Insert the power cable into the connection located on the
    rear side of the machine. Connect the power cable to the
    electrical socket.
    Connecting the Power Cable

    Setting the Country

    1 Use [ to select the country in which you are operating the machine.
    2 Confirm with OK.
    After this input, the machine prints another help page and
    checks the telephone line.

    Entering Your Number
    Header

    Your name and number are added together with date, time
    and page number at the top edge of each fax transmission
    (= header).
    1 Enter your number. Using # or * you can enter a
    plus sign.
    2 Confirm using OK.
    Entering Your Number

    Entering Your Name
    Entering Your Name

    Charging station power cord

    1 Enter your name. Letters are entered with the number
    buttons (see labels). Enter special characters with 0.
    Press the respective button repeatedly until the desired
    letter or special character appears on the display.
    You can move the cursor with [. You can delete
    individual characters with C.
    2 Confirm with OK.
    After the input, the machine prints an overview of the
    functions.

    4



  • Page 5

    Entering the Time and Date
    Entering Time/Date

    1 Enter the time, for example 14 00 for 2 o'clock
    p.m.
    2 Enter the date (two digits for each field), for example
    08 06 07 for June 8th, 2007.
    3 Confirm with OK.
    Help 2 · Initial Installation Process

    You can restart the initial installation process any
    time. Press i and 2.

    Inserting batteries in cordless telephone
    1 Insert the new batteries in the battery compartment
    with the positive and negative poles as shown in the picture in the battery compartment.

    Putting cordless telephone in operation
    Switching on cordless telephone

    Press the green “ button for at least two seconds for
    switching on your cordless telephone.
    Normally your cordless telephone is registered with your
    device in the factory. In the starting mode, press OK. The
    display shows on which base unit and with which number
    the cordless telephone is registered.
    Configuring the cordless telephone

    Unregistered cordless telephones

    If you acquired a model with several cordless telephones, only one cordless telephone is registered
    with your device in the factory. Insert the batteries as
    described above and register the cordless telephones
    with your device (also see Chapter "Telephone connections and additional devices", page 39).

    Never use non-rechargeable batteries in the
    cordless telephone. Follow the specifications in
    the technical data.

    2 Place the cover on the battery compartment and slide it
    upward until it snaps into place.
    3 Place the cordless telephone into the charging station.
    Never place the cordless telephone into the charging station without batteries.

    Leave the cordless telephone in the charging station for at least twelve hours. The batteries will
    heat up slightly during charging; this is not dangerous.

    5



  • Page 6

    Overview
    Overview of the Menu Functions
    The following functions are available on your device.
    There are two ways in which you can call functions:
    Navigating in the menu: Press OK or one of the two
    arrow keys [ to open the function menu. Page through
    [ menu entries. Use OK to select a function. Press C to
    return to the previous menu level. Press STOP to close the
    menu and return to the starting mode.
    Calling functions directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric
    keypad. Confirm using OK. You will find the function
    number in the following list.
    Menu Navigation

    Direct Loading

    Help 6 · Function List

    Press i and 6 to print a list of all functions and settings of your device.

    5 Fax Switch
    51 Day........................................................... page 34
    52 Night ........................................................ page 34
    53 Timer ....................................................... page 34
    54 Easylink .................................................... page 40
    55 Ringer Tone.............................................. page 34

    6 SMS
    Sending SMS Messages

    61 Sending SMS ............................................ page 28
    62 Reading SMS ............................................ page 29
    63 Printing SMS ........................................... page 30
    64 Deleting SMS ........................................... page 30
    65 Communication by SMS .......................... page 29
    66 SMS access................................................ page 31
    Reading SMS Messages

    Printing SMS Messages

    Deleting SMS Messages

    Notification by SMS

    SMS Access

    7 Answering Machine
    Activating the AM

    11 Looking up an entry ..................................page 15
    12 New entry..................................................page 15
    13 Creating groups .........................................page 15
    14 Speed dialling ............................................page 16
    15 Modifying an entry....................................page 15
    16 Deleting entries .........................................page 15
    17 Printing entries ..........................................page 35

    71 Activation ................................................. page 21
    72 Messages ................................................... page 22
    73 Short messages .......................................... page 24
    74 Recording time ......................................... page 24
    75 Outgoing message..................................... page 21
    76 Only outgoing message (= external memo) page 21
    77 Forwarding ............................................... page 23
    78 VIP Code.................................................. page 24
    79 Access code ............................................... page 23

    2 Calls

    8 Cordless Telephone

    AM Messages

    1 Telephone Book

    AM Short Message
    Searching for an Entry

    New Entry

    Creating Groups

    Speed Dial

    Changing Entries

    Deleting Entries

    Printing Entries

    AM Recording Time

    AM Outgoing Message

    AM External Memo

    AM Forwarding

    AM VIP Code

    AM Access Code

    Dect look up

    21 Received calls.............................................page 12
    22 Outgoing calls ...........................................page 12
    23 Printing entries ..........................................page 34

    81 Looking up handsets ................................. page 18
    82 Registering ................................................ page 39
    83 Deregistering ............................................ page 39

    3 Fax

    9 Settings

    31 Polled reception.........................................page 26
    32 Polling send...............................................page 26
    33 Transmission with delay ............................page 26
    34 Sending to multiple recipients (= broadcast)
    .......................................................................page 25
    35 Fax journal ................................................page 35
    36 Transmission report...................................page 35
    37 Print reduced in size ..................................page 33
    38 Transmission speed....................................page 33

    91 Time/Date ................................................ page 33
    92 Language selection .................................... page 33
    93 Country selection...................................... page 33
    94 Your Number ........................................... page 33
    95 Your name ................................................ page 33
    96 Connection type ...................................... page 39

    Printing Entries

    4 Miscellaneous
    41 Call log......................................................page 34
    42 Call Waiting ..............................................page 13
    43 Fax templates.............................................page 26
    44 Contrast ....................................................page 33
    45 Service code ...............................................page 45
    46 Ink film stock ............................................page 42
    47 Firmware version .......................................page 35
    48 Sudoku ......................................................page 32
    Service

    Sudoku

    6

    Registering and Unregistering



  • Page 7

    Machine Overview
    Primo · Voice overview

    ‚ Handset
    ƒ Paper tray
    „ Document feeder (printed part up)
    … Panel with display
    † Telephone handset socket – connection socket for the
    telephone handset
    ‡ EXT-Socket – connection socket for additional devices
    ˆ LINE-Socket – connection socket for telephone cord
    PPF 63x, PPF 67x

    ‚ Scanner
    ƒ Rollers of the automatic document feeder
    „ Rests of the intake rollers
    … Document guide / scanner film
    † Cover for scanner and automatic document feeder
    ‡ Toothed wheel for tightening the ink film
    ˆ Ink film roll in the rear ink film compartment
    ‰ Ink film roll in the front ink film compartment
    Š Slot for the Plug’n’Print card
    ‹ Locks for the cover of the scanner and automatic document feeder
    Numbered Internal View

    Internal Description

    7



  • Page 8

    Cordless telephone panel
    Monochrome Dect
    Monochrome Dect panel

    õ—Programmable button (the saved function appears on
    the display)
    ô—Programmable button (the saved function appears
    on the display) / calling options / confirming selection
    “/@—Press briefly: Place calls / receives calls / hands
    free / press and hold: Redialling / switching on cordless telephones
    ’—Press briefly: Ending calls / aborting menu functions
    / press and hold: switching off cordless telephone
    m—Press briefly: Calling up the telephone book from the
    device / hold pressed: Calling the telephone book of the
    cordless telephone
    _—Calling the SMS menu (function is not supported
    in all countries and networks)
    [—Calling the menu functions / navigation within the
    menu / selecting options / moving the curser / adjusting
    the volume level
    C—Returning to the previous menu level /deleting individual digits
    OK—Calling the menu functions/ confirming input
    1/b—Press and hold: Calling answering machine
    menu
    */•—Press and hold: Turning keypad lock on/off
    0—Inputting special characters
    R—Switching between calls (= call hold)
    {—Forwarding a call to the device or to other cordless
    telephones
    Programmable button right

    The green button

    Red button

    Telephone book button

    SMS button

    Arrow keys

    C button

    OK button

    Answering machine button

    Keypad lock

    0 button

    R button

    Intercom key

    Colour Dect
    Paneel Colour Dect

    Programmable button left

    8



  • Page 9

    Panel
    Message Button

    ä—Lights up, if new messages are received / list of
    the new messages with submenus / blinks in the case of device error (for example no ink film)
    {—During a call: Forwarding a call to a specific or all
    cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)
    Speed dial buttons (ë)—Press briefly: Recalling speed
    dial entry / press and hold: Editing speed dial entry
    ma—Press briefly: Calling up the telephone book entries. Selecting the entries with the [ / press and hold:
    saving new entries
    ¼/º/»—Setting the timer and the fax reception modes
    (= fax switch). Modes set on the display ™ (day), ‡ (night).
    Activated timer also with ›
    STOP—Function abort / return to the output mode /
    documents eject / ending message playback
    C—Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete entry / during a playback: Deleting individual message / in the starting mode: Deleting all messages
    [—Calling the menu functions / navigation within the
    menu / selecting options / moving the curser / adjusting
    the volume level
    Dect call forward button

    Speed dial buttons

    Telephone Book Button

    Timer / Fax Switch Button

    Stop Button

    C Button

    Arrow Buttons

    OK Button

    OK—Calling the menu functions/ confirming input
    START—Press briefly: Starting transmission of messages
    / press and hold: Starting fax polling
    b—Calling answering machine menu
    i—Press briefly: Printing help pages and setting lists /
    press and hold: Starting initial installation process
    COPY—Press briefly: creating a copy / press and hold:
    creating multiple copies
    ã—Setting higher resolution for faxes and copying
    (RESOL.: STANDARD, RESOL.: FINE, RESOL.:
    PHOTO)
    _—Calling the SMS menu (function is not supported
    in all countries and networks)
    Numeric keypad—Inputting digits, characters and special
    characters
    @—Press briefly: List of the last ten numbers dialled (=
    redialling list) / press and hold: List of last ten callers (caller
    list)
    ß—Dialling with the handset replaced / hands-free
    R—Switching between calls (= call hold) / inserting dialling pause / outside line access code
    Start Button

    Answering Machine Button

    Help Button

    Copy Button

    Resolution Button

    SMS Button

    Numeric key pad (speed dial)

    Redial Button

    Speaker Button

    R Button

    PPF 685 · 695

    9



  • Page 10

    General Safety Information
    Your machine has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be
    operated with telephone networks and power systems that
    meet these standards. The machine was built exclusively
    for use in the indicated sales region.
    Do not make any changes or settings that are not described
    in this user manual.

    Setting Up the Machine
    The machine should rest securely on a stabile, flat surface.
    If the machine should fall, it can be damaged or cause injury to people, especially small children. The distance between the machine and other devices or objects must be at
    least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the machine in the vicinity of radios or televisions. Position all cables in such a
    way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the machine itself.
    Lock the cover of the machine completely into place when
    opening the machine. You could be injured if the cover
    falls while you are working on the machine.
    Protect the machine against direct sunlight, heat, large
    temperature fluctuations and moisture. Do not place the
    machine in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the
    technical data.
    The machine must have sufficient ventilation and may not
    be covered. Do not put your machine in closed cabinets or
    boxes. Do not place the machine on soft surfaces such as
    tablecloths or carpets and do not cover the ventilation slits.
    Otherwise, the machine can overheat and catch on fire.
    In the event that the machine becomes too hot, or if you
    see smoke coming from the device, you must immediately
    pull the power cable out of the power socket. Have your
    machine examined by trained professionals at a technical
    service location. To prevent the spread of fire, open flames
    should be kept away from the machine.
    Do not plug in the machine in moist rooms. Never touch
    the power plug, power connection or the telephone socket
    with wet hands.
    Do not allow liquids to enter into the machine. Disconnect the machine from the power socket if liquids or foreign objects have entered the machine and have your machine examined by trained professionals at a technical service location.
    Do not allow children to handle the machine without supervision. The packing materials should be kept out of the
    hands of children.
    Caution, metallic objects may be retained if placed near or
    on the handset receiver.

    10

    Power Supply
    Check whether the power type of your machine (indicated
    on the type plate) matches the power type available at the
    setup location. Use only the power and telephones cables
    supplied.
    Set up your machine so that the power socket is easily accessible. The machine does not have an on/off button. In
    an emergency, disconnect your machine from the power
    supply by pulling the power plug.
    Never touch the power or telephone cable if the insulation
    is damaged.
    Disconnect your machine from the power and telephone
    networks during an electrical storm. If this is not possible,
    do not use the machine during an electrical storm.
    Before cleaning the surface of your machine, disconnect it
    from the power and telephone networks. Never use liquid,
    gaseous or easily flammable cleansers (sprays, abrasives,
    polishes, alcohol).
    Only clean the display with a dry, soft cloth. If the display
    breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
    In the event of a power failure, your machine will not function; saved data is retained.

    Repairs
    Should disruptions occur, follow the instructions on the
    display and on the error report.
    Do not make any repairs to the machine yourself. Improper maintenance can result in injuries or damage to the machine. Only have your device repaired by an authorised
    service centre.
    Do not remove the type plate from your machine; this
    would void the warranty.

    Consumable Materials
    Use only original consumable materials. These are available from a specialised retailer or through our order service.
    Other consumable materials could damage the machine or
    shorten its service life.
    Dispose of old consumable materials according to the
    waste regulations of your country.

    Cordless Telephone
    Never place the cordless telephone in the charging station
    without rechargeable batteries or with non-rechargeable
    batteries.
    Do not install or use your cordless telephone in a damp environment. Never touch the cordless telephone with wet
    hands.
    The functioning of security systems, medical equipment or
    sensitive devices can be disrupted by the transmission power of the cordless telephone. Observe any usage regulations
    (or restrictions) in the vicinity of such equipment.
    The batteries used must be disposed of according to the recycling regulations of your country.



  • Page 11

    Table of Contents
    Dear Customer, .............................................................. 2
    About this User Manual .................................................. 2

    Installation guide .................................... 3
    Contained in the packing ................................................
    Attaching the Paper Tray ................................................
    Inserting Paper ................................................................
    Connecting the Handset .................................................
    Connecting the Telephone Cord ....................................
    Connecting the Power Cord ...........................................
    Initial Installation ...........................................................
    Inserting batteries in cordless telephone ..........................
    Putting cordless telephone in operation ..........................

    3
    3
    3
    3
    4
    4
    4
    5
    5

    Overview ................................................. 6
    Overview of the Menu Functions ...................................
    Machine Overview ..........................................................
    Cordless telephone panel ................................................
    Panel ...............................................................................

    6
    7
    8
    9

    General Safety Information................. 10
    1 Telephone functions ........................ 12
    Making Telephone Calls on the Machine .......................... 12
    Putting a call from cordless telephone ................................ 12
    Other telephone calls .......................................................... 13
    Hands-free .......................................................................... 13
    Mute mode ......................................................................... 13
    Recording a telephone conversation ................................... 13
    Forwarding a call ................................................................ 13
    Placing internal calls ........................................................... 14
    Calling Line Identification (CLIP) ..................................... 14
    Missed Calls ....................................................................... 14

    2 Telephone book of the device ........ 15
    Saving Entries ..................................................................... 15
    Editing an Entry ................................................................. 15
    Deleting an Entry ............................................................... 15
    Groups ............................................................................... 15
    Speed dialling ..................................................................... 16

    3 Telephone book of the cordless telephone ..................................................... 17
    Saving entry ........................................................................ 17
    Editing entry ...................................................................... 17
    Deleting an entry ................................................................ 17
    Adding an additional number ............................................ 17
    Changing the ringer tone ................................................... 17
    Calling options ................................................................... 17

    4 Cordless telephone .......................... 18
    Looking for cordless telephone ........................................... 18
    Switching on and off .......................................................... 18
    Navigating in the menu ...................................................... 18
    Keypad lock ........................................................................ 18
    Activating emergency call number ...................................... 18
    Additional functions ........................................................... 19

    5 Answering Machine ......................... 21
    Switching on and off .......................................................... 21
    Editing the outgoing message ............................................. 21
    Listening to messages .......................................................... 22
    Deleting messages ............................................................... 22
    Setting up forwarding and remote access ............................ 23
    Using the Remote Control ................................................. 23
    Remote Control Functions ................................................. 24
    Recording internal memos ................................................. 24
    Modifying the settings ........................................................ 24

    6 Fax ..................................................... 25
    Sending fax ......................................................................... 25
    Manually Sending a Fax ..................................................... 25
    Broadcasting ....................................................................... 25
    Delayed Fax Transmission ................................................. 26

    Receiving Faxes ................................................................... 26
    Polling Faxes ....................................................................... 26
    Using Fax Templates .......................................................... 26

    7 Copier ............................................... 27
    Inserting Documents .......................................................... 27
    Creating a Copy ................................................................. 27
    Creating Multiple Copies ................................................... 27

    8 SMS ................................................... 28
    SMS Requirements ............................................................. 28
    Sending SMS ...................................................................... 28
    Notification by SMS ........................................................... 29
    Receiving an SMS ............................................................... 29
    Reading an SMS ................................................................. 29
    Calling SMS functions ........................................................ 30
    Printing an SMS ................................................................. 30
    Deleting SMS ..................................................................... 30
    Modifying the settings ........................................................ 30

    9 Fun and Games................................ 32
    Sudoku ............................................................................... 32

    10 Settings on the device..................... 33
    Entering the Time and Date ............................................... 33
    Selecting the Language ....................................................... 33
    Selecting the Country ......................................................... 33
    Entering Your Number ...................................................... 33
    Entering Your Name .......................................................... 33
    Setting the Contrast ............................................................ 33
    Lowering the Transmission Speed ...................................... 33
    Switching Page Adjustment On and Off ............................ 33
    Setting Ring Tones ............................................................. 34
    Configuring the Fax Switch ................................................ 34
    Printing Lists and Help Pages ............................................. 34
    Starting the Initial Installation ............................................ 35
    Checking the Firmware Version ......................................... 35

    11 Settings on the cordless telephone 36
    Selecting the language ......................................................... 36
    Changing the wallpaper ...................................................... 36
    Changing the menu colours ................................................ 36
    Setting the contrast ............................................................. 36
    Setting the ring tone ........................................................... 36
    Turning key-tones and signal-tones on and off ................... 36
    Switching silent mode on/off .............................................. 37
    Programmable buttons ....................................................... 37
    Automatic picking up and hanging up the phone .............. 37
    Resetting the cordless telephone ......................................... 37
    Displaying call logs and events ............................................ 37

    12 Telephone Lines
    and Additional Devices........................ 39
    Configuring Telephone Lines and Services ......................... 39
    Registering and de-registering
    additional cordless telephones ............................................. 39
    Connecting Additional Devices .......................................... 40
    Using Additional Telephones (Easylink) ............................ 40

    13 Service .............................................. 41
    Changing the ink film ........................................................ 41
    Checking the Ink Film Reserve ........................................... 42
    Changing the batteries in the cordless telephone ................ 42
    Displaying the battery charge ............................................. 42
    Fixing a Paper Jam .............................................................. 43
    Fixing a Document Jam ..................................................... 43
    Cleaning ............................................................................. 44
    Using Service Codes ........................................................... 45
    Power Cycling .................................................................... 45

    14 Appendix .......................................... 47
    Technical Data ................................................................... 47
    Guarantee ........................................................................... 48
    Declaration of Conformity (DoC) ..................................... 49
    Customer Information ........................................................ 52

    11



  • Page 12

    1 Telephone functions
    For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 39.

    number. Press R. The second part of the number is only
    dialled once the connection with the main number has
    been established.

    Putting a call from cordless telephone
    Dialling a number

    Making Telephone Calls on the
    Machine
    Dial the desired telephone number. There are multiple
    ways to do this. Then lift up the handset.
    Dialling Directly

    You can also lift up the receiver first, then dial a
    number. The dialling process starts immediately.
    Manual dialling: Dial the desired telephone number
    with the number pad.
    Telephone book:
    1 Press ma
    You can also load telephone book entries by
    pressing OK, 11 and OK.
    2 Use [ to select an entry. Enter the initial letters with
    the number buttons to navigate more quickly in the telephone book.
    You can save an entry multiple times with the
    same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
    Speed dialling: Press the desired speed dial button
    (ë).
    Redial list: Press @. Use [ to select an entry from the
    list of dialled numbers.
    Outgoing Calls

    You can also load the redial list by pressing OK,
    22 and OK.
    Caller list: Hold @ pressed (for at least two seconds).
    Use the [ to select an entry from the list of callers.
    Calls Received

    You can also load the caller list by pressing OK,
    21 and OK.
    CLIP Prerequisite

    For this function to work, the caller line identification (CLIP) must be activated for your telephone
    connection (country and network dependent). The
    number and name will not be shown if the caller suppresses his number.

    Dial the desired number. There are several ways to do this:
    Then press “.
    Direct dialling

    You can also press “ first and then dial a number.
    The dialling process begins immediately.
    Forwarding fax to the device

    If you receive a call on the cordless telephone and
    hear that it is a fax call (whistling tone or silence), you
    can start the fax reception on the device. Press either
    START on the device or *5 on the cordless telephone.
    Manual dialling: Dial the desired number using the numeric keypad.
    Telephone book of the cordless telephone:
    1 Long press m (at least two seconds).
    2 Select an entry using [. Enter the starting letters with
    the numeric keypad to quickly navigate through the telephone book.
    If you have added an additional number to an entry, this entry appears twice in the telephone
    book. The symbol of the category appears before
    the name.
    Telephone book of the device
    1 Press m.
    2 Select an entry using [. Enter the starting letters with
    the numeric keypad to quickly navigate through the telephone book.
    Redial list Press and hold @ (at least two seconds). Using [ dial an entry from the list of the dialled numbers.
    Caller List:
    1 Press [, and using [ select CALLS.
    2 Confirm with OK.
    3 Using [, select from which list you would like to dial
    a number.
    4 Confirm with OK.
    5 Select the desired number using [.
    Adjusting volume level

    You can adjust the volume level of the speaker on the
    cordless telephone using [ even during a call.

    Chain Dialling
    You can combine and edit manually entered digits and
    saved entries, before the dialling process starts. If you have
    saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter
    the subsequent telephone number or select another saved
    entry.

    Looking up numbers
    Looking up numbers

    During a call, you can look up the telephone book entries.
    1 During a call, press ô Menu.
    2 Dial using [ PHONEBOOK.
    3 Using [, dial the desired entry.
    Previous menu

    Inserting a Dialling Pause
    It can be necessary to insert a dialling pause into the telephone number, for instance for the outside line access
    code, for an extension or sub-address or in a long distance
    12

    Press õ Return to go back to the previous menu
    level.



  • Page 13

    Other telephone calls

    On the cordless telephone
    Low battery charge

    This function is not available if the battery charge of
    the cordless telephone is low. Place the cordless telephone into the charging station.

    Not supported everywhere

    (Function is not supported in all countries and
    networks)
    During a call, you can be informed about another call by a
    notification tone (= call waiting) Contact your telephone
    company to inquire about whether or not this additional
    function is available for your line.
    Call Waiting

    CLIP Prerequisite

    For this function to work, the caller line identification (CLIP) must be activated for your telephone
    connection (country and network dependent). The
    number and name will not be shown if the caller suppresses his number.

    On the device

    Switching on hands-free
    1 During a call, press ô Menu.
    2 Using [ select Deact..
    3 Confirm with OK.
    Switching off hands-free
    1 Select Deact. again.
    2 Press ô Deact..
    Switching hands-free on/off

    You can switch the hands-free mode on and off by
    pressing “ button during a telephone call.

    Press R, to toggle between the calls.

    On the cordless telephone
    Receiving a second call
    During a call, press ôACCEPT to accept the new call.
    Switching between calls (= hold)
    2: Call waiting

    Hot key: Press R, to toggle between the calls.
    1 During a call, press ô Menu.
    2 Using [ select SWITCH.
    3 Confirm with OK.

    Making a second call
    Dialling another number

    Hot key: Pressõ, and dial the other number.
    1
    2
    3
    4

    During a call, press ô Menu.
    Dial using [ SECOND CALL.
    Enter the desired number using the numeric keypad.
    Press ô Call.

    1: Ending a call

    Hot key: Press õ and 1, to end the call and to activate the call on hold.

    Mute mode
    Mute mode

    You can put the handset on mute, if you want to speak to
    someone without letting the caller hear the conversation.

    On the device
    1 During a call, press C. Your caller cannot hear anymore.
    2 Press C again to continue with the call.

    On the cordless telephone
    Switching Dect to mute

    1
    2
    3
    4

    During a call, press ô Menu.
    Using [ select SECRET.
    Confirm with OK. Your caller cannot hear anymore.
    Press õ Exit to continue with the call.

    Mute mode

    The mute mode of the cordless telephone can also be
    switched on/off by pressing and holding C (at least 2
    seconds).

    Recording a telephone conversation
    Recording a telephone conversation

    Switching call waiting on/off
    You have the option of turning the call waiting function
    off too.
    1 Press OK, 42 and OK on the device.
    2 Use [ to select whether you would like to turn the call
    waiting on or off.
    3 Confirm with OK.

    Hands-free
    On the device
    1 Pressß to dial without lifting up the handset. You will
    hear a dial tone from the loudspeaker.
    2 Enter the desired number using the numeric keypad or
    dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer
    be changed now.

    You can record a telephone conversation. After recording,
    the ä- button flashes, and you can hear the recording like a message on the answering machine.
    Recording a telephone conversation

    You must inform your caller when recording a telephone conversation.
    Recording a telephone conversation

    1 During a telephone call, press b. The recording begins.
    2 Press b again to end the recording.

    Forwarding a call
    Forwarding a call

    You can forward calls from the device to registered cordless
    telephones. From the cordless telephone, you can forward
    calls to the device or to other cordless telephones.

    13



  • Page 14

    From device
    to a cordless telephone
    1 During a call, press {.
    2 Dial the number of the cordless telephone using the numeric keypad.
    3 Hang up.
    To all cordless telephones
    1 During a call, press {.
    2 Hang up.

    From the cordless telephone
    To the device
    1 During a call, press ô Menu.
    2 Using [ select CALL TRANSFER.
    3 Confirm with OK.
    4 Using [ select HANDSET 0.
    5 Confirm with OK.
    6 Press ’ to hang up.

    Terminating intercom

    You can also terminate an internal telephone call by
    pressing { without hanging up. You can place an internal or external call.

    From the cordless telephone
    Calling the device
    1 In the starting mode, press {.
    2 Dial using [ HANDSET 0.
    3 Press ô Call.
    Calling other cordless telephones
    Intercom Dect
    Existence
    of several devices is the prerequisite

    This function is available only if you have registered
    several cordless telephones with your device and the
    telephones are within the range of the machine.
    1 In the starting mode, press {.
    2 Using [ dial the cordless telephone you would like to
    call.
    3 Press ô Call.

    Calling Line Identification (CLIP)
    Country- and Network-Specific

    To other cordless telephones

    (country and network dependent)
    The number of the caller appears on the display of the device and the cordless telephone. For this function to work,
    the caller line identification (CLIP – Caller Line Identification Presentation) must be activated for your telephone
    connection. Enquire with your telephone company. Caller identification may be associated with a fee.
    CLIP Definition

    Forwarding
    Existence
    of aseveral
    call todevices
    Dect is the prerequisite

    1
    2
    3
    4
    5
    6

    This function is available only if you have registered
    several cordless telephones with your device and the
    telephones are within the range of the machine.
    During a call, press ô Menu.
    Using [ select CALL TRANSFER.
    Confirm using OK.
    Select the cordless telephone to which you would like
    to transfer the call using [.
    Confirm using OK.
    Press ’, to hang up.

    Getting back the telephone call
    You can get a transmitted telephone call back, before the
    cordless telephone is picked up.
    1 Press ô Menu.
    2 Using [ select HANGING UP.
    3 Confirm using OK.

    Placing internal calls
    From device
    Calling a cordless telephone
    1 In starting mode, lift the handset.
    2 Press {.
    3 Dial the number of the cordless telephone using the numeric keypad.

    Setting the Country

    If the caller line identification does not work even
    though the function is activated for your telephone
    connection, check if you have set the correct country
    (also see Chapter "Settings", Page 33)

    Missed Calls
    Displaying Telephone Book Names

    Your machine displays the name with which you
    have saved the number in the telephone book. The
    number and name will not be shown if the caller suppresses his number.

    On the device
    Missed Calls

    If you received a call while away, the ä - button
    flashes.
    1 Press ä.
    2 Using [, you can page through the list of missed calls.
    If you have received additional messages, first select the missed calls using [ and confirm with
    OK.
    3 Lift the handset or press “, on the cordless telephone
    to go back.

    On the cordless telephone
    Missed calls on Dect

    Calling all cordless telephones
    1 In starting mode, lift the handset.
    2 Press {.

    14

    If you receive calls in your absence, a message appears on
    the display of the cordless telephone.
    1 Press OK.
    2 Using [, you can page through the list of missed calls.
    3 Press “, to go back.



  • Page 15

    2 Telephone book
    of the device
    Help 3 · Telephone Functions

    Press i and 3 to print an overview of the telephone book functions.

    Deleting an Entry
    1
    2
    3
    4

    Press OK, 16 and OK.
    Use [ to select the entry you would like to delete.
    Confirm with OK.
    Confirm DELETE: YES with OK.

    Telephone Book

    In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries
    into groups. You can assign various ring tones to the entries. Observe the information in the technical data.
    Cursor navigation 1

    You can move the cursor using [. Use C to delete
    individual digits. Press STOP to close the menu and
    to return to the starting mode.

    Saving Entries
    1 Press and hold ma (at least two seconds).
    You can also load the function by pressing OK,
    12 and OK.
    2 Enter the name. You can enter characters using the numeric keys (see button labels) Press 0 to enter special characters. Press the respective key several times until the desired
    character or special character appears on the display.
    3 Confirm using OK.
    4 Using [, select the category for which you would like to enter
    a number: CATEGORY: HOME, CATEGORY: WORK,
    CATEGORY: MOBILE or CATEGORY: FAX.
    5 Confirm using OK.
    6 Enter the telephone number.
    7 Confirm using OK.
    8 You can assign a ring tone to the number. Using the
    numeric keys from 0 to 9, select a ringer tone. Using
    [ you can set the volume.
    9 Confirm using OK. The entry is saved.

    Editing an Entry
    1 Press OK, 15 and OK.
    2 Using [ select the entry which you would like to edit.
    3 Confirm using OK
    4 Edit the name.
    5 Confirm using OK.
    6 Using [ select the number you would like to enter.
    7 Confirm using OK.
    8 Edit the number.
    9 Confirm using OK.
    10 You can assign a ring tone to the number. Using the
    numeric keys 0 to 9 select a ring tone. Using [, set
    the volume.
    11 Confirm using OK

    Groups
    Groups

    You can combine several telephone book entries into a group.
    A message is sent to all members of this group in succession.

    Adding Group Entries
    1 Press OK, 13 and OK.
    2 Use [ to select the group you would like to create.
    3 Confirm with OK. You can add entries to the group,
    display the members of the group, delete the group or
    send a fax to the group.
    4 Use [ to select ADD MEMBER?.
    5 Use [ to select the entry you would like to add to the group.
    6 Confirm with OK.
    7 Repeat steps 4 to 6 to add additional entries to the group.
    8 Press STOP to end the input.

    Displaying Group Entries
    1
    2
    3
    4
    5
    6
    7

    Press OK, 13 and OK.
    Use [ to select the group you would like to display.
    Confirm with OK.
    Use [ to select VIEW MEMBERS?.
    Confirm with OK.
    Page through the entries of the group with [.
    Press STOP twice to return to the starting mode.

    Deleting Individual or All Group Entries
    Deleting an Individual Entry
    1 Press OK, 13 and OK.
    2 Using [ select the group from which you would like
    to delete entries.
    3 Confirm with OK.
    4 Select using [ DELETE MEMBER?.
    5 Confirm with OK.
    6 Using [ select the entry which you would like to delete.
    7 Confirm with OK.
    8 Select using [ DELETE: YES.
    9 Confirm with OK. The entry is deleted.
    Deleting a Group
    1 Press OK, 13 and OK.
    2 Use [ to select the group you would like to delete.
    3 Confirm with OK.
    4 Use [ to select DELETE MEMBER?.
    5 Confirm twice with OK.
    15



  • Page 16

    6 Use [ to select DELETE: ALL.
    7 Confirm with OK. All entries in the group are deleted.

    Speed dialling
    6 Speed Dial Buttons

    You can assign the six speed dial buttons to frequently dialled telephone numbers. You can load these telephone
    numbers quickly with the speed dial buttons.

    Assigning or editing speed dial entry
    1 Press and hold (at least two seconds) the speed dial button (ë), which you would like to assign or change.
    You can also call the function by pressing OK,
    14 and OK.
    2 Confirm using OK.
    3 Using [ select the telephone book entry which you
    would like to assign to this speed dial button.
    4 Confirm using OK.

    Deleting a speed dial entry
    Deleting a speed dial entry

    With this function, you can not only delete the speed
    dial entry, but also the entire entry from the telephone book. Overwrite the speed dial entry, if you
    want to modify the assignment.
    1 Press the speed dial button (ë), whose entry you
    want to delete.
    You can also call the function by pressing OK,
    14 and OK.
    2 Press C.
    3 Confirm the deletion with OK.

    16



  • Page 17

    3 Telephone book of
    the cordless telephone
    Restricted telephone book functions

    All functions for the telephone book of the device are
    not available to you on the cordless telephone.
    Deleting and closing

    Use C to delete individual characters. Press ’ to
    close the menu and return to the starting mode.

    Saving entry
    Do not add to device entries

    You can add entries to the telephone book of the
    cordless telephone only.
    1 Long press m (at least two seconds).
    2 Using [ select <New>.
    3 Enter the name. You can enter characters using the numeric keys (see button labels) Enter special characters using 0
    or #. Press and hold the respective key or press it several
    times until the desired character appears on the display.
    4 Confirm with OK.
    5 Enter the telephone number.
    6 Confirm with OK.
    7 Using [, select the category for which you would like
    to enter a number: HOME, WORK, MOBILE or FAX.
    8 Confirm with OK.

    Editing entry
    Do not edit device entries

    You can edit the entries on the cordless telephone only.
    1 Long press m (at least two seconds).
    2 Using [ select the entry which you would like to edit.
    3 Press ô Option.
    4 Using [ select EDIT ENTRY.
    5 Confirm with OK.
    6 Modify the name. Use C to delete individual characters.
    7 Confirm with OK.
    8 Modify the number.
    9 Confirm with OK.
    10 Select a category using [.
    11 Confirm with OK.

    Deleting an entry
    1
    2
    3
    4
    5
    6

    Long press m (at least two seconds).
    Using [ select the entry which you would like to delete.
    Press ô Option.
    Select using [ DELETE ENTRY.
    Confirm with OK.
    Confirm the deletion with ô Yes.

    Adding an additional number
    Additional number

    If you have added an additional number to an entry,
    this entry appears twice in the telephone book. The
    symbol of the category appears before the name.
    1 Long press m (at least two seconds).
    2 Using [ select the entry which you would like to edit.
    3 Press ô Option.
    4
    5
    6
    7
    8
    9

    Select using [ ADD NUMBER.
    Confirm with OK.
    Enter the additional number.
    Confirm with OK.
    Select a category using [.
    Confirm with OK.

    Changing the ringer tone
    Changing the ringer tone

    You can assign a separate ring tone to each entry. In this way
    you can distinguish between business and personal calls.
    CLIP Prerequisite

    1
    2
    3
    4
    5
    6
    7

    For this function to work, the caller line identification (CLIP) must be activated for your telephone
    connection (country and network dependent). The
    number and name will not be shown if the caller suppresses his number.
    Long press m (at least two seconds).
    Using [ select the entry which you would like to edit.
    Press ô Option.
    Using [ select RINGER TYPE.
    Confirm with OK.
    Select the desired ring tone using [.
    Confirm with OK.

    Calling options
    Telephone book entries on the device
    Press m.
    Select the desired entry using [.
    Press ô Option.
    Select the desired option using [. You can have the
    details of the entry displayed, call the number, send an
    SMS to the number or search for some other entry.
    5 Confirm with OK.

    1
    2
    3
    4

    Telephone book entries of the cordless
    telephone
    Long press m (at least two seconds).
    Select the desired entry using [.
    Press ô Option.
    Select the desired option using [. You can have the
    details of the entry displayed, call the number, send an
    SMS to the number, edit or delete the entry, assign a
    special ring tone or add an additional number to the entry, search for some other entry or save a new entry.
    5 Confirm with OK.

    1
    2
    3
    4

    17



  • Page 18

    4 Cordless telephone

    Emergency call number

    It is recommended not to save any actual emergency
    call number (e.g. police or fire brigade) with this
    function, so that you do not accidentally call this
    emergency call number.

    Looking for cordless telephone
    Using the search function

    This function helps you in locating cordless telephones,
    which you have misplaced. For this purpose the cordless
    telephones must be registered with the device and must be
    within its range.
    Press { on the device. All cordless telephones registered
    with the machine ring for approx. one minute.
    Dect look up

    You can also call the function by pressing OK, 81
    and OK.

    Switching on and off
    You can switch your cordless telephone off to save power.
    Press and hold ’ (at least two seconds) for switching off
    the cordless telephone. Press and hold “ (at least two seconds) for switching on the cordless telephone.

    Navigating in the menu
    Navigating in the menu

    Press one of the two arrow keys [ to open the function
    menu. Page through menu entries using [. Use OK to
    select a function. Press C to return to the previous menu
    level. Press ’ to close the menu and return to the starting
    mode.

    Keypad lock
    On monochrome Dect
    1
    2
    3
    4
    5
    6
    7

    Press [, and using [ select SETTINGS.
    Confirm using OK.
    Using [ select SECURITY.
    Confirm using OK.
    Using [ select KEYPAD LOCK.
    Confirm using OK.
    Using ô select Yes to switch on the function. Using
    õ select No to switch off the function.

    On colour Dect
    1
    2
    3
    4
    5

    Press [, and using [ select SECURITY.
    Confirm using OK.
    Using [ select KEYPAD LOCK.
    Confirm using OK.
    Using ô select Yes to switch on the function. Using
    õ select No to switch off the function.

    Activating emergency call number
    Emergency call number

    Using this function you can save a number as an emergency
    call number. If the emergency call function is activated, the
    number is dialled as soon as “ is pressed. You can dial and
    call other telephone numbers with the numeric keypad.

    18

    On monochrome Dect
    1
    2
    3
    4
    5
    6
    7

    Press [, and using [ select SETTINGS.
    Confirm using OK.
    Using [ select SECURITY.
    Confirm using OK.
    Dial using [ EMERGENCY.
    Confirm using OK.
    Press õ EDIT ENTRY.

    8 Using [ select ACTIVATE to switch on the function.
    Using [ select DEACTIVATE to switch off the function.
    9 Confirm using OK.
    Emergency call function

    When you activate the function for the first time, you
    must enter a number. This number remains stored.

    Modifying the emergency call number
    1 Press [, and using [ select SETTINGS.
    2 Confirm using OK.
    3 Using [ select SECURITY.
    4 Confirm using OK.
    5 Dial using [ EMERGENCY.
    6 Confirm using OK.
    7 Press õ EDIT ENTRY.
    8 Using [ select CHANGE NO.
    9 Confirm using OK.
    10 Enter the telephone number.
    11 Confirm using OK.

    On colour Dect
    Press [, and using [ select SECURITY.
    Confirm using OK.
    Dial using [ EMERGENCY.
    Confirm using OK.
    Press õ EDIT ENTRY.
    6 Using [ select ACTIVATE to switch on the function.
    Using [ select DEACTIVATE to switch off the function.
    7 Confirm using OK.

    1
    2
    3
    4
    5

    Emergency call function

    When you activate the function for the first time, you
    must enter a number. This number remains stored.

    Modifying the emergency call number
    1 Press [, and using [ select SECURITY.
    2 Confirm using OK.
    3 Dial using [ EMERGENCY.
    4 Confirm using OK.
    5 Press õ EDIT ENTRY.
    6 Using [ select CHANGE NO.
    7 Confirm using OK.



  • Page 19

    8 Enter the telephone number.
    9 Confirm using OK.

    Additional functions
    Telephone call at alarm time

    If you place a call at a preset alarm time, the cordless
    telephone rings after the call is terminated.
    Back and close

    Press C to return to the previous menu level. Press
    ’ to close the menu and return to the starting
    mode.

    Alarm:
    Alarm:

    The cordless telephone rings each day at the set time with
    the selected ringer tone. Press any key to put off the alarm.
    If you would like to completely switch off the alarm, you
    must deactivate the function.

    Setting the wake-up alarm
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Using [ select ALARM.
    4 Confirm with OK.
    5 Press õ EDIT ENTRY.
    6 Using [ select RINGER TYPE.
    7 Confirm with OK.
    8 Select the desired ring tone using [.
    9 Confirm with OK.
    10 Using [, set the volume.
    11 Confirm with OK.
    12 Using [ select SET TIME.
    13 Confirm with OK.
    14 Enter the time at which you would like to be woken up,
    e.g. 0700 for 7 o'clock.
    15 Confirm with OK.
    16 Confirm with OK to switch on the alarm.
    Deactivating the alarm clock
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Using [ select ALARM.
    4 Confirm with OK.
    5 Press õ EDIT ENTRY.
    6 Using [ select DEACTIVATE.
    7 Confirm with OK.

    Timer
    Timer

    Using the Timer function (countdown alarm) you can enter a time, after which the cordless telephone rings. You
    can set whether the remaining time should be shown on
    the display. Press any key to put off the alarm.
    Timer

    While the timer is running, you can talk on the
    phone without the timer interrupting your call.

    Setting the timer
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Using [ select TIMER.
    4 Confirm with OK.
    5 Press õ EDIT ENTRY.
    6 Using [ select SET DURATION.
    7 Confirm with OK.
    8 Enter the minutes (max. 99 minutes).
    9 Confirm with OK.
    10 Using [ select VIEW.
    11 Confirm with OK.
    12 Using ô select Yes to switch on the function. Using
    õ select No to switch off the function.
    13 Using [ select RINGER TYPE.
    14 Confirm with OK.
    15 Select the desired ring tone using [.
    16 Confirm with OK.
    17 Using [, set the volume.
    18 Confirm with OK.
    19 Press õ Return after carrying out all the settings.
    20 Press ô Start to start the timer.
    Modifying the time
    Modifying the time

    Before you can modify the timer settings, you must switch
    off the current timer.
    1 Press õ Stop.
    2 You will be asked, whether you would like to switch off
    the timer . Confirm with ô Yes.
    You can now access the timer menu and modify settings.

    Birthday reminder
    Birthday reminder

    Using the birthday reminder you can enter the dates for up
    to ten birthdays. The cordless telephone rings at the entered time on the entered date. Press any key to put off the
    alarm.

    Entering birthday
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Dial using [ BIRTHDAY.
    4 Confirm using OK.
    5 Dial using [ <New>.
    6 Confirm using OK.
    7 Enter the name.
    8 Confirm using OK.
    9 Enter the birth day, e.g. 08 06 for 8th June.
    10 Confirm using OK.
    11 Enter the time, e.g. 14 00 for 2 pm.
    12 Confirm using OK.
    19



  • Page 20

    Displaying birthday
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Dial using [ BIRTHDAY.
    4 Confirm using OK.
    5 Using [ select the entry which you would like to be
    displayed.
    6 Confirm using OK. Name, date and time of the birthday reminder are displayed.
    7 End the function using ’.
    Modifying a birthday
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Dial using [ BIRTHDAY.
    4 Confirm using OK.
    5 Using [ select the entry which you would like to
    modify.
    6 Press ô Option.
    7 Using [ select EDIT ENTRY.
    8 Confirm with OK.
    9 Modify the name. Use C to delete individual characters.
    10 Confirm with OK.
    11 Modify the date.
    12 Confirm with OK.
    13 Modify the time.
    14 Confirm with OK.
    Deleting a birthday
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Dial using [ BIRTHDAY.
    4 Confirm using OK.
    5 Using [ select the entry which you would like to delete.
    6 Press ô Option.
    7 Dial using [ DELETE ENTRY.
    8 Confirm using OK.
    9 Confirm the deletion with ô Yes.
    Changing the ringer tone
    Changing the ringer tone

    You can assign a separate ring tone to each birthday reminder.
    1 Press [, and using [ select ACCESSORIES.
    2 Confirm with OK.
    3 Dial using [ BIRTHDAY.
    4 Confirm using OK.
    5 Using [ select the entry to which you would like to
    assign a new ring tone.
    6 Press ô Option.
    20

    7 Using [ select RINGER TYPE.
    8 Confirm with OK.
    9 Select the desired ring tone using [.
    10 Confirm with OK.
    11 Using [, set the volume.
    12 Confirm with OK.

    Acoustic room monitoring
    Existence of several devices is the prerequisite

    This function is available only if you have registered
    several cordless telephones with your device and the
    telephones are within the range of the machine.
    Room monitoring

    With this function you can acoustically "monitor" a room
    (for example, a children's bedroom).

    Setting up room monitoring
    Set up the room monitoring on the receiver unit first.
    1 On the receiver unit, press [, and using [ select
    ACCESSORIES.
    2 Confirm using OK.
    3 Using [ select ROOM MONITOR..
    4 Confirm using OK.
    5 Using [ select the transmitting cordless telephone.
    6 Press ô Call.
    7 The transmitting unit starts ringing. Press OK to accept the call.
    8 Using ô Yes activate the baby-phone function on
    the transmitting unit.
    The cordless telephones are now connected to each other
    in the monitoring mode. Place the transmitting unit in the
    room which you would like to acoustically monitor. Keep
    the receiver unit with you.
    Room monitoring

    If you get a call when you are in the room monitoring
    mode, only the device rings. On the cordless telephone, the display gets lit up and a message appears.

    Telephone calls during room monitoring
    If you get a call when you are in the room monitoring
    mode, only the device rings. On the cordless telephone, the
    display gets lit up and a message appears.
    1 Press ô ACCEPT on the cordless telephone to accept
    the call.
    2 Press ’ to end the call. The cordless telephone returns
    to the room monitoring mode.
    You can place a call when in the room monitoring mode.
    1 Press ô Call and dial the desired number.
    2 Press “ to make the connection.
    3 Press ’ to end the call. The cordless telephone returns
    to the room monitoring mode.
    Ending room monitoring
    Press ’ on any one of the cordless telephones to end the
    room monitoring mode.



  • Page 21

    5 Answering Machine
    Help 3 · Answering Machine

    Press i and 3 to print an overview of the answering machine functions.

    Listening to the Outgoing Message
    1 Press b.
    2 Dial using [ OUTGOING MSG..
    3 Confirm using OK.
    You can also load the function by pressing OK,
    75 and OK.

    Switching on and off
    On the device
    Switching On/Off
    Anonymous
    Outgoing
    on the
    Message
    Machine

    If you do not record a personal announcement, the
    answering machine uses the anonymous announcement set by the factory.
    Press b three times to turn the answering machine on or
    off. If the answering machine is turned on, the symbol —
    appears on the display.
    Activating

    You can also load the function by pressing OK,
    71 and OK.

    4 Use [ to select MESSAGE: PLAY.
    5 Confirm with OK. The outgoing message is played back.

    Using the Anonymous Outgoing Message
    Anonymous Outgoing Message

    You can replace your personal outgoing message with the
    factory default anonymous message.
    1 Press b.
    2 Dial using [ OUTGOING MSG..
    3 Confirm using OK.
    You can also load the function by pressing OK,
    75 and OK.

    On the cordless telephone
    Press [, and using [ select VOICE MAIL.
    Confirm using OK.
    Using [ select ON/OFF.
    Confirm using OK.
    Using õ select EDIT ENTRY.
    Using [, select whether you would like the answering
    machine to be switched on or off with or if a message
    being recorded.
    7 Confirm using OK.
    8 Confirm using ô Valid..

    1
    2
    3
    4
    5
    6

    4 Use [ to select MESSAGE: DEFAULT.
    5 Confirm with OK. The outgoing message is played back.

    Using the Outgoing Message Without Recording of Messages
    Outgoing Message Without Recording of Messages

    You can record an outgoing message which the caller hears for
    which no message can be recorded in reply (= external memo).
    1 Press b.
    2 Dial using [ EXTERN. MEMO.
    3 Confirm using OK.
    You can also load the function by pressing OK,
    76 and OK.

    Editing the outgoing message
    On the device
    Recording an Outgoing Message

    During playback, press C and OK in order to delete
    the currently playing outgoing message. Adjust the
    volume with [. Stop the playback with STOP.

    Recording the Outgoing Message
    1 Press b.
    2 Dial using [ OUTGOING MSG..
    3 Confirm using OK.
    You can also load the function by pressing OK,
    75 and OK.
    4 Dial using [ MESSAGE: RECORD.
    5 Confirm using OK.
    6 Press OK to record an outgoing message. Wait for the
    confirmation tone before you say your text.
    The outgoing message must be longer than ten
    seconds and shorter than twenty seconds.
    7 Press OK to end the recording. The recording is played back.
    Recording the outgoing message:

    If the volume of the outgoing message is too low,
    rerecord the same. For recording, lift up the handset
    of the device and speak the text into the microphone.

    4 Use [ to select whether you would like the outgoing message to be switched on/off without recording the message.
    5 Confirm using OK.
    When you record an outgoing message, you are
    asked, if you would like to use the old outgoing
    message or would like to record a new one. Confirm using OK.
    6 Recording a new outgoing message: Press OK
    to record the outgoing message. Wait for the confirmation tone before you say your text.
    The outgoing message must be longer than ten
    seconds.
    7 Press OK to end the recording. The recording is played back.
    Recording the outgoing message:

    If the volume of the outgoing message is too low,
    rerecord the same. For recording, lift up the handset
    of the device and speak the text into the microphone.

    On the cordless telephone
    Back and close

    Press C to return to the previous menu level. Press ’
    to close the menu and return to the starting mode.

    Recording the outgoing message:
    1 Press [, and using [ select VOICE MAIL.
    2 Confirm using OK.
    21



  • Page 22

    3
    4
    5
    6
    7

    Dial using [ OUTGOING MSG..
    Confirm using OK.
    Using [ select EDIT ENTRY.
    Confirm using OK.
    Press ô Begin to start the recording. Wait for the
    confirmation tone before you say your text.
    Using õ Exit you can cancel the recording.

    8 Press ô End to end the recording. The recording is
    played back.
    9 You can end the playback of the outgoing message using ô End.
    10 Press ô Yes to save the recording. Using õ No you
    can reach the recording menu.
    Length 10>20 seconds

    The outgoing message must be longer than ten seconds and shorter than twenty seconds.

    Playing back the outgoing message
    1 Press [, and using [ select VOICE MAIL.
    2 Confirm using OK.
    3 Dial using [ OUTGOING MSG..
    4 Confirm using OK.
    5 Using [ select PLAY.
    6 Confirm with OK.
    7 You can end the playback of the outgoing message using ô End.
    8 Press ô Yes to save the recording. Using õ No you
    can reach the recording menu.
    Using anonymous outgoing messages

    Listening to New Messages
    Indication of New Messages

    If new messages have been received on the answering machine, the ä button blinks. The number of new
    messages is shown on the display.
    1 Press ä.
    2 Confirm with OK.
    3 The new messages are played back.

    Listening to Messages Again
    1 Press b.
    2 Use [ to select MESSAGES.
    3 Confirm with OK.
    You can also load the function by pressing OK,
    72 and OK.
    4 Use [ to select MESSAGE: PLAY.
    5 Confirm with OK. The messages are played back.

    On the cordless telephone
    Quick access

    You can also call the function by pressing and holding 1/b (at least two seconds).

    Listening to new messages
    New messages on cordless telephone

    If new messages are received, a message appears on the display of the cordless telephone.
    1 Press OK.
    2 Select a message using [.
    3 Confirm using OK. The message is played back. You
    can cancel the playback or switch between messages.
    Interrupting the playback: Press 2 to pause the playback; press 2 again to continue the playback.
    Navigating: Press 1 to return to the beginning of the
    current message. Press 3 to play the next message.
    Ending the playback: Press ’.
    Interrupting

    Navigation

    Anonymous Outgoing Message

    You can replace your personal outgoing message with the
    factory default anonymous message.
    1 Press [, and using [ select VOICE MAIL.
    2 Confirm using OK.
    3 Dial using [ OUTGOING MSG..
    4 Confirm using OK.
    5 Using [ select DEFAULT.
    6 Confirm with OK.
    7 Using ô select Yes to switch on the function. Using
    õ select No to switch off the function.
    8 Switching on the function: The outgoing message
    is played back. Using ô End, you can end the playback.

    Listening to messages
    On the device
    Listening to Messages

    Press # to listen to the next message. With the
    number keys, you can load the desired message directly. During playback, press C and OK in order to
    delete the currently playing message. Adjust the volume with [. Stop the playback with STOP.

    22

    Ending

    Playing messages again
    1 Press [, and using [ select VOICE MAIL.
    2 Confirm using OK.
    3 Using [ select MESSAGES.
    4 Confirm with OK.
    5 Using [ select PLAY.
    6 Confirm with OK.
    7 Select the desired message using [.
    8 Confirm with OK. The message is played back.
    Press 2 to interrupt the current message. Press
    1 and 3 to navigate among the messages.

    Deleting messages
    On the device
    Deleting an Individual Message
    During playback, press C and OK in order to delete the
    currently playing message.



  • Page 23

    Deleting Heard Messages
    Messages not yet heard must be heard first before deleting them.
    1 Press b.
    2 Use [ to select MESSAGES.
    3 Confirm with OK.
    You can also load the function by pressing OK,
    72 and OK.
    4 Use [ to select MESSAGE: DELETE.
    5 Confirm with OK. The heard messages are deleted.
    You can also delete the already heard messages by
    pressing C and OK in the starting mode.

    On the cordless telephone
    Deleting single message
    During the playback, press 0 to delete the current message.
    Deleting messages already played
    Deleting New Messages

    Messages not yet heard must be heard first before deleting them.
    1
    2
    3
    4
    5
    6
    7

    Forwarding Messages
    Forwarding Messages

    Deleting New Messages

    Press [, and using [ select VOICE MAIL.
    Confirm using OK.
    Using [ select MESSAGES.
    Confirm with OK.
    Using [ select DELETE OLD.
    Confirm with OK.
    Confirm the deletion with ô Yes. Using õ No you
    can cancel the function.

    The machine forwards messages to a specified telephone
    number. Once the configured number of messages is
    reached, the machine calls the number. If the call is answered, a greeting text is played. Then the person on the line
    must enter the access code. If no code is entered or an incorrect code is entered three times, the machine hangs up.
    1 Press b.
    2 Use [ to select FORWARDING.
    3 Confirm with OK.
    You can also load the function by pressing OK,
    77 and OK.
    4 Use [ to select whether you would like to switch forwarding on or off.
    5 Confirm with OK.
    6 Enter the number to which the received messages
    should be forwarded.
    7 Confirm with OK.
    8 Use [ to select how many messages should be collected and forwarded together.
    9 Confirm with OK.
    When you record a message, you are asked, if you
    would like to use the old message or would like to
    record a new one. Confirm using OK.
    10 Recording a new greeting text: Press OK to
    record the greeting text. Wait until hearing the confirmation tone before starting the text.
    11 Press OK to end the recording. The recording is played back.

    Using the Remote Control
    Remote Control

    Setting up forwarding and remote
    access

    With a telephone call, you can listen to and delete messages, record a new outgoing message or switch the answering
    machine on or off.
    Tone Dialling

    Available only on the device

    These functions are available only on the device.

    Entering the Access Code
    Access Code

    In order that you can receive forwarded messages as well as
    check or control the answering machine from other telephones, you must enter an access code.
    Access Code <> VIP Code

    The access code may not be identical to the VIP code.
    1 Press b.
    2 Use [ to select ACCESS CODE.
    3 Confirm with OK.
    You can also load the function by pressing OK,
    79 and OK.
    4 Enter a four-digit code.
    5 Confirm with OK.

    1
    2
    3
    4

    The telephone on this connection must be set to tone
    dialling. Press a button within 50 seconds, otherwise the
    connection is cut-off (country and network dependent).
    Call your telephone number.
    Wait until the answering machine switches on and
    plays back the outgoing message.
    Enter the access code.
    The machine interrupts the outgoing message and plays
    new messages. If no new messages have been received,
    you will hear two confirmation tones.

    If you select the 5/2 option for the number of
    rings of the answering machine, the answering
    machine switches on after two rings, when you
    have received new messages. If there are no new
    messages, the device rings five times. If the device
    does not pick up after two rings, you have no new
    messages. You can terminate the remote access
    without incurring any telephone costs.
    5 The functions below are available via the number buttons.
    6 Hang up to end the remote control session.
    23



  • Page 24

    Remote Control Functions
    Listening to Messages
    Listen to the current message again: Press ‚.
    Listen to all messages: Press ƒ.
    Listen to the next message: Press „.

    4
    5
    6
    7

    Confirm with OK.
    Using [ select RECORD MEMO.
    Confirm with OK.
    Press ô Begin to start the recording. Wait for the
    confirmation tone before you say your text.
    Using õ Exit you can cancel the recording.

    Deleting Messages
    Delete the current message: While listening to a
    message, press ‡.
    Delete all messages: After listening to all messages, press ‡.
    Press ‡ again within five seconds to confirm the deletion.

    Outgoing Message
    Listen to the outgoing message: Press †.
    Recording a new outgoing message:
    1 Press ….
    2 Wait for the two confirmation tones.
    3 Press ….
    4 Wait for the long confirmation tone before starting the text.
    5 Press … to end the recording.

    Control Functions
    Cancel last function: Press ‰.
    Switch off the answering machine: Press ˆ.
    Switch on the answering machine: Press Š.

    Recording internal memos

    8 Press ô End to end the recording. The recording is
    played back.
    9 Using ô End, you can end the playback.
    10 Press ô Yes to save the recording. Using õ No you
    can reach the recording menu.
    The voice message is displayed as a new message.

    Modifying the settings
    Available only on the device

    These functions are available only on the device.

    Entering the VIP Code
    VIP Code

    If callers enter the VIP code, the machine continues to
    ring, even if the answering machine has taken over the call.
    With this function, certain persons can reach you even if
    you have set the number of rings to zero.
    VIP Code <> Access Code

    The VIP code may not be identical to the access code
    for remote control.
    1 Press b.
    2 Use [ to select VIP CODE.
    3 Confirm with OK.

    On the device

    You can also load the function by pressing OK,
    78 and OK.

    Internal Memos on the Machine

    You can record voice messages (= memos), which can be
    played as messages. The limit on duration of recording set for
    messages applies even to the recording duration of memos.
    Recording Length for Memos

    The configured recording length for incoming messages also limits the length of the internal memos.
    1 Press b.
    2 Dial using [ QUICK NOTE.
    3 Confirm using OK.
    You can also load the function by pressing OK,
    73 and OK.
    4 Press OK to record a voice message. Wait for the confirmation tone before you say your text.
    5 Press OK to end the recording. The recording is played
    back. After that the ä button starts flashing. The
    voice message is displayed as a new message.
    Recording the outgoing message:

    If the volume of the outgoing message is too low,
    rerecord the same. For recording, lift up the handset
    of the device and speak the text into the microphone.

    On the cordless telephone
    1 Press [, and using [ select VOICE MAIL.
    2 Confirm using OK.
    3 Using [ select MESSAGES.
    24

    4 Enter a four-digit code.
    5 Confirm with OK.

    Setting the Recording Length
    Recording Length

    You can limit the length of the incoming messages and internal memos.
    1 Press b.
    2 Use [ to select RECORD. TIME.
    3 Confirm with OK.
    You can also load the function by pressing OK,
    74 and OK.
    4 Use [ to select the desired recording length or unlimited time (automatic).
    5 Confirm with OK.



  • Page 25

    6 Fax
    Help 4 · Fax

    Press i and 4 to print the instructions for sending
    faxes and for fax switch settings.
    Loading Documents

    Do not insert any documents into the machine that
    ...
    ... are wet, have been edited with correction fluid, are
    soiled or have a coated surface.
    ... are written on with a soft pencil, with paint, chalk
    or charcoal.
    ... originate from newspapers or magazines (printing
    ink).
    ... are held together with office or notebook staples or
    with tape or glue.
    ... are pasted with note papers.
    ... are creased, crumpled or torn.
    10 Documents · A5/A4

    Use documents with sizes A5 or A4 with 60 to 100 g/m2
    weight. You can insert up to 10 documents at a time.
    Press STOP to eject the documents without sending
    them.
    Cancel Transmission

    Busy Number

    If the subscriber is busy, the device dials the number
    again after some time. Press STOP, in order to cancel the transmission process. After the transmission,
    the machine prints out a transmission report depending on the settings.
    Manual dialling: Dial the desired telephone number
    with the number pad.
    Telephone book:
    1 Press ma
    You can also load telephone book entries by
    pressing OK, 11 and OK.
    2 Use [ to select an entry. Enter the initial letters with
    the number buttons to navigate more quickly in the telephone book.
    You can save an entry multiple times with the
    same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
    Speed dialling: Press the desired speed dial button (ë).
    Redial list: Press @. Use [ to select an entry from the
    list of dialled numbers.
    Outgoing Calls

    You can also load the redial list by pressing OK,
    22 and OK.

    Sending fax
    1 Insert the documents face up into the document feeder.
    The top most document will be fed in first.

    Caller list: Hold @ pressed (for at least two seconds).
    Use the [ to select an entry from the list of callers.
    Calls Received

    You can also load the caller list by pressing OK,
    21 and OK.
    CLIP Prerequisite

    For this function to work, the caller line identification (CLIP) must be activated for your telephone
    connection (country and network dependent). The
    number and name will not be shown if the caller suppresses his number.

    Manually Sending a Fax
    1 Insert the document.
    2 Press ß.
    3 Enter the desired telephone number with the number
    pad or select a saved entry.
    4 Press START.

    Broadcasting
    Broadcasting

    You can send one fax to multiple recipients in succession.
    2 Then configure the desired resolution. You can choose
    between RESOL.: STANDARD (for documents
    without special features), RESOL.: FINE (for texts
    with small print or drawings) and RESOL.: PHOTO
    (for photos). Press ã. The configured resolution appears on the display. Press ã again to change the resolution.
    You can adjust the default contrast (see also section Settings, page 33).
    3 Dial the desired telephone number. There are multiple
    ways to do this.
    4 Press START.

    Entering Recipients Individually
    1 Insert the document.
    2 Press OK, 34 and OK. The document is scanned.
    3 Enter the desired telephone number with the number
    pad or select a saved entry.
    4 Confirm with OK.
    5 Enter the additional telephone numbers.
    6 Confirm with OK. You can enter up to 25 recipients.
    7 Press START. The machine sends the fax message to
    all recipients in succession.
    25



  • Page 26

    Sending a Fax to a Group

    Polling Faxes Directly

    1 Insert the document.
    2 Press OK, 13 and OK.
    3 Use [ to select the group to which you would like to
    send a fax.
    4 Confirm with OK.
    5 Use [ to select SEND FAX?.
    6 Confirm with OK.

    1 Enter the desired telephone number with the number
    pad or select a saved entry.

    Transmission to Multiple Recipients

    If your machine cannot reach a recipient, the fax
    message is sent to the other recipients. After the machine has called all recipients, it once again dials the
    numbers that previously could not be reached.

    Delayed Fax Transmission
    Delayed Fax Transmission

    If you would like to make use of the lower telephone tariffs
    or if the recipient can be reached at some specific time only, you can send the fax at a later time – within 24 hours.
    1 Insert the document.
    2 Press OK, 33 and OK.
    3 Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm.
    4 Confirm using OK.
    5 Enter the desired telephone number with the number
    pad or select a saved entry.
    6 Selecting a saved entry: Confirm the selected entry using OK.
    7 Press START. The device goes into standby mode and
    transmits the fax at the entered time. You can continue
    to place calls and receive faxes.
    Press STOP to eject the document. This interrupts the
    standby mode.
    Cancel Standby Mode

    If you would like to poll fax messages from an extension number or a sub-address, add this after
    the telephone number. After entry, press the
    number R then enter the extension number or
    sub-address. The second part of the number is
    only dialled once the connection with the main
    number has been established.
    2 Hold START pressed (for at least two seconds).

    Polling Secure Faxes
    Secure Fax Polling

    With this function, you can poll faxes that are protected
    with a code.
    1 Press OK, 31 and OK.
    2 Enter the code.
    3 Confirm with OK.
    4 Enter the desired telephone number with the number
    pad or select a saved entry.
    5 Press START.

    Sending Faxes via Polling
    Secure Fax Polling

    Protect your document against unauthorised access
    with a code.
    Secure Fax Polling

    A caller who knows the code can poll the fax from your
    machine. You can continue to make telephone calls and receive faxes.
    1 Insert the document.
    2 Press OK, 32 and OK.
    3 Enter a code (max. 20 characters).
    4 Confirm with OK.
    Press STOP to eject the document. This interrupts the
    standby mode.
    Cancel Standby Mode

    Receiving Faxes
    Fax Reception

    If you have not changed the factory settings, received faxes
    will be printed out immediately. If no paper or no ink film
    is inserted, the machine saves the incoming faxes. The
    ä button blinks. Once paper or a new ink film is inserted, the saved faxes are printed out.
    Paper Error

    Check whether you have inserted and clamped in the
    paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.
    Full Message Memory

    If the message memory is full, no additional messages can
    be received. A warning appears on the display. Observe the
    information in the technical data.
    Delete Fax Memory Service Code

    If there are problems with printing out saved fax
    messages, a service code is available (see also section
    Service, page 45).

    Polling Faxes
    Fax Polling

    With the fax polling function, you can retrieve faxes that
    lie ready in the dialled fax machine. You can also provide
    documents on your machine to be polled by others.
    26

    Using Fax Templates
    Fax Templates

    Five fax templates, which you can use, are stored in your
    device. With these templates you can quickly create, for example, a short fax note or an invitation.
    1 Press OK, 43 and OK.
    2 Using [ select the template you would like to print.
    3 Confirm using OK. The device prints the template.
    4 Fill the template and send it to the desired recipient per
    fax.



  • Page 27

    7 Copier
    Help 5 · Copier

    Press i and 5 to print help for copying.
    10 Documents · A5/A4

    Use documents with sizes A5 or A4 with 60 to 100 g/m2
    weight. You can insert up to 10 documents at a time.

    Inserting Documents
    1 Insert the documents face up into the document feeder.
    The top most document will be fed in first.

    2 Then configure the desired resolution. You can choose
    between RESOL.: STANDARD (for documents
    without special features), RESOL.: FINE (for texts
    with small print or drawings) and RESOL.: PHOTO
    (for photos). Press ã. The configured resolution appears on the display. Press ã again to change the resolution.
    You can adjust the default contrast (see also section Settings, page 33).

    Creating a Copy
    Press COPY briefly. The copy is created.

    Creating Multiple Copies
    1 Hold COPY pressed (for at least two seconds).
    2 Enter the number of times you would like to copy the
    document (maximum of 15 copies).
    3 Press COPY.
    4 Use [ to select whether the document should be magnified or reduced in size when copied. You can magnify
    up to 200 percent or reduce to as small as 50 percent of
    the original size.
    5 Confirm with OK. The copy is created.
    Press STOP to eject the documents without copying
    them.
    27



  • Page 28

    8 SMS

    1 Press _.
    You can also call the function by pressing [ and
    selecting using [ SMS. Confirm using OK.

    Not supported everywhere

    (Function is not supported in all countries and
    networks)
    Help 8 · SMS

    Press i and 8 to print the instructions for SMS
    functions.

    SMS Requirements
    CLIP for SMS

    Your device is preset for using the SMS (Short Messaging
    Service) services. Caller identification (CLIP) must be activated for the SMS to work. It is possible that you will not
    be able to send and receive SMS messages from a private
    branch exchange (depending on the country and network).

    2 Using [ select SEND SMS.
    3 Confirm with OK.
    4 Enter the text. You can enter characters using the numeric keys (see button labels) Enter special characters
    using 0 or #. Press and hold the respective key or
    press it several times until the desired character appears
    on the display. You can enter 160 characters.

    SMS with secret number

    Should you face problems in sending SMS, the reason for the same could be that you are using a secret
    number or that the device is connected to an old
    ISDN System.
    SMS Requirements

    Ask your telephone service provider ...
    ... whether you must register for the SMS Service.
    ... to which mobile telephone service providers you
    can send SMS
    ... which costs are applicable.
    ... which functions are available.

    Sending SMS
    On the device

    5
    6
    7
    8

    Switch the keyboard to enter capital or small letters: Press ô Select. Using [ select whether
    you would like to enter capital or small letters.
    Confirm using OK. Press and hold * (at least
    two seconds) to toggle between capital and small
    letters.
    Press ô Select. Using [ select INSERT
    CHAR. to enter a character. Confirm using OK.
    Press ô Select. Using [ select CANCEL to
    delete the entire text. Confirm using OK. Confirm the deletion with ô Yes.
    Confirm with OK.
    Enter the desired number using the numeric keypad or
    dial a saved entry.
    Confirm with OK.
    Press ô Confirm to send the message. Press õ
    EDIT ENTRY to edit the message again.
    After sending you can save the SMS. Press ô
    Yes to save the message. Press õ No to delete the
    message.

    Sending an SMS on the Machine

    1 Press _.
    You can also load the function by pressing OK,
    61 and OK.
    2 You can enter characters using the numeric keys (see
    button labels) Press 0 to enter space or special characters. You can move the cursor using [. Use C to delete individual characters. Press and hold C (at least two
    seconds) to delete the entire text.
    You can enter 160 characters. Press COPY to print the
    SMS before sending it.
    The last five SMS messages written remain saved
    as templates. Press @ until the desired message
    appears.
    3 Confirm using OK.
    4 Enter the desired telephone number with the number
    pad or select a saved entry.
    You can send an SMS message to up to five recipients. Press OK after entering the entry.
    5 Press _. The message is sent.

    On the cordless telephone
    Sending SMS
    Navigating, deleting and back

    You can navigate within the text using [. Use C to
    delete individual characters. Press ’ to close the
    menu and return to the starting mode.
    28

    Ireland 140 characters

    In Ireland, some providers will only accept SMS messages with a 140 character limit.

    Sending SMS from the telephone book
    You can select an entry from the telephone book and then
    call the SMS menu.
    1 Short press m to call up the telephone book of the device. Long press m (at least two seconds) to call up the
    telephone book of the cordless telephone.
    2 Select the desired entry using [.
    3 Press ô Option.
    4 Using [ select SEND SMS.
    5 Confirm with OK. The Send SMS menu appears.
    SMS to E-Mail
    Not supported everywhere

    (Function is not supported in all countries and
    networks)
    You can send an SMS to an E-Mail address.
    1 Press _.
    You can also call the function by pressing [ and
    selecting using [ SMS. Confirm using OK.
    2 Using [ select EDIT EMAIL.
    3 Confirm using OK.
    4 Enter the text as described under Sending SMS.



  • Page 29

    5 Confirm using OK.
    6 Enter the e-mail address. Press and hold 0 until the @
    character appears.

    Receiving an SMS
    Receiving
    Paper
    Error
    an SMS on the Machine

    Check whether you have inserted and clamped in the
    paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.

    E-Mail addresses must not contain a space.
    SMS Reception

    7 Confirm using OK.
    8 Press ô Confirm to send the message. Press õ
    EDIT ENTRY to edit the message again.

    Received SMS messages are printed out automatically. If
    you have turned the automatic printing function off, the
    SMS messages will be stored. Your machine stores up to 30
    received SMS messages.

    SMS to fax

    Reading an SMS

    Not supported everywhere

    (Function is not supported in all countries and
    networks)
    You can send an SMS as a fax to a fax machine.
    1 Press _.
    You can also call the function by pressing [ and
    selecting using [ SMS. Confirm using OK.
    Using [ select EDIT FAX.
    Confirm using OK.
    Enter the text as described under Sending SMS.
    Confirm using OK.
    Enter the desired number using the numeric keypad or
    dial a saved entry.
    7 You can give a title (= reference) which appears in the
    heading of the fax.
    8 Confirm using OK.
    9 Press ô Confirm to send the message. Press õ
    EDIT ENTRY to edit the message again.

    2
    3
    4
    5
    6

    On the device
    Reading new SMS
    Reading an SMS on the Machine

    After reception of a new SMS message, the ä button
    lights up.
    1 Press ä.
    2 Use [ to select the SMS messages.
    3 Press ä. The Read SMS menu opens.

    Loading Previously Read SMS Messages
    1 Press OK, 62 and OK.
    2 Use [ to select the SMS message you would like to
    read. Unread SMS messages are marked with a *.
    3 Confirm with OK.
    You can move the cursor with [. Press COPY
    to print the SMS message.
    4 Press STOP to return to the SMS list.
    Press OK to load additional SMS functions.

    Notification by SMS
    SMS Notification

    You can have an SMS message sent to a telephone number
    of your choice when faxes or SMS messages are received or
    the answering machine receives calls or voice messages in
    your absence.
    1 Press OK, 65 and OK.
    2 Use [ to select whether you would like to be informed about new SMS messages.
    3 Confirm with OK.
    4 Use [ to select whether you would like to be informed about calls in your absence.
    5 Confirm with OK.
    6 Use [ to select whether you would like to be informed about new fax messages.
    7 Confirm with OK.
    8 Use [ to select whether you would like to be informed about new messages on the answering machine.
    9 Confirm with OK.
    10 Enter the number to which the SMS should be sent.
    11 Confirm with OK. A message appears on the display
    stating the notification by SMS is activated.

    On the cordless telephone
    Reading the SMSs
    1 Press _.
    You can also call the function by pressing [ and
    selecting using [ SMS. Confirm using OK.
    2 Press [ to select READ SMS.
    3 Confirm with OK.
    4 Select the desired message memory using [. The
    number of the messages contained in the folder is given
    in brackets.
    NEW—Contains new messages
    INBOX—Contains read and saved message.
    SENT—Contains sent messages that you have saved.
    DRAFT—Contains message that are yet to be sent
    5 Confirm with OK.
    6 Select the desired SMS using [.
    7 Press ô Select.
    8 Using [ select READ.
    9 Confirm with OK.
    Press ô Select to call additional SMS functions.
    29



  • Page 30

    Modifying the read mode

    Deleting SMS

    Modifying the read mode

    You can display an SMS in different ways.
    1 Select the SMS to read.
    2 Press ô Select.
    3 Dial using [ SMS MODE.
    4 Using [, select the desired mode. The text scrolls automatically. Using [ you can navigate within the text.
    Two rows of the text are displayed.
    5 Confirm using OK.

    Calling SMS functions
    On the device
    SMS Functions on the Machine

    1 While reading an SMS message, press OK to load additional SMS functions.
    2 Use [ to select an option: You can display information about the SMS message, print or delete the message, forward the message to another recipient or send
    an SMS response. You can return to the list of SMS
    messages, or view the next or previous SMS message.
    3 Confirm with OK.

    On the cordless telephone
    1 Select the SMS to read.
    2 Press ô Select.
    3 Select an option using [. You can reply the SMS. You
    can move the message to the Archive folder, delete it or
    forward it to some other recipient. You can call the
    number of the sender or save it to the telephone book.
    4 Confirm with OK.

    On the device
    Deleting
    SMS
    Deletion
    an SMS
    Introduction
    on the Machine

    If the message memory is full, the machine cannot receive
    any more messages. Delete SMS messages to free up memory.
    1 Press OK, 64 and OK.
    2 Use [ to select the SMS messages you would like to
    delete:
    DELETE: ALL SMS—Deletes all received and composed SMS messages
    DELETE: READ SMS—Deletes all read SMS messages
    DELETE: SENT SMS—Deletes all sent SMS messages
    3 Confirm with OK.
    4 Confirm the deletion with OK.
    If you would like to delete an individual SMS
    message, load the message. Press OK, then select
    DELETE with [ . Confirm with OK.

    On the cordless telephone
    Deleting individual SMS
    1 Select the SMS to read.
    2 Press ô Select.
    3 Select using [ DELETE ENTRY.
    4 Confirm with OK.
    5 Confirm the deletion with ô Yes.
    Emptying the message folder
    Emptying the message folder

    This function deletes all SMSs in a message folder.

    SMS response

    Some providers do not include the entire telephone
    number of the SMS sender. In such cases a direct response to the SMS message will not be delivered. Instead, create a new SMS message but pay attention
    when entering the area code.

    Printing an SMS
    Printing an SMS on the Machine

    1 Press OK, 63 and OK.
    2 Use [ to select the SMS messages you would like to
    print out.
    PRINT: ALL—Prints all received and composed SMS
    messages
    PRINT: INBOX—Prints all received SMS messages
    PRINT: OUTBOX—Prints all sent SMS messages
    PRINT: NEW—Prints all unread SMS messages
    3 Confirm with OK.
    If you would like to print an individual SMS message, load the message. Press COPY to print the
    message.

    30

    1 Press _.
    You can also call the function by pressing [ and
    selecting using [ SMS. Confirm using OK.
    2
    3
    4
    5
    6

    Using [ select DELETE SMS.
    Confirm with OK.
    Select the folder you would like to clear using [.
    Confirm with OK.
    Confirm the deletion with ô Yes.

    Modifying the settings
    Available only on the device

    These functions are available only on the device.

    Changing Send and Receive Numbers
    Send and Receive Numbers

    All numbers that you need to send and receive SMSs are
    stored in your device. In case you moved to another telephone service provider, you must change these numbers.
    You can set your device for two SMS service providers.
    1 Press OK, 66 and OK.
    2 Use [ to select the SMS service provider that you
    would like to set.
    3 Confirm using OK.



  • Page 31

    Enter the number for sending SMSs.
    Confirm using OK.
    Enter the number for receiving SMSs.
    Confirm using OK.
    Use [ to select the SMS service provider through
    which you would like to send SMSs.
    9 Confirm using OK.

    4
    5
    6
    7
    8

    You can receive SMS messages via both providers.

    Switching Off Automatic Printing
    Automatic Printing

    You can deactivate the automatic printing of SMS messages.
    1 Press OK, 66 then OK repeatedly until PRINT
    SMS: YES appears on the display.
    2 Use [ to select whether you would like to switch the
    printing on or off.
    3 Confirm with OK.

    Switching SMS Reception On and Off
    Switching SMS Reception Off

    If you are using a cordless telephone with SMS function on
    the same telephone line, then the specific device at which
    you will receive an SMS message will depend on the specific manufacturer. Only one of the devices will receive the
    SMS message. Try to turn off the SMS reception on your
    cordless telephone. If this is not possible, switch off SMS
    reception on the machine. You can continue to send SMS
    messages even while SMS reception is switched off.

    Switching SMS Reception Off
    1 Press OK, 45 and OK.
    2 Enter the service code 31207.
    3 Confirm with OK.
    4 Use [ to select SURE: YES.
    5 Confirm with OK.
    If you have entered the incorrect code, you can
    cancel the entry with SURE: NO.

    Switching SMS Reception On
    1 Press OK, 45 and OK.
    2 Enter the service code 41206.
    3 Confirm with OK.
    4 Use [ to select SURE: YES.
    5 Confirm with OK.
    If you have entered the incorrect code, you can
    cancel the entry with SURE: NO.

    31



  • Page 32

    9 Fun and Games
    Help 7 Games and Fun

    Press i and 7 to print the instructions for the
    Games and Fun functions of your device.

    Sudoku
    Sudoku

    Sudoku is a Japanese number puzzle. The game has 3 × 3
    squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits
    from 1 to 9 in the game field is such a way that each digit
    appears only once in a row, a column and each of the nine
    blocks. There is only one solution.
    Last Solution Only

    The solution of the last printed game is saved. The
    solutions of earlier games are no longer available.

    Printing a Game
    Press OK, 48 and OK.
    Dial using [ SUDOKU:NEW.
    Confirm using OK.
    Using [ select the difficulty level.
    Confirm using OK.
    Enter, how many copies of the Sudoku you would like
    to print (maximum 9 copies).
    7 Confirm using OK.
    8 Using [ select if you would like to print the solution.
    9 Confirm using OK.

    1
    2
    3
    4
    5
    6

    Printing the Last Game Again
    Press OK, 48 and OK.
    Dial using [ SUDOKU:LAST.
    Confirm using OK.
    Enter, how many copies of the Sudoku you would like
    to print (maximum 9 copies).
    5 Confirm using OK.
    6 Using [ select if you would like to print the solution.
    7 Confirm using OK.

    1
    2
    3
    4

    Printing the Solution
    1 Press OK, 48 and OK.
    2 Dial using [ SUDOKU:SOLUTION.
    3 Confirm using OK.

    Sudoku for Every Day
    You can have a new Sudoku automatically printed each
    day.
    1 Press OK, 48 and OK.
    2 Dial using [ SUDOKU:AUTO.
    3 Confirm using OK.
    4 Enter the time, e.g. 14 00 for 2 pm.
    5 Confirm using OK.
    6 Using [ select the difficulty level.
    7 Confirm using OK.
    32

    8 Enter, how many copies of the Sudoku you would like
    to print (maximum 9 copies).
    9 Confirm using OK.
    10 Using [ select if you would like to print the solution.
    11 Confirm using OK.
    12 Using [ indicate whether you would like to turn
    printing on or off.
    13 Confirm using OK.



  • Page 33

    10 Settings on the
    device
    Cursor navigation 1

    You can move the cursor using [. Use C to delete
    individual digits. Press STOP to close the menu and
    to return to the starting mode.

    Entering the Time and Date
    1 Press OK, 91 and OK.
    2 Enter the time, for example 14 00 for 2 o'clock
    p.m.
    3 Enter the date (two digits for each field), for example
    08 06 07 for June 8th, 2007.
    4 Confirm with OK.
    Time After Power Failure

    You must check the time and date after a short power
    failure. Confirm using OK.

    Selecting the Language
    1 Press OK, 92 and OK.
    2 Use [ to select the desired display language.
    3 Confirm with OK.

    Selecting the Country

    Entering Your Name
    1 Press OK, 95 and OK.
    2 Enter your name. You can enter characters using the
    numeric keys (see button labels) Enter special characters using 0. Press the respective key several times until the desired character or special character appears on
    the display.
    3 Confirm using OK.

    Setting the Contrast
    Setting the Contrast

    For copying and printing of fax messages, you can select
    different contrast levels.
    1 Press OK, 44 and OK.
    2 Using [, select the desired contrast.
    CONTR.:LIGHT – For brighter copies and fax transmission
    CONTR.:NEUTRAL – For all types of originals (for example white text on black background or documents with
    coloured background)
    CONTR.:OPTIMISED (Factory settings) – Optimized
    adaptation for text and photo printing
    CONTR.:DARK – For darker copies and fax transmission
    (for example documents with faint printing)
    3 Confirm using OK.
    Custom settings /default settings

    The changed settings are stored as new default settings. If you select a special function for a one-time
    process, take care to restore the default settings or
    factory settings after that.

    Setting the Country Correctly

    Always set the country in which you are operating
    the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
    included in the list, you must select a different setting
    and use the correct telephone cable for the country.
    Consult your retailer.
    Reset When Setting the Country

    1
    2
    3
    4
    5

    When you select a new country, all settings are reset
    to the factory defaults for that country. Saved data is
    retained. Check the number entered for the header.
    Press OK, 93 and OK.
    Use [ to select the country in which you are operating the machine.
    Confirm with OK.
    Use [ to select SURE: YES.
    Confirm with OK.

    Entering Your Number
    Header

    Your number and name are printed in the top margin of
    every page (= header) together with the date, time and page
    number.
    1 Press OK, 94 and OK.
    2 Enter your telephone number. You can enter a plus sign
    with # or *.
    3 Confirm with OK.

    Lowering the Transmission Speed
    Lowering the Transmission Speed

    The machine adapts the transmission speed to the line
    quality. This may take some time, especially for overseas
    connections. Set a lower transmission speed if you are
    sending faxes into networks with poor line quality.
    1 Press OK, 38 and OK.
    2 Use [ to set whether you would like to use a lower
    transmission speed.
    3 Confirm with OK.

    Switching Page Adjustment On
    and Off
    Page Adjustment

    In order that no information is lost, received faxes are reduced in size when printed.
    1 Press OK, 37 and OK.
    2 Use [ to select whether you would like to switch size
    reduction on or off.
    3 Confirm with OK.

    33



  • Page 34

    Setting Ring Tones

    Configuring Night Mode

    Selecting the Ring Tone

    1 Press OK, 52 and OK.
    2 Configure the same settings as for the day mode (see
    steps 2 to 7).

    Ring Tones

    You can select from among ten different ring tones.
    1 Press OK, 55 and OK.
    2 Use the number buttons 0 to 9 to select a ring tone.
    Use [ to adjust the volume.
    3 Confirm with OK.

    Setting the Volume
    Setting the Ring Tone Volume

    You can adjust the volume of the ring tone when the device
    is ringing or when you set the ring tone. You can save different volumes for the ™ (day) and ‡ (night) modes, (also
    see Chapter Fax Switch).
    Using [ you can set adjust the volume when the device
    is ringing.
    Setting the Volume on the Machine

    Configuring the Fax Switch
    Fax Switch

    The built-in fax switch of your machine distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on
    additionally connected devices. While the machine is
    checking the call, it continues to ring.
    You can set how often the machine should ring before
    picking up separately for the modes ™ (day) and ‡ (night).
    This makes it possible to receive faxes silently at night, so
    as not to disturb you.
    Press ¼/º/» to switch between day and night mode.
    With the activated timer ›, the machine switches between
    the modes ™ (day) and ‡ (night) at the configured times.
    Day and Night Mode

    Configuring Day Mode
    1 Press OK, 51 and OK.
    2 Using [ select the number of rings for the answering
    machine. The answering machine responds after these
    many number of rings.
    3 Confirm using OK.
    4 Using [ select the number of rings for the fax switch.
    After these many rings, the fax switch switches on and
    distinguishes between fax transmissions and telephone
    calls. While the device is checking the call, it continues
    to ring.
    5 Confirm using OK.
    6 Using [, set the volume.
    7 Confirm using OK.
    If you select the 5/2 option for the number of
    rings of the answering machine, the answering
    machine switches on after two rings, when you
    have received new messages. If there are no new
    messages, the device rings five times. If the device
    does not pick up after two rings, you have no new
    messages. You can terminate the remote access
    without incurring any telephone costs.

    34

    Setting the Timer
    Timer

    The timer switches between the modes ™ (day) and ‡
    (night) at the configured times.
    1 Press OK, 53 and OK.
    2 Enter the time at which the machine should switch to
    ™ (day) mode, for example 06 00 for 6 o'clock
    a.m.
    3 Confirm with OK.
    4 Enter the time at which the machine should switch to
    ‡ (night) mode, for example 22 00 for 10 o'clock
    p.m.
    5 Confirm with OK.

    Special Settings
    Silent Fax Reception
    If you would like to accept a fax without preceding rings,
    set the number of rings of the fax switch to 0.
    Switching Off All Rings
    All Rings Off

    If you don't want to be disturbed, e.g. in the night, by any
    incoming calls, you can set the number of rings to 0. The
    device switches immediately to silent fax reception.

    Manually Receiving Faxes
    Select manual reception under number of rings of the fax
    switch. The device will not receive faxes on its own. You
    can start fax reception manually, by pressing START.
    This setting is useful, when you want to receive faxes via a
    modem connected to a computer.

    Printing Lists and Help Pages
    Printing Numbers and Entries
    List of Numbers

    The list of numbers and entries contains the last ten calls
    received and numbers dialled as well as the saved entries
    and groups.
    Press OK, 23 and OK. The list is printed.

    Printing the Call List
    Call List

    The call list contains the last 50 numbers dialled.
    1 Press OK, 41 and OK.
    2 Use [ to select whether you would like to switch the
    printing on or off.
    3 Confirm with OK.
    4 Switch on printing: Use [ to select whether the
    call list should be printed immediately or after every 50
    calls.
    5 Confirm with OK.



  • Page 35

    Printing the Telephone Book
    Press OK, 17 and OK. The machine prints a list with
    the telephone book entries and saved assignments.

    Printing the Fax Journal
    Fax Journal

    The fax journal is a list of the last ten faxes sent and received.
    1 Press OK, 35 and OK.
    2 Use [ to select whether you would like to switch the
    printing on or off.
    3 Confirm with OK.
    4 Switch on printing: Use [ to select whether the
    fax journal should be printed immediately or after every
    ten transmissions.
    5 Confirm with OK.

    Checking the Firmware Version
    1 Press OK, 47 and OK.
    2 The model designation and the configured country appear on the display.
    3 Confirm with OK.
    4 The information on the firmware version of the machine is displayed.
    5 Confirm with OK.

    Printing a Transmission Report
    Printing a Transmission Report

    After every transmission, the machine prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the
    transmission report.
    1 Press OK, 36 and OK.
    2 Use [ to select whether you would like to switch the
    printing on or off.
    3 Confirm with OK.

    Printing Help Pages
    Help 1 · Overview
    Press i and 1 to print an overview of the help pages.
    Help 3 · Telephone Book
    Press i and 3 to print an overview of the telephone
    book and answering machine functions.
    Help 4 · Fax Transmission
    Press i and 4 to print instructions for sending fax messages and for configuring the fax switch.
    Help 5 · Copier
    Press i and 5 to print the help for copying.
    Help 6 · Function List
    Press i and 6 to print a list of all functions and settings
    of your machine.
    Help 7 · Games and Fun
    Press i and 7 to print the instructions for the Games
    and Fun functions of your device.
    Help 8 · SMS
    Press i and 8 to print the instructions for SMS functions.

    Starting the Initial Installation
    1 Press i and 2.
    2 The machine prints out a help page and starts the initial
    installation process.
    35



  • Page 36

    11 Settings on the
    cordless telephone

    4 Confirm using OK.
    5 Use [ to select the desired contrast level.
    6 Confirm using OK.

    Back and close

    Press C to return to the previous menu level. Press ’
    to close the menu and return to the starting mode.

    Selecting the language
    Selecting the language

    Your cordless telephone automatically adopts the language
    setting of the device during registration. You can set a different language for the display of the cordless telephone.
    All languages are not available on the cordless telephone.
    Adopting the language

    1
    2
    3
    4
    5
    6
    7

    The cordless telephone adopts the language setting of
    the device when you change it on the device (also see
    Chapter Settings on the device, Page 33)
    Press [, and using [ select SETTINGS.
    Confirm using OK.
    Dial using [ LANGUAGE.
    Confirm using OK.
    Press õ EDIT ENTRY.
    Use [ to select the desired display language.
    Confirm using OK.

    Changing the wallpaper
    (Colour Dect)

    (Colour Dect)
    1 Press [, and using [ select PERSONALIS..
    2 Confirm with OK.
    3 Dial using [ BACKGROUND.
    4 Confirm using OK.
    5 Using [, select the desired wallpaper.
    Press ô View to display the wallpaper image. Using
    [ you can page through the various motifs. Using õ
    Return you can go back to the selection menu.
    6 Confirm using OK.

    Changing the menu colours
    (Colour Dect)

    (Colour Dect)
    1 Press [, and using [ select PERSONALIS..
    2 Confirm with OK.
    3 Dial using [ AMBIANCE.
    4 Confirm using OK.
    5 Using [, select the desired menu colour.
    6 Confirm using OK.

    Setting the contrast
    (Colour Dect)

    (Colour Dect)
    1 Press [, and using [ select SETTINGS.
    2 Confirm using OK.
    3 Using [ select CONTRAST.
    36

    Setting the ring tone
    On Monochrome Dect
    1 Press [, and using [ select RINGER TYPE.
    2 Confirm using OK.
    3 Using [ indicate, whether you would like to set the
    ring tone for internal or external calls.
    4 Confirm with OK.
    5 Select the desired ring tone using [.
    6 Confirm with OK.
    7 Using [, set the volume.
    8 Confirm with OK.

    On Colour Dect
    Press [, and using [ select PERSONALIS..
    Confirm with OK.
    Using [ select RINGER TYPE.
    Confirm with OK.
    Using [ indicate, whether you would like to set the
    ring tone for internal or external calls.
    6 Confirm with OK.
    7 Select the desired ring tone using [.
    8 Confirm with OK.
    9 Using [, set the volume.
    10 Confirm with OK.

    1
    2
    3
    4
    5

    Turning key-tones and signaltones on and off
    On Monochrome Dect
    Press [, and using [ select RINGER TYPE.
    Confirm using OK.
    Using [ select BEEPS.
    Confirm with OK.
    Using [, select whether you would like to turn the
    button-tones, the notification tone for low battery
    charge or the confirmation tone when replacing the
    cordless telephone in the charging station on or off.
    6 Confirm with OK.
    7 Press õ EDIT ENTRY to switch the function on/off.
    8 Confirm with OK.

    1
    2
    3
    4
    5

    On Colour Dect
    1
    2
    3
    4

    Press [, and using [ select PERSONALIS..
    Confirm with OK.
    Using [ select RINGER TYPE.
    Confirm with OK.



  • Page 37

    5 Using [ select BEEPS.
    6 Confirm with OK.
    7 Using [, select whether you would like to turn the
    button-tones, the notification tone for low battery
    charge or the confirmation tone when replacing the
    cordless telephone in the charging station on or off.
    8 Confirm with OK.
    9 Press õ EDIT ENTRY to switch the function on/off.
    10 Confirm with OK.

    Switching silent mode on/off
    Silent mode

    In the silent mode, all ring tones, alarm tones and button
    tones of the cordless telephone are turned off. However,
    you can still place a call.

    On monochrome Dect
    1
    2
    3
    4
    5

    Press [, and using [ select RINGER TYPE.
    Confirm using OK.
    Using [ select SILENT MODE.
    Confirm using OK.
    Using ô select Yes to switch on the function. Using
    õ select No to switch off the function.

    On colour Dect
    1
    2
    3
    4
    5
    6
    7

    Press [, and using [ select PERSONALIS..
    Confirm with OK.
    Using [ select RINGER TYPE.
    Confirm with OK.
    Using [ select SILENT MODE.
    Confirm using OK.
    Using ô select Yes to switch on the function. Using
    õ select No to switch off the function.

    Programmable buttons
    Programmable buttons

    Your cordless telephone has two programmable buttons õ
    and ô, to which you can assign functions for the quick
    access. The selected functions appear as display text at the
    lower edge of the display.
    Press õ and/or ô to access the function. You can assign
    the answering machine functions, silent mode, alarm
    clock, timer, keypad lock, number (= specific telephone
    number) or redialling to the keys.

    Programming the keys
    Press [, and using [ select SETTINGS.
    Confirm using OK.
    Using [ select PROGRAM KEYS.
    Confirm with OK.
    Press õ EDIT ENTRY to assign a function to the left
    programmable key.
    6 Select the desired function using [.
    7 Confirm with OK.

    1
    2
    3
    4
    5

    8 Press õ EDIT ENTRY to assign a function to the right
    programmable key.
    9 Select the desired function using [.
    10 Confirm with OK.

    Automatic picking up and hanging
    up the phone
    Automatic picking up and hanging up the phone

    These functions enable you to accept or end call by picking
    up the cordless telephone from the charging station or
    placing it back into the charging station respectively.

    Switching automatic picking up on/off
    1
    2
    3
    4
    5
    6

    Press [, and using [ select SETTINGS.
    Confirm using OK.
    Using [ select AUTO PICKUP.
    Confirm with OK.
    Switch the function on/off using õ EDIT ENTRY.
    Confirm with OK.

    Switching automatic picking up on/off
    1
    2
    3
    4
    5
    6

    Press [, and using [ select SETTINGS.
    Confirm using OK.
    Using [ select AUTO HANG UP.
    Confirm with OK.
    Switch the function on/off using õ EDIT ENTRY.
    Confirm with OK.

    Resetting the cordless telephone
    Resetting the cordless telephone

    With this function you can delete all personal settings such
    as ring tones or programmable buttons and the cordless
    telephone is reset to factory settings. Saved data remains
    intact.
    1 Press [, and using [ select SETTINGS.
    2 Confirm using OK.
    3 Dial using [ ADVANCED SET..
    4 Confirm using OK.
    5 Dial using [ SET HANDSET.
    6 Confirm using OK.
    7 Using [ select RESET HANDSET.
    8 Confirm with OK.
    9 Confirm the deletion with ô Yes.

    Displaying call logs and events
    Call logs

    The call logs contain the last dialled numbers, incoming
    calls and other events (messages, missed calls).

    Calling call logs
    1 Press [, and using [ select CALLS.
    2 Confirm with OK.

    37



  • Page 38

    3 Using [, select from which list you would like to dial
    a number.
    4 Confirm with OK.
    5 Select the desired number using [.
    6 Press ô Option.
    7 Select an option using [. You can have the call details
    displayed, call the number, save it to the telephone
    book or delete it from the log, send an SMS to the
    number or delete all numbers from the list.
    8 Confirm with OK.

    Calling events
    1
    2
    3
    4
    5
    6
    7
    8

    Press [, and using [ select CALLS.
    Confirm with OK.
    Dial using [ EVENTS.
    Confirm using OK.
    Dial using [ VIEW.
    Confirm using OK.
    Select the desired number or message using [.
    Confirm using OK.

    Setting up the display
    You can set, whether you would like to be informed about
    new events (SMSs, missed calls) with a message on the display.
    1 Press [, and using [ select CALLS.
    2 Confirm with OK.
    3 Dial using [ EVENTS.
    4 Confirm using OK.
    5 Use [ to select whether you would like to turn the
    function on or off.
    6 Confirm with OK.

    38



  • Page 39

    12 Telephone Lines
    and Additional Devices
    Configuring Telephone Lines and
    Services

    Registering and de-registering
    additional cordless telephones
    Configuring the cordless telephone

    Normally your cordless telephone is registered with your
    device in the factory. In the starting mode, press OK. The
    display shows on which base unit and with which number
    the cordless telephone is registered.
    Unregistered cordless telephones

    If you acquired a model with several cordless telephones, only one cordless telephone is registered
    with your device in the factory. Insert the batteries as
    described above and register the cordless telephones
    with your device (also see Chapter "Telephone connections and additional devices", page 39).

    Private Branch Exchanges
    Private Branch Exchanges

    Private branch exchanges (PABX) are typical in many offices and private households. You must dial an outside line
    access code in order to establish a connection with the public telephone network (PSTN) from an extension.
    External Device Not Extension

    An additional telephone connected to the machine
    on a telephone socket is not considered an extension.
    1 Press OK, 96 and OK.
    2 In many countries, you can set either pulse dialling or
    tone dialling (DTMF tones). Use [ to select the desired dialling method.
    Only use pulse dialling if tone dialling is not yet
    activated for your telephone line.
    3 Confirm with OK.
    4 Use [ to set whether you operate your machine on an
    extension.
    5 Confirm with OK.
    6 Configuring an extension: Enter the outside line
    access code with which you reach the public telephone
    network. This is usually 0.
    7 When finished, the machine tests the telephone line.
    Confirm with OK.
    8 Your machine checks whether it can establish a connection
    with the public telephone network. If it cannot establish
    the connection, you are once again asked for input.
    Outside Line Access Code Error

    In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone
    systems, the outside line access code can be R (= Flash).
    Press R to enter this outside line access code. Should a
    connection to the public telephone network not be possible, contact the provider of your telephone system.

    DSL Connection
    In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please
    consult the operating manual of your DSL system.

    ISDN Connection
    Details for ISDN connections can be found in the instructions
    provided with the terminal adapter or the dial-up router.

    Voice Mailbox
    You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and
    receive faxes on your devices. Get the mail-box function for
    your telephone connection deactivated or set the number of
    rings for the fax switch to lower than 5 on your device (also
    see Chapter Setting the Fax Switch, Page 34). When the fax
    switch accepts the call, the mail-box of the service provider
    does not step in. Enquire with your telephone company.

    Additional cordless telephones

    You can register in all up to five cordless telephones with
    your device. Using only original cordless phones as additional cordless phones ensures optimum use of all functions. You can get original cordless telephones through our
    order service or at specialist shops.
    GAP compatible

    Additional cordless telephone must be GAP-compatible.

    Registering cordless telephone
    Registering cordless telephone

    You must first bring the cordless telephone and then your
    device (= base station) in the registration mode to register
    a cordless telephone.
    1 Press [, and using [ select SETTINGS.
    2 Confirm using OK.
    3 Dial using [ ADVANCED SET..
    4 Confirm using OK.
    5 Dial using [ SET HANDSET.
    6 Confirm using OK.
    7 Dial using [ REGISTRATION.
    8 Confirm using OK.
    9 Confirm using ô Yes. The cordless telephone goes
    into registration mode.
    10 Press OK, 82 and OK on the device
    11 Confirm the preset PIN code (0000) using OK.
    The cordless telephone is automatically registered. This
    process can take a few minutes. Then the number with
    which it is registered with the device appears on the display
    of the cordless telephone.
    Registering other cordless telephones

    You can register other cordless telephones with your
    device in the same manner. If you face any difficulties
    in registering, de-register all cordless telephones, and
    re-register them individually.

    De-registering cordless telephone
    On the device
    1 Press OK, 83 and OK.
    2 Using [ select which cordless telephone you are
    would like to de-register.
    3 Confirm using OK. The device disconnects from the
    cordless telephone.

    39



  • Page 40

    On the cordless telephone
    1 Press [, and using [ select SETTINGS.
    2 Confirm using OK.
    3 Dial using [ ADVANCED SET..
    4 Confirm using OK.
    5 Dial using [ SET BASE.
    6 Confirm using OK.
    7 Dial using [ DELETE HANDSET.
    8 Confirm using OK.
    9 Using [ select which cordless telephone you are
    would like to de-register.
    10 Confirm using OK.
    11 Confirm the de-registration with ô Yes. The connection with the device is disconnected.

    1 Press [, and using [ select SETTINGS.
    2 Confirm using OK.
    3 Dial using [ ADVANCED SET..
    4 Confirm using OK.
    5 Dial using [ SET HANDSET.
    6 Confirm using OK.
    7 Dial using [ BASE PRIORITY.
    8 Confirm using OK.
    9 Press õ EDIT ENTRY.
    10 Using [ select the device to which you would like to
    assign the priority, or select auto setting.
    11 Confirm using OK.

    Connecting Additional Devices
    Additional Devices

    Registering the cordless telephone with
    other devices

    You can operate other devices on a telephone line, for instance answering machines, modems or charge counters

    You can register a cordless telephone on four different devices (= base units).
    On the device
    1 Register the cordless telephone with the first device as
    described above.
    2 Press OK, 82 and OK on the next device.
    3 Confirm the preset PIN code (0000) or enter a new PIN code.

    Connection to the device

    The pin code can be identical with the pin code
    on the first device.
    4 Confirm using OK.
    On the cordless telephone
    5 Press [, and using [ select SETTINGS.
    6 Confirm using OK.
    7 Dial using [ ADVANCED SET..
    8 Confirm using OK.
    9 Dial using [ SET HANDSET.
    10 Confirm using OK.
    11 Dial using [ PERSON.REGISTR.
    12 Confirm using OK.
    13 Select the next device (= base station) using [.
    14 Confirm using OK.
    15 Confirm the name of the base unit, or enter a new name.
    16 Confirm using OK.
    17 Enter the same pin code which you entered on the other device.
    18 Confirm using OK.
    19 Using [ select the number with which you would like
    to register the cordless telephone on the device.
    20 Confirm using OK.

    Setting the preferred base unit
    Preferred base unit

    With this function you can specify which device (= base
    station) should be used for placing telephone calls if you
    have registered your cordless telephone with multiple devices. When you select AUTO, the cordless telephone automatically connects to the device that is within the range.
    40

    Connection to the Machine

    You can connect additional devices directly to your machine. Plug the telephone cable of the additional device
    into the EXT socket (RJ-11 connection) of your machine.
    Connecting in Serial

    We recommend direct connection to the machine
    because this allows the fax switch to function optimally and to control the additional devices.

    Connection to the Telephone Line
    Order of Connections

    In order for the fax switch to function, the machine must
    be first in the series if multiple devices are connected to the
    same telephone socket. Follow the correct order.

    Using Additional Telephones (Easylink)
    Easylink

    With the Easylink function, you can control your machine
    with additional telephones. To use this function, additional telephones must be set to tone dialling (DTMF tones);
    see here the user manual of your additional telephone.

    Starting Fax Reception
    If you pick up on an additional device and hear that you
    are receiving a fax message (whistle or silence), you can
    start the fax reception by pressing *5 on the additional
    telephone or the START button on the machine.

    Taking Over the Line
    If you pick up on an additional telephone and the machine
    continues to ring or attempts to receive a fax, you can disconnect the machine from the line. Press ** on the additional telephone.

    Changing Codes
    Easylink Codes

    1
    2
    3
    4
    5

    Only change the codes if it is absolutely necessary.
    The codes must begin with * or # and must be
    different.
    Press OK, 54 and OK.
    Enter the new code for starting fax reception.
    Confirm with OK.
    Enter the new code for taking over the line on an additional device.
    Confirm with OK.



  • Page 41

    13 Service

    4 Remove both the rolls from the device. The used ink
    film cannot be reused.

    Disruptions

    Should disruptions occur, follow the instructions on
    the display and on the error report.

    Changing the ink film
    Original Consumable Materials

    Use only original consumable materials. These are
    available from a specialised retailer or through our
    order service. Other consumable materials can cause
    damage to the machine.
    Instructions on the Packaging

    Follow the instructions on the packaging of the consumable materials.
    Introduction to plug'n'print card

    For receiving or copying documents, an ink film must be
    inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this
    film, you do not require any Plug’n’Print card (= chip card
    with information regarding ink film capacity). For every
    next film that you insert, you must load the capacity memory with the included Plug’n’Print card.
    1 Remove the paper from the paper feeder and take the
    paper tray out of the device.
    2 Open the device by lifting the panel using grip in the
    centre and folding it down.

    The messages and copies you have printed out
    can be read from used ink films. Consider data
    protection issues when disposing of used ink
    films.
    5 Pull the used Plug’n’Print card out of the plug socket
    on the left hand side next to the ink film tray. The
    Plug’n’Print card cannot be reused.

    6 Carefully remove the rubber bands from the new ink
    film. Make sure that the film is not damaged!

    Lock the cover of the machine completely into
    place when opening the machine. You could be
    injured if the cover falls while you are working on
    the machine.
    3 Grip the rear ink film roll at both the sides and place it
    next to the front ink film roll.

    7 Place the larger roll with the ink film in the rear ink film
    tray. The blue gear wheel must be on the right hand
    side.

    41



  • Page 42

    8 Place the smaller roll without film in the front tray. The
    blue gear wheel must be on the right hand side and the
    pin must be inserted in the depression on the left hand
    side.

    Changing the batteries in the
    cordless telephone
    1 Press and hold ’ (at least two seconds) for switching
    off the cordless telephone.
    2 Open the battery compartment on the backside of the
    cordless telephone by pulling the cover down.

    9 Break the chip card from the Plug’n’Print card. Insert
    the chip card in the plug socket on the left hand side
    next to the ink film tray.
    3 Remove the old batteries.
    The batteries used should be disposed of according to the recycling regulations of your country.
    4 Insert the new batteries in the battery compartment
    with the positive and negative poles as shown in the picture in the battery compartment.

    10 Turn the blue gear wheel forward to tension the ink
    film. The ink film must not have any creases.

    Never use non-rechargeable batteries in the
    cordless telephone. Follow the specifications in
    the technical data.

    5 Place the cover on the battery compartment and slide it
    upward until it snaps into place.
    6 Place the cordless telephone into the charging station.
    11 Close the device. Insert the paper tray in the opening
    provided for it behind the paper feeder. Insert paper
    again.

    Checking the Ink Film Reserve
    1 Press OK, 46 and OK.
    2 The number of pages that can still be printed with the
    ink film is shown on the display.
    3 Press STOP to return to the starting mode.
    If the ink film used up or if there is no ink film in the machine, a message appears on the display.
    42

    Never place the cordless telephone into the charging station without batteries.
    Leave the cordless telephone in the charging station for at least twelve hours. The batteries will
    heat up slightly during charging; this is not dangerous.

    Displaying the battery charge
    The charge indicator on the display shows the charge level
    of the battery. If the charge is too low, the display illumination is switched off and the hands-free function is not
    available. Place the cordless telephone into the charging
    station.



  • Page 43

    Fixing a Paper Jam

    Fixing a Document Jam

    1 Remove the paper from the paper feeder and take the
    paper tray out of the device.
    2 Open the device by lifting the panel using grip in the
    centre and folding it down.

    1 Remove the paper from the paper feeder and take the
    paper tray out of the device.
    2 Open the device by lifting the panel using grip in the
    centre and folding it down.

    Lock the cover of the machine completely into
    place when opening the machine. You could be
    injured if the cover falls while you are working on
    the machine.
    3 Carefully pull the paper out.

    Lock the cover of the machine completely into
    place when opening the machine. You could be
    injured if the cover falls while you are working on
    the machine.
    3 Open the scanner cover and the cover of the automatic
    document cover by first pushing the support (A) and
    then the support (B) inside. The cover (C) folds below.

    4 Turn the blue gear wheel forward to tension the ink
    film. The ink film must not have any creases.

    4 Carefully pull the document to the front or to the back
    out of the device.

    5 Close the device. Insert the paper tray in the opening
    provided for it behind the paper feeder. Insert paper
    again.
    5 Close the scanner cover and the cover of the automatic
    document feeder. Both the supports must securely snap
    into place.

    43



  • Page 44

    6 Turn the blue gear wheel forward to tension the ink
    film. The ink film must not have any creases.

    7 Close the device. Insert the paper tray in the opening
    provided for it behind the paper feeder. Insert paper
    again.

    3 Open the scanner cover and the cover of the automatic
    document cover by first pushing the support (A) and
    then the support (B) inside. The cover (C) folds below.

    4 Lightly wipe the upper side of the scanner glass (A) and
    the lower side of the document feeder/scanner film (=
    white plastic plate) (B) with a cloth.

    Cleaning
    Cleaning

    Unplug the machine from the power socket before
    cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives,
    polishes, alcohol, etc.). Do not allow any moisture to
    reach the interior of the machine.
    Fax Cleaning Sheets

    Special fax cleaning sheets are available as accessories
    from our call centre. Insert a sheet into the document
    feeder. Press STOP; the page is ejected. Repeat this
    process at a few times.
    1 Remove the paper from the paper feeder and take the
    paper tray out of the device.
    2 Open the device by lifting the panel using grip in the
    centre and folding it down.

    Lock the cover of the machine completely into
    place when opening the machine. You could be
    injured if the cover falls while you are working on
    the machine.

    44

    5 Clean the feed roller (A) and the underside of the support pad of the feeder roller (B) with a soft, lint-free
    cloth moistened with cleaning alcohol (96 percent).
    Rotate the feed roller; You must clean the entire roller.

    6 Close the scanner cover and the cover of the automatic
    document feeder. Both the supports must securely snap
    into place.



  • Page 45

    7 Turn the blue gear wheel forward to tension the ink
    film. The ink film must not have any creases.

    1 Press OK, 45 and OK.
    2 Enter a service code:
    7117—Deletes all changed settings and saved data.
    The device is reset to factory settings and the initial installation process is started.
    7140—Deletes all changed settings. Saved data and
    telephone book entries remain intact.
    7227—Deletes saved faxes, when there are problems with printing.
    3 Confirm using OK.
    4 Dial using [ SURE: YES.
    5 Confirm using OK.
    If you have entered the incorrect code, you can
    cancel the entry with SURE: NO.

    8 Close the device. Insert the paper tray in the opening
    provided for it behind the paper feeder. Insert paper
    again.

    Using Service Codes
    The service codes delete all the changed settings and your
    device is reset to factory settings. It may be possible that the
    device with the changed settings reacts differently than expected.
    Using the Service Code

    Only use the service code if this is absolutely necessary. Many service codes also delete saved messages
    and telephone book entries.

    Power Cycling
    If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.
    1 Pull out the power plug.
    2 Wait at least ten seconds, then plug the power plug
    back into the socket.
    3 If the error occurs again, please contact our technical
    customer service or your retailer. Follow the instructions on the display and on the error report.

    General information
    The time and date flash on the display.

    You must check the time and date after a short power failure. Confirm using OK.

    Problems when faxing or printing
    Faxes sent are of poor quality.

    Change the resolution from RESOL.: STANDARD to
    RESOL.: FINE or RESOL.: PHOTO.
    Change the contrast.
    Clean the scanner and the document feed slot.
    Test the device by making a copy of the document. If the
    device is in order, the fax machine of the recipient is defective.

    The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
    Copy is blank.

    Insert the documents face up into the document feeder.

    Printing is interrupted.

    Paper or document jam, no paper or ink film. Follow the
    instructions on the display and in the error report.
    There could be a small pause after printing several pages.
    The device continues printing automatically.

    No printing

    Check if you have inserted clamped paper correctly. The
    lever on the right hand side next to the paper feeder must
    be folded backwards.

    Documents are not properly fed.

    Clean the scanner and the document feed slot.

    45



  • Page 46

    Problems with the connection
    The device rings once, remains silent for a short while and This is absolutely normal. The fax switch checks the call afstarts ringing again.
    ter the first ring. If it is a voice call, the device continues to
    ring.
    No dial tone

    Check the installation of the device. Connect the telephone
    cable to the socket marked LINE. Insert the telephone plug
    into your telephone connection socket.

    Fax transmissions are constantly interrupted.

    Try to send the fax manually: Press ß and dial the number.
    If the recipient is using an answering machine, wait until
    you hear a whistling tone. Press START.
    It is possible that the recipient's machine is not ready to receive.

    You hear a whistling tone or silence in the handset.

    The call is a fax: Press START on the device In addition,
    press *5 on the telephone. Hang up.

    No fax reception or a short fax audio signal as message on Using function 51, set the number of rings for the fax
    the answering machine
    switch to 4 and the total number or the number of rings for
    the answering machine (model dependent) to 5 (see Page
    34).
    You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)
    and receive faxes on your devices(see page 39).

    Problems with the cordless telephone
    Display shows only the battery charge.

    Check if the cordless telephone is functioning and is registered with the device.
    Switch the cordless telephone off. Open the battery compartment on the backside. Remove the batteries and insert
    them again. Close the battery compartment and switch the
    cordless telephone on again.

    No dial tone

    The cordless telephone is not registered with the device or
    is out of range.

    The cordless telephone cannot be switched on.

    Place the cordless telephone into the charging station.

    The cordless telephone cannot be switched on after 12 sec- Change the batteries in the cordless telephone (also see
    onds in the charging station.
    Chapter Service, Page 42).

    46



  • Page 47

    14 Appendix
    Technical Data
    Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
    Weight ...................................................................1,9¦kg
    Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
    Power Consumption
    Stand-by mode ...............................................<¦2.5¦W
    Transmission ................................................... <¦20¦W
    Recommended Ambient Temperature .............18¦–¦28¦ºC
    Relative humidity ................ 20¦–¦80¦% (non-condensing)
    Dimensions

    Weight

    Power Supply

    Power Consumption

    Stand-by mode

    Transmission

    Recommended Ambient Temperature

    Relative humidity

    Standards
    Safety........................................................... EN¦60950-1
    Emissions ........................................... EN¦55022 Class B
    Immunity to electrical noise ............................EN¦55024
    Safety EN 60950-1

    Emissions EN 55022 Klasse B

    Immunity to electrical noise EN 55024

    Scanner
    Scan width.......................................................... 212¦mm
    Horizontal resolution......................................8 dots/mm
    Vertical resolution .................... Standard: 3,85 lines/mm
    ................................................... Fine: 7,70 lines/mm
    Scan width

    Horizontal resolution

    Vertical resolution Standard

    Vertical resolution Fine

    Memory
    Telephone book.................................... up to 200 entries
    Voice messages...................................... up to 30 minutes
    Fax messages............. up to 50 pages (standard test letter)
    SMS messages............................. up to 30 SMS messages
    Telephone book

    Voice messages

    Fax messages

    SMS messages

    Telephone
    Type of connection................................... PSTN · PABX
    Dialling mode.Tone / pulse dialling (country dependent)
    Type of connection

    Dialling mode

    Cordless Telephone
    Batteries..................................................... AAA · NiMH
    Talk time..................................................up to 10 hours
    Stand-by period ......................................up to 120 hours
    Range .......................................up to 50¦m (in buildings)
    ........................................... up to 300¦m (in open-air)
    Batteries

    Talk time

    Stand-by period

    Range (in buildings)

    Range (in open-air)

    Paper
    Capacity ............................................................50 sheets
    Size.................................................... A4 · 210¦×¦297¦mm
    Thickness ................................................ 0,07¦–¦0,11¦mm
    Weight .........................................................60¦–¦90¦g/m²
    Capacity

    Size

    Thickness

    Weight

    Document Feeder
    Capacity ............................................................10 sheets
    Breadth......................................................148¦–¦212¦mm
    Length .......................................................100¦–¦600¦mm
    Thickness ................................................ 0,06¦–¦0,15¦mm
    Capacity

    Breadth

    Length

    Thickness

    Fax
    Type .................................................................. Group 3
    Compatibility ...............................................ITU-T¦T.30
    Data compression ............................................MH · MR
    Modulation .........................V.17 · V.21 · V.27ter · V.29
    Transmission speed......................................... 14.400¦bps
    Type Group 3

    Compatibility

    Data compression

    Modulation

    Transmission speed

    Subject to Change

    Technical specifications subject to change without notice.
    47



  • Page 48

    Guarantee
    (UK Terms and Conditions)
    At the beginning of April 2002, SAGEM SA bought the
    PHILIPS fax business unit. SAGEM SA is now the European Number 1 in fax and offers a complete range of fax
    terminals with Internet access and SMS function, multifunctional terminals and servers covering the needs of all
    its customers—from home-users to multinational organisations.
    In order to apply the guarantee, you should contact your
    dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.
    If you bought your equipment from SAGEM directly, the
    following shall apply:
    A SAGEM undertakes to remedy by repair, free of charge
    for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date
    of original delivery of the Equipment, where those defects
    are a result of faulty workmanship. During this twelve
    month guarantee period, the defective equipment will be
    repaired free of charge; the customer must however first
    contact the SAGEM After Sales Department, the phone
    number of which can be found on the delivery slip or in
    the user manual. Unless the customer has concluded with
    SAGEM a maintenance contract in respect of the equipment which specifically provides for repairs to be carried
    out at the customer’s premises, the repairs will not be carried out on the equipment at the customer’s premises. The
    following sentence applies to purchases of equipment for
    the customer’s trade, business or profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM makes no representations
    or warranties, express or implied, statutory or otherwise,
    and to such extent, all terms and conditions implied by law
    are hereby excluded. This guarantee does not affect the
    Customer’s statutory rights.
    B Exclusions From Guarantee
    SAGEM shall have no liability under the guarantee in respect of:
    • damage, defects breakdown or malfunction due to:
    - failure to properly follow the installation process and instructions for use; or
    - an external cause to the equipment (including but not
    limited to, lightening, fire, shock or water damage of any
    nature); or
    - modifications made without the written approval of
    SAGEM SA; or
    - a failure or neglect to maintain the equipment or inappropriate maintenance; or
    - unsuitable operating conditions, particularly of temperature and humidity; or
    - repair or maintenance of the equipment by persons not
    authorised by SAGEM; or
    • wear and tear from normal daily use of the equipment
    and its accessories
    • damage due to insufficient or bad packaging of equipment when returned to SAGEM
    48

    • supply of new versions of software
    • work on any equipment or software modified or added
    without the prior written consent of SAGEM
    • malfunctions not resulting from the Equipment or from
    software installed in user workstations for the purpose of
    use of the equipment
    • communication problems related to an unsuitable environment, including:
    - problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent
    - transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)
    - the local network fault (wiring, servers, workstations) or
    the failure of the transmission network
    • the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to
    servicing not being carried out, servicing costs are in any
    event always borne by the customer.
    C In the cases set forth in § B as well as after expiry of the
    twelve month guarantee period, the customer must ask
    SAGEM for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before
    returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the customer.
    The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part
    invalid or illegal due to an obligatory rule applicable to
    consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining
    provisions or parts of this guarantee.



  • Page 49

    The CE symbol confirms conformity with the EU directives that apply to the device.

    Declaration of Conformity (DoC)
    Hereby, Sagem Communication Austria GmbH
    declares that this PPF¦685, PPF¦695 is in compliance
    with the essential requirements and other relevant provisions of Directive 1999/5/EC.
    You can find the complete Declaration of Conformity on
    our website www.sagem.com
    WWW

    As an Energy Star Program Participant, Sagem Communication Austria GmbH has determined that this product
    meets the Energy Star guidelines for energy efficiency.
    Environment: Respect of environment is a key objective
    of Sagem. Sagem uses environmentally friendly processes
    to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products
    including manufacturing, product use and end of life.
    Environment

    Recycling

    Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.
    Batteries: Old batteries have to be deposited in designated collection areas.
    WEEE

    Product: The crossed out dustbin logo on your product
    signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.
    To enforce recycling, recovery of The Waste Electrical and
    Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires
    that you selectively collect waste equipment using one of
    the following options:
    • Your retailer will take your equipment back if you are
    buying a replacement product.
    • Waste equipment can also be deposited in designated collection areas.
    This user manual was printed on recycled paper bleached
    without chlorine. This satisfies the highest standards for
    low environmental impact. The cardboard packaging used
    and the packaging inserts of paper and cardboard can be
    disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for

    recycling, depending on the requirements in your country.
    Trademarks: The references mentioned in this manual
    are trademarks of the respective companies. The lack of the
    symbols ® and ™ does not justify the assumption that these
    dedicated terms are free trademarks. Other product names
    used herein are for identification purposes only and may be
    trademarks of their respective owners. Sagem disclaims any
    and all rights in those marks.
    The reproduction of certain documents (e.g. by scanning,
    printing, copying) is prohibited in many countries. The
    list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt,
    consult your legal advisor.
    · Passports (personal identification)
    · Entrance and exit visa papers (immigration papers)
    · Military service documents
    · Bank notes, travel checks, payment orders
    · Postage stamps, tax stamps (stamped or unstamped)
    · Loan papers, certificates of deposit, bonds
    · Documents protected by copyright
    Follow the statutory regulations of your country with regard to the legal validity of fax transmissions – particularly
    in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of
    quality in the transmission, etc.
    Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.
    This product is intended for use on an analogue public telecommunications network (PSTN) and in the country
    specified on the packaging. Use in other countries can result in faulty functioning.
    For more information, please contact the technical service
    centre for your country. Should problems arise during use
    of your machine, please contact your retailer first.
    Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses,
    costs, or expenses incurred by the purchaser or third parties
    as a result of accident, misuse, or abuse of this product or
    unauthorized modifications, repairs, or alterations to this
    product, or failure to strictly comply with Sagem operating
    and maintenance instructions.
    Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products.
    Sagem shall not be held liable for any damage resulting
    from electromagnetic interference that occurs from the use
    of any interface cables other than those designated as
    Sagem products.
    All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any
    form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem. The information contained herein is designed only for use with this product. Sagem is not responsible, if this information is applied to other devices.
    This user manual is a document that does not represent a contract.
    Errors, printing errors and changes are reserved.
    Copyright © 2006 Sagem Communication Austria GmbH
    49



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  • Page 52

    Customer Information
    Hotline Introduction

    We constantly strive to develop our products according to the highest
    quality standards and with the greatest possible user-friendliness.
    In your user manual you will find all the information required to use
    your machine. If you nevertheless require assistance in addition to the
    user manual, our call centre is available. Our employees are trained experts who would be happy to answer your questions.
    We can assist your more quickly if you do not call us from the machine,
    rather an external telephone. Keep a printout of the settings as well as the
    serial number of the machine handy. The serial number can be found on
    the type plate.

    United Kingdom
    Call-Center Philips United Kingdom

    Telephone: 08 71 - 075 07 11 (0,15 £/minute)
    Fax: 08 70 - 124 02 02
    Use only PHILIPS accessories. The warranty does not cover damages to
    the machine resulting from the use of other consumable materials.
    In United Kingdom, you can order PHILIPS accessories by telephone
    via our toll-free telephone number.
    Direct-Sales Philips Allgemein

    Direct-Sales Philips GB · INT

    Direct-Sales Philips/Sagem United Kingdom

    United Kingdom
    Telephone: 08 00 - 358 08 07
    E-mail: dti.faxinfoline@sagem.com
    Internet: www.sagem.com
    We hope that you will enjoy using your new product!

    SAGEM COMMUNICATION (SAFRAN Group)
    Broadband Business Group
    Printing Terminals
    Headquarters : Le Ponant de Paris
    27, rue Leblanc · 75015 Paris · FRANCE
    Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 50 · www.sagem.com
    Limited company · Capital 300.272.000 Euros · 480 108 158 RCS PARIS
    Sagem is a registered brand of SAFRAN Group

    PPF 685 · 695
    GB · INT
    252357540-C






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